CITY OF POMONA
COUNCIL REPORT
September 19, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE THE PURCHASE AND OUTFIT OF THIRTEEN (13) POLICE VEHICLES FROM NATIONAL AUTO FLEET GROUP AND 10-8 RETROFIT, INC IN THE AMOUNT OF $864,167 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve the purchase and outfit of thirteen (13) new/replacement Police vehicles from National Auto Fleet Group and 10-8 Retrofit, Inc. for a total amount of $863,967 EXECUTIVE SUMMARY:
Authorize the purchase of thirteen (13) new/replacement Police utility vehicles for the Police Department from National Auto Fleet group of Watsonville, CA utilizing Sourcewell Cooperative Contract #091521-NAF).
FISCAL IMPACT:
The total cost to purchase and outfit the thirteen (13) Police vehicles amounts to an estimated $864,167. Funds are available in the FY 2022-23 Police Department General Fund Budget (101-2010-66182-00000) in the amount of $709,838 and Special Operating Budget (281-2090-66182-58712) in the amount of $154,329 for a total budget of $864,167.
PREVIOUS RELATED ACTION:
On December 6, 2021, City Council approved the purchase of six (6) new/replacement Police utility vehicles for the Police Department from National Auto Fleet Group.
DISCUSSION:
The recommended action will authorize the purchase of thirteen (13) Police Vehicles by utilizing a Sourcewell Cooperative Contract # 091521-NAF with National Auto Fleet Group. Sourcewell is a Joint Powers Association for public agencies with legal authority to serve as a contracting agency for municipalities. City Code Sec. 2-997- Cooperative Purchasing, authorizes the Procurement Officer to recommend a cooperative or “piggyback” purchase on an awarded contract for services or equipment, entered into by other governmental agencies. The Procurement Officer has reviewed the procurement process conducted by Sourcewell and determined that the process meets the City of Pomona’s requirement for utilizing cooperative agreements.
The City adopted a revised Vehicle Replacement Policy and Procedure on April 4, 2016, establishing criteria to justify the purchase of replacement vehicles, Citywide. Currently, there are nine (9) vehicles used by the Police Departments that meet the required criteria for replacement as listed below:
The vehicles have reached the end of their useful life, which is eight (8) years; or
2. Vehicle mileage reaches and/or exceeds 100,000 miles; or
3. When vehicle maintenance costs become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
The following table contains the proposed replacement vehicle information:
Fleet Unit No.
Vehicle Type
Criteria for Replacement
20738 / Patrol #07
2012 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20733 / Patrol #25
2012 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20764 / Patrol #38
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20759 / Patrol #27
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20758 / Patrol #10
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20774 / Patrol #41
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20762 / Patrol #14
2014 Chevrolet
Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20772 / Patrol #20
2014 Chevrolet
Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20763 / Patrol #21
2014 Chevrolet
Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
All of the vehicles scheduled for replacement meet the City’s adopted Vehicle Replacement Policy criteria. Approval of the replacement of these vehicles will aid the Police Department to respond efficiently and effectively to the community.
The additional four vehicles will be purchased using Supplemental Law Service Account (SLESA) funds. The Police Department will purchase of four (4) new police vehicles, this includes three unmarked cars for administrative use, and a Dodge Durango Patrol Vehicle that will be used by the department’s K9 Unit.
COUNCIL PRIORITIES & GOALS: This item supports the 2021-2022 City Council Priority 1: Fiscal and Operational Responsibility – Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
_________________
Claudia Huerta
Management Analyst
Approve the Purchase and Outfit of thirteen (13) Police Vehicles