CITY OF POMONA
COUNCIL REPORT
November 21, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Anita Gutierrez, Development Services Director SUBJECT: ADOPT A RESOLUTION AMENDING THE FY 2022-23 OPERATING BUDGET BY INCREASING APPROPRIATIONS BY $236,792 FROM EXISTING PUBLIC ART FUND RESERVES AND APPROVING EXHIBIT A: LIST OF CALL FOR VISUAL ART AWARDEES RECOMMENDATION:
It is recommended that the City Council adopt the following resolution (Attachment No. 1):
RESOLUTION NO 2022-163 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 OPERATING BUDGET BY INCREASING APPROPRIATIONS BY $236,792 FROM EXISTING PUBLIC ART FUND RESERVES TO ACCOUNT FOR PUBLIC ART ACTIVITIES AND APPROVING EXHIBIT A: LIST OF CALL FOR VISUAL ART AWARDEES EXECUTIVE SUMMARY:
The Cultural Arts Commission has approved 38 individual projects from 2022 Call for Visual Art and the award amount is expected to exceed existing appropriations. An amendment to the adopted budget is required to appropriate an additional $236,792 (Project Expenditures) from the existing public art fund balance. Additionally this action would formally approve the list of Call for Visual Art awardees, which represents a cumulative total of $815,092 in Public Art Fund awards.
FISCAL IMPACT:
This action will amend the FY2022-23 Operating budget by increasing the appropriation for the Public Art Fund by $236,792 to pay for upcoming public art activities. As of June of 2022, the Public Art Fund has estimated reserves of $3,100,000; which is sufficient to fund the requested appropriation. The change to the operating budget is shown in Table 1, below.
Table 1: Changes to FY2022-23 Operating Budget
Public Art Fund
Fund/Div/Account
Requested Appropriation Adjustment FY 2022-23
133-1712-59980-51339
$140,096
133-1712-59980-51340
$96,696
PREVIOUS RELATED ACTION:
City Council adopted the FY2022-23 Operating Budget, on June 6, 2022.
DISCUSSION:
The City issued a Call for Visual Art from March 15, 2022 to April 21, 2022 and accepted applications for the placement of publicly accessible permanent or temporary visual art programs citywide. The City of Pomona received 137 applications from 54 individual artist or organizations. Staff evaluated the proposals and prepared a series of funding recommendations for the Cultural Arts Commission and its Citizen’s Advisory Committee. The Cultural Arts Commission has approved 38 individual projects, which represents a cumulative total of $815,092 in awards.
Pursuant to the 2021 Purchasing Policies & Procedures Manual, the Arts in Public Places Program shall operate as exception to formal and informal procurement procedures, as procedures for procurement of art and artists were adopted separately by City Council. The Arts in Public Places Program procurements shall follow provision specifically laid out in Ordinance 4151 and the Public Art Manual (Resolution No. 2011-150). However, as best practice, Staff is bringing forward the artist awards for Council approval using the same standard as formal bid projects (Section 2- 993. 1) that requires Council review when award amounts are cumulatively in excess of $150,000.
The City’s FY 2022-23 Operating Budget for the Public Art Fund currently shows total appropriations of $650,498. This was based on a new Arts Coordinator, identifying, and reviewing various art projects that would be coming up during the fiscal year. The Cultural Arts Commission and Citizen’s Advisory Committee held four special joint meetings on August 8, August 22, September 13, and October 10, 2022 to review and approve proposals from the Call for Visual Art. To date, 38 projects have been awarded. Staff is requesting to increase the appropriations for Public Art Fund by $236,792 to fund the awardees.
COUNCIL PRIORITIES & GOALS:
This item supports the 2021-2022 City Council Priorities and Goals, Priority 1: Fiscal and Operational Responsibility; Take action to ensure the fiscal sustainability of the City and make operation decisions that alight with the City’s core values and priorities.
Prepared by:
Ata Khan
Planning Manager
Nancy Garcia
Management Analyst
Jocelyn Ayala
Public Art Coordinator
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2022-163
Attachment No. 2—Exhibit A: Call for Visual Art Awardees Resolution 2022-163 Amending- FY22-23 General Budget