CITY OF POMONA
COUNCIL REPORT
October 17, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF DESIGN CONTRACT TO ARCHITERRA DESIGN GROUP FOR “PARK RESTROOM CONSTRUCTION AND REPLACEMENT” RECOMMENDATION: It is recommended that the City Council take the following actions:
Award a contract to Architerra Design Group in the amount of $475,040 for the design development and preparation of construction documents for the replacement of existing restroom structures at Tony Cerda and John F. Kennedy Parks and the addition of new restroom buildings at Washington, Palomares, and Cesar Chavez Parks for “Park Restroom Construction and Replacement,” Project No. 428-2590-XXXXX-71079, and Authorize the City Manager to execute the contract and any subsequent amendments or change orders, subject to review by the City Attorney.
EXECUTIVE SUMMARY:
This action will result in a design contract in the amount of $475,040 to Architerra Design Group to provide design and construction documents for the replacement of existing restroom structures at Tony Cerda and John F. Kennedy Parks, and the addition of new restroom buildings at Washington, Palomares, and Cesar Chavez Parks for “Park Restroom Construction and Replacement,” Project No. 428-2590-XXXXX-71079 (Project), utilizing American Rescue Plan (ARP) funding.
FISCAL IMPACT:
Approval of this action will award a contract in the amount of $475,040 to Architerra Design Group for the Project. The following table details the fiscal impacts associated with the recommended action:
“Park Restroom Construction and Replacement”
Project No. 428-2590-XXXXX-71079
Current Budget
$2,500,000
Encumbrances / Expenses as of September 28, 2022
0 Award of Contract to Architerra Design Group
$475,040
Remaining funding for Construction
$2,024,960
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 – Formal Procedure of the City’s Purchasing Ordinance, an Invitation for Bids for design services for “Park Restroom Replacement Project” (Invitation IFB 2022-27) was posted on the City’s bidding platform, Planet Bids, on April 25, 2022, with a bid due date of May 26, 2022.
PREVIOUS RELATED ACTION:
On December 6, 2021, the City Council adopted a resolution amending the FY 2021-22 Capital Improvement Program (CIP) budget by creating a new project, “Park Restroom Construction and Replacement,” Project No. 428-2590-XXXXX-71079 and appropriating $2,500,000 of ARP funding.
DISCUSSION:
Approval of the award of the design contract, Architerra Design Group will provide design and construction documents for the replacement of existing restroom structures at Tony Cerda and John F. Kennedy Parks and the addition of new restroom buildings at Washington, Palomares, and Cesar Chavez Parks for the Project.
On February 17, 2022, the Parks and Recreation Commission heard a presentation from Staff on identified park projects to be funded through various funding sources including CDBG, ARP, and Measure A. One of those projects is the “Park Restroom Construction and Replacement Project that was created on December 6, 2021 with an appropriation of $2,500,000 of ARP monies. The Commission recommended that Council move forward with this Project and others.
Per the requirements of Pomona City Code Section 2-1003(1) (c), an IFB was posted on April 25, 2022 with a bid due date of May 26, 2022. Four hundred thirty-six (436) vendors were notified of the posting through Planet Bids of which 46 prospective proposers downloaded the bid, resulting in the City receiving one bid from Architerra Design Group for $475,040.
COUNCIL PRIORITIES & GOALS:
This item supports the June 21, 2021 City Council Priorities and Goals: Priority 5 – Infrastructure: Goal O – Improve Parks facilities in the following general order of priority: 1) ensuring that existing amenities are functioning; 2) rehabilitating bathrooms and other park facilities; 3) adding trees; 4) improving ADA accessibility of all park facilities and equipment; 5) adding new bathrooms; and 6) adding additional recreation and playground equipment. (Public Works) ALTERNATIVE(S):
Staff does not recommend canceling the bids, making substantial modifications to the Project, or rebidding the planned work. If the Project was rebid, then significant delay, potential funding losses, and related impacts would be incurred.
Prepared by:
Shandy Dittman
Public Works Fiscal and Project Manager
Award of Design Contract to Architerra Design Group for “Park Restroom Construction and Replacement”