CITY OF POMONA
COUNCIL REPORT
November 21, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BY APPROPRIATING $1,383,000 OF FEDERAL GRANT FUNDS AND AWARD OF CONSTRUCTION CONTRACT TO GENTRY BROTHERS, INC. IN THE AMOUNT OF $1,539,545 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2022-200 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY ACCEPTING GRANT FUNDS, INCREASING REVENUE ESTIMATES, AND APPROPRIATING $1,383,000 OF FEDERAL STP-L GRANT FUNDS TO “STREET REHABILITATION – DISTRICTS 4 AND 5,” CITY PROJECT NO. 428-2590-XXXXX-67922, FEDERAL PROJECT NO. STPL-5070(038); Award a construction contract to Gentry Brothers, Inc. for “Street Rehabilitation – Districts 4 and 5,” City Project No. 428-2590-XXXXX-67922, Federal Project No. STPL-5070(038) in the amount of $1,539,545; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or his designee, to execute the construction contract/agreement and related documents (permits, change orders, etc.).
EXECUTIVE SUMMARY:
The recommended actions will result in amending the CIP budget and awarding a construction contract to Gentry Brothers, Inc. for $1,539,545 to provide for “Street Rehabilitation – Districts 4 and 5,” City Project No. 428-2590-XXXXX-67922, Federal Project No. STPL-5070(038) (Project). The Project will improve paving rehabilitation and necessary sidewalk, curb, and gutter, curb ramp improvements, and related work along Indian Hill Boulevard from Holt Avenue to San Bernardino Avenue, and North Ranch Road from State Route 71 to Village Loop Road. If approved, the work is expected to start near the beginning of spring 2023 and be completed by fall 2023.
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $1,539,545 to Gentry Brothers, Inc. for the Project. The fiscal impacts associated with the recommended actions are summarized in the table below:
“Street Rehabilitation – Districts 4 and 5”,
City Project No. 428-67922, Federal Project No. STPL-5070(038) Category
Amount
Current Budget
$1,170,852
Appropriation of available Federal (STP–L) grant funds
$1,383,000
Revised Budget
$2,553,852
Encumbrances / Expenses as of October 19, 2022
($309,180)
Award Gentry Brothers, Inc. Contract
($1,539,545)
Funds Available for Contingency, Geotech Services, CM, Staff Time, and Other Misc. Costs $705,127
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice Inviting Bids for construction on “Project” was posted on the City’s electronic bidding platform, Planet Bids, on August 17, 2022. The Notice Inviting Bids was also published in the Inland Valley Daily Bulletin on August 22, 2022 and September 13, 2022. Notice was also posted in City Hall and the Library. Bids were opened on September 20, 2022.
PREVIOUS RELATED ACTION:
On June 6, 2022, City Council adopted Resolution No. 2022-94 to approve the FY 2022-23 CIP Budget.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the project consists of reconstructing existing streets.
DBE/WBE:
Gentry Brothers included DBE contractors/subcontractors with their bid and provided good faith offer documentation.
DISCUSSION:
On August 17, 2022, Notice Inviting Bids No. 2022-45 “Project” was issued on the City’s electronic bidding platform. The solicitation notified 442 potential bidders, of which 41 bidders downloaded the information, resulting in the City receiving six (6) proposals. All six (6) bidders met the minimum qualifications and were evaluated based on their pricing proposal.
Gentry Brothers, Inc. was determined to be the lowest responsive and responsible bid for the total base bids work for $1,539,544.74 (see table below). This bid is lower than the Engineer’s Estimate and is recommended for an award based on available funding.
Bidders
Base Bid A
Base Bid B
Base Bid C
Total
(Base Bids
A, B & C)
1 Gentry Brothers, Inc.
$339,397.24
$244,282.50
$955,865.00
$1,539,544.74
2 Sequel Contractors, Inc.
$273,000.00
$266,355.00
$1,100,538.75
$1,639,893.75
3 Hardy & Harper, Inc.
$320,949.00
$337,476.00
$1,177,575.00
$ 1,836,000.00
4 All American Asphalt
$420,200.00
$308,977.75
$1,140,160.50
$1,869,338.25
5 R.J. Noble Company
$443,200.00
$383,447.50
$1,398,472.50
$ 2,225,120.00
6 Diamond Construction
$180,080.00
$409,072.30
$1,704,858.50
$ 2,294,010.80
Engineer's Estimate
$1,568,042.50
The “Project” consists of pavement rehabilitation as well as the installation of missing or replacement of Americans with Disabilities Act (ADA) facilities, curb and gutter, sidewalk, and all related work on Indian Hill Boulevard between San Bernardino Avenue and Holt Avenue, and on North Ranch Road from State Route 71 to Village Loop Road.
COUNCIL PRIORITIES & GOALS:
This item supports the June 21, 2021, City Council Priorities and Goals: Priority 5 – Infrastructure: Goal P – Improve condition of streets, alleys, and associated sidewalks.
ALTERNATIVE(S):
Staff does not recommend canceling the bids, making substantial modifications to the Project, or rebidding the planned work. If the Project were to be rebid, then significant delay, substantial grant, and other potential funding losses along with related impacts, would be incurred.
Prepared by:
_____________________________
Matt Pilarz, P.E.
Principal Civil Engineer
ATTACHMENT:
Attachment No. 1 – Resolution No. 2022-200
Amend CIP FY 22-23 Budget and Award of Construction Contract to Gentry Brothers, Inc.