CITY OF POMONA COUNCIL REPORT
November 21, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: ACCEPTANCE OF FY 2022 U.S DEPARTMENT OF JUSTICE COMMUNITY ORIENTED POLICING SERVICES (COPS) TECHNOLOGY AND EQUIPMENT PROGRAM GRANT RECOMMENDATION:
It is recommended that the City Council adopt the following actions:
Adopt the follow resolution (Attachment No. 1):
RESOLUTION NO. 2022-198– A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ACCEPTING THE 2022 OFFICE OF COMMUNITY ORIENTED POLICING SERVICES TECHNOLOGY AND EQUIPMENT PROGRAM GRANT IN THE AMOUNT OF $3,404,000 AND AMENDING THE FY 2022-23 OPERATING BUDGET BY INCREASING REVENUE ESTIMATES AND APPROPRIATIONS IN THE AMOUNT OF $3,615,352 Approve a sole-source purchase to Motorola Solutions, Inc. in the amount of $3,615,352 Authorize the City Manager, or designee, to execute any and all agreements on behalf of the City, subject to review and approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
Approval on this item will enter the City into a Sub-Recipient Agreement with the Office of Community Oriented Policing Services (COPS) for the Technology and Equipment Program grant in the amount of $ 3,404,000 and award a sole – source purchase to Motorola Solutions, Inc. for the replacement of all field, mobile and portable Police radios.
FISCAL IMPACT:
The replacement of all Police Department radio communication equipment will total $3, 615,352. COPS Technology and Equipment grant will cover $3,404,000. The difference of $211,352 will be funded by the American Rescue Plan (ARP), within the General Fund Budget Shortfall allocation, which is also part of tonight’s FY 2022-23 1st Quarter Budget Staff Report to update the ARP Spending Plan. As a result of the acceptance of the COPS Technology Equipment grant and ARP funding, revenue accounts 129-2090-40875-00000, and 191-0000-40875-00000 will be increased by $3,404,000 and $211,352 respectively. Corresponding appropriations in 129-2090-66189-00000 and 191-2090-66189-10015 will likewise be increased by $3,404,000 and $211,352 respectively.
PREVIOUS RELATED ACTION:
On October 6, 2008, City Council accepted the 2008 U.S Department of Justice, Community Oriented Policing Services (COPS) Technology Grant in the amount of $46,765.
DISCUSSION:
In 2021 the Office of U.S. Congresswoman Norma Torres solicited Community Project Funding applications from cities in her Congressional District. The Pomona Police Department applied for funding to replace several components of its radio system, which is close to 20 years old and is reaching its end of life. The Congresswoman chose to support the project, resulting in a $3,404,000 award to the City of Pomona for radio equipment replacement from the U.S. Department of Justice.
Under the sponsorship of the U.S. Department of Justice, the COPS Equipment and Technology grant provides funding for the continued development of technologies and automated systems that help state and local law enforcement agencies prevent, respond to and investigate crime. This funding allows local law enforcement agencies to purchase equipment to advance communications interoperability, information sharing, crime analysis, intelligence gathering and crime prevention in their communities.
This funding will allow the Police Department to replace all outdated radio communications equipment and be in compliance with the new Federal Bureau of Investigations (FBI) Criminal Justice Information Services (CJIS) 128 bit encryption standards. This policy identifies security requirements, guidelines, and agreements that law enforcement and criminal justice agencies will protect the sources, transmission, storage, and generation of CJIS information effective FY 2020. The Police department has been awarded a U.S. Department of Justice COPS Technology Grant that will enable all portable, mobile and base station radios to be CJIS compliant. The funding will be used to purchase (262) new P-25/DES encryption compatible portable radios, (180) new P-25/DES encryption compatible mobile radios and (6) P-25/DES encryption compatible base station radios. This purchase will replace all Police Department existing handheld portable radios, vehicle mobile radios and base station radios.
Motorola is the current contract product and service provider for the Pomona Police Department communication system. Therefore, staff recommends pursuant to Pomona City Code Section 2-994 – Sole and Single Source Procurement; “A contract may be awarded as a sole or single source without competition upon review and verification, and determined to be in the City’s best interest. Sole or single source requests over $100,000 shall be reviewed and approved by the City Council. Approval of a sole-source purchase in the amount of $3,615,352 is necessary in continuing compatibility and operational function in the Pomona Police Department. The Police Department’s body worn cameras and mobile video surveillance is also purchased exclusively through Motorola Solutions, Inc. Therefore, the recommendation is that City Council approve a sole-source award to Motorola Solutions, Inc. to include field, portable and mobile radios to maintain overall radio system compatibility and to continue to have Motorola provide product and system maintenance.
COUNCIL PRIORITIES & GOALS:
This item supports the 2021-2022 City Council Priorities and Goals; Priority 1: Fiscal and Operational Responsibility; Goal C: Obtain additional grant funding and other revenues to help achieve City goals.
Prepared by:
_____________________
Claudia Huerta
Administrative Services Manager
ATTACHMENT(S):
Attachment No. 1 – Resolution 2022-198
Acceptance of the COPS Technology and Equipment Program Grant