CITY OF POMONA
COUNCIL REPORT
November 21, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE THE PURCHASE OF FIVE (5) 2023 FORD POLICE INTERCEPTOR UTILITY VEHICLES FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $254,194 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve the purchase of five (5) replacement Police interceptor utility vehicles from National Auto Fleet Group in the estimated total amount of $254,194, utilizing Sourcewell Contract #091521-NAF EXECUTIVE SUMMARY:
Authorize the purchase of five (5) new/replacement Police Utility Vehicles for the Police Department from National Auto Fleet group of Watsonville, CA utilizing Sourcewell Cooperative Contract.
FISCAL IMPACT:
The total cost to purchase the five (5) Police Interceptor Utility Vehicles amounts to an estimated amount of $254,194. Funds are available in the FY 2022-23 Operating Budget within the General Fund Police Department account (101-2003-66182-00000).
PREVIOUS RELATED ACTION:
None.
DISCUSSION:
The recommended action will authorize the purchase of five (5) 2023 Ford Police Interceptor Utility Vehicles by utilizing a Sourcewell Cooperative Contract # 091521-NAF with National Auto Fleet Group. Sourcewell is a Joint Powers Association for public agencies with legal authority to serve as a contracting agency for municipalities. Purchasing has reviewed the procurement process conducted by Sourcewell and determined that the process meets the City of Pomona’s requirement for utilizing cooperative agreements. City Code Sec. 2-997- Cooperative Purchasing, authorizes the Procurement Officer to recommend a cooperative or “piggyback” purchase on an awarded contract for services or equipment, entered into by other governmental agencies.
The City adopted a revised Vehicle Replacement Policy and Procedure on April 4, 2016, establishing criteria to justify the purchase of replacement vehicles, Citywide. Currently, there are five (5) vehicles used by the Police Departments that meet the required criteria for replacement as listed below:
The vehicles have reached the end of their useful life, which is eight (8) years; or
2. Vehicle mileage reaches and/or exceeds 100,000 miles; or
3. When vehicle maintenance costs become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
The following table contains the proposed replacement vehicle information:
Fleet Unit No.
Vehicle Type
Criteria for Replacement
20771 / Patrol #22
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20767 / Patrol #33
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20766 / Patrol #40
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20765 / Patrol #26
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20736 / Patrol #23
2014 Chevrolet Caprice
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
All of the vehicles scheduled for replacement meet the City’s adopted Vehicle Replacement Policy criteria. Approval of the replacement of these vehicles will aid the Police Department to respond efficiently and effectively to the community.
COUNCIL PRIORITIES & GOALS: This item supports the 2021-2022 City Council Priority 1: Fiscal and Operational Responsibility – Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
_________________
Claudia Huerta
Admin. Service Manager
Approve the Purchase of five (5) 2023 Ford Police Interceptor Utility Vehicles