CITY OF POMONA
COUNCIL REPORT
December 19, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: ACCEPTANCE OF THE U.S. DEPARTMENT OF JUSTICE BULLETPROOF VEST PARTNERSHIP GRANT RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2022-214 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA ACCEPTING THE U.S. DEPARTMENT OF JUSTICE BULLETPROOF VEST PARTNERSHIP GRANT IN THE AMOUNT OF $8,978 AND AMENDING THE FY 2022-23 OPERATING BUDGET BY INCREASING REVENUE ESTIMATES AND APPROPRIATIONS IN THE SAME AMOUNT Authorize the use of Sourcewell Cooperative contract #011221-URM to U.S. Armor Corporation for the purchase of Bulletproof vest body armor in the amount of $17,958 Authorizing the City Manager, or designee, to execute any and all agreements on behalf of the City.
EXECUTIVE SUMMARY:
Authorize the purchase of bulletproof vests for the Police Department’s sworn personnel from U.S. Armor Corporation, utilizing Sourcewell Cooperative Contract #011221-URM. Vests that have exceeded the five (5) year replacement cycle, exceed manufacturer warranty and/or have excessive wear and tear will be replaced.
FISCAL IMPACT:
The total cost to purchase the new vests is $17,958. The Bulletproof Vest Partnership (BVP) Grant will cover $8,978 of expenditures (215-2090-52431-58771). The remaining cost will be covered by the Police Department General Fund (101-2003-52431- 00000).
PREVIOUS RELATED ACTION:
On July 15, 2019, City Council approved the purchase of Bulletproof Vest from U.S Armor Corporation in the amount of $ 55,510.
DISCUSSION:
The Bulletproof Vest Program is to reimburse law enforcement agencies for up to 50% of the total cost of body armor vests purchased for sworn personnel. In order to qualify for reimbursement, body armor must comply with National Institute of Justice (NIJ) body armor standards. Staff has researched and selected the Enforcer 6000 series model 6326F and Model 6316M, only manufactured by U.S. Armor Corporation as their desired vest.
The Police Department has identified the Enforcer 6000 series model 6326F and Model 6316M, U.S Armor Corporation body armor as the standard for Officer bulletproof vests. U.S. Armor Corporation, is the only vendor that provides the premium Enforcer 6000 Series models in NIJ threat level III-A, supplied in gender-specific Male and Female configurations. These vests are the thinnest, lightest, and most flexible vest. The enforcer 6000 is 100% Kevlar and made in the USA, using Core Matric technology with ultrahigh molecular weight polyethylene fibers. Combining the lightweight, thin, and low stitch ballistic package for the highest performing, NIJ certified ballistic vest.
Staff has identified 22 bulletproof vests that have exceeded the five (5) year replacement cycle due to manufacture warranty in addition to excessive wear and tear, thus deeming the vests unsafe. Sourcewell is a joint powers association for public agencies with federal authority to serve as a contracting agency for municipalities. Section. 2- 997— Cooperative Purchasing. The Procurement Officer shall be authorized to join with other units of government in cooperative purchasing plans so that the best interest of the City shall be served thereby. The Procurement Officer is authorized to recommend a cooperative or" piggyback" purchase on an awarded contract for services or equipment, entered into by other governmental agencies ( municipality, county, state, or other agencies who conduct volume procurements on behalf of government agencies) through a competitive bid process, provided all products or equipment requested meet the technical specifications of the awarded bid. The Procurement Officer has reviewed the procurement process conducted by Sourcewell and determined the process meets the City of Pomona’s requirement for utilizing cooperative agreements. Therefore, it is recommended the City Council authorize staff to utilize Sourcewell Cooperative Contract #011221-URM awarded to Sourcewell for the purchase of Bulletproof Vests.
Prepared by:
_______________________
Claudia Huerta
Administrative Services Manager
ATTACHMENT(S):
Attachment No. 1 – RESO. NO. 2022-214
Attachment No. 2 – Sourcewell Cooperative Contract 011221-URM Acceptance of the U.S Department of Justice Bullet Proof Vest Partnership Grant