Monday, February 6, 2023
7:00 PM
City of Pomona
505 S. Garey Ave.
Pomona, CA 91766
Council Chambers
City Council / Housing Authority / Successor Agency
to the Redevelopment Agency
Mayor Tim Sandoval
Vice-Mayor Elizabeth Ontiveros-Cole
Councilmember John Nolte
Councilmember Victor Preciado
Councilmember Nora Garcia
Councilmember Steve Lustro
Councilmember Robert Torres
VISION STATEMENT
Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students and scholars, business and industry.
Regular Meeting Agenda
Closed Session begins at 530 p.m.
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
PLEASE NOTE
The numerical order of items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Members of the City Council.
Members of the City Council and the public are reminded that they must preserve order and decorum throughout the Meeting. In that regard, Members of the City Council and the public are advised that any delay or disruption in the proceedings or a refusal to obey the orders of the City Council or the presiding officer constitutes a violation of these rules.
• The conduct of City Council meetings is governed by the portion of the California Government Code commonly known as the “Brown Act” and by the Pomona City Council Meeting Rules of Procedure. • The City Council meeting is for conducting the City ’s business, and members of the audience must obey the rules of decorum set forth by law. This means that each speaker will be permitted to speak for three minutes to address items that are listed on the City Council agenda or topics which are within the jurisdictional authority of the City.
• No profanity, personal attacks, booing, cheering, applauding or other conduct disruptive to the meeting will be permitted. Any person not adhering to the Rules of Procedure or conduct authorized by the Brown Act may be asked to leave the Council Chambers.
• All comments directed to the City Council or to any member of the City Council must be directed to the Mayor (or Vice Mayor if the Mayor is absent).
We ask that you please respect the business nature of this meeting and the order required for the proceedings conducted in the Council Chambers.
ACCESSIBILITY
The City of Pomona wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City's Administration Office at (909) 620-2051 at least 48 hours before the meeting, if possible. Additionally, Listening Assistive Devices are available for the hearing impaired; please see the City Clerk.
Agenda-related writings or documents provided to the City Council are available for public inspection in the Office of the City Clerk and on the City ’s website www .pomonaca.gov. Persons who have questions concerning any agenda item may call the City Clerk’s Office at (909) 620-2341.
SPANISH INTERPRETATION / INTERPRETACIÓN EN ESPAÑOL
If you require Spanish interpretation, a bilingual interpreter is available at Regular City Council meetings and may be available at Special meetings, if necessary.
Si necesita interpretaci ón en espa ñol, un int érprete biling üe está disponible en las juntas regulares del Concejo Municipal y puede estar disponible en juntas especiales, si es necesario. 5:30 P.M.
In the Chuck Bader Conference Room
CLOSED SESSION
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
Held in the Chuck Bader Conference Room adjacent to the Council Chambers on the south side of the building.
CALL TO ORDER
PUBLIC COMMENT
Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council prior to the City Council convening into closed session .
Comments from the public will be limited to three (3) minutes. No member of the public will be allowed to be present once the City Council convenes into closed session.
CLOSED SESSION AGENDA ITEMS
A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code Section 54957(b)(1))
City Attorney
City Clerk
City Manager
7:00 P.M.
Council Chambers
CALL TO ORDER
CLOSED SESSION REPORT
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENTATIONS
Black History Month Proclamation
2.6 Black History Month.docxAttachments:
Presentation by South Coast AQMD on an Update on Air Quality
MAYOR/COUNCILMEMBER COMMUNICATIONS
Reports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of upcoming events, and also items for future City Council consideration as requested by Mayor or Members of the City Council.
CITY MANAGER COMMUNICATIONS
Reports from the City Manager.
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
PUBLIC PARTICIPATION
Public Participation – At this time, the public is invited to address the Council concerning any items not on the agenda.
Together the City Council members, City staff, and public honor Pomona’s important City meeting values:
To speak and to listen to everyone with respect and courtesy; To honor fairness in our cherished democratic process;
To affirm Pomona’s dedication to lead as a Compassionate City.
Thank you all for keeping these values and this commitment to act with them ever present in our minds as we proceed with the meeting together. In order to address the City Council, each individual must fill out a speaker card, which is available in the lobby of the Council Chambers. Speaker cards must be completed and turned in to the City Clerk at this time. Only those speaker cards turned in to the City Clerk will be allowed to address the City Council. No late cards will be accepted. Each person should state their name and will be allowed to speak once for three minutes. All speakers and persons in the audience must adhere to the City Council Rules of Procedure and Decorum.
CONSENT CALENDAR
All matters under the Consent Calendar may be enacted by a single motion without separate discussion. If discussion or a separate vote on any item is desired by a Councilmember, that item may be removed from the Consent Calendar and considered separately. All consent items pulled for discussion will be limited to five minutes. If they are not enacted upon within five minutes, the Mayor will move that Consent Item to the end of the Agenda, after consideration of the public hearings. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.
1. Approval of City Council /Housing Authority /Successor Agency to the Redevelopment Agency Meeting Minutes
It is recommended that the City Council approve the following City Council /Housing Authority/Successor Agency to the Redevelopment Agency Meeting Minutes:
January 23, 2023 Meeting Minutes
FINAL MINUTES 1-23-2023.pdfAttachments:
2. Establishing the Order of Appointment of the Vice -Mayor and Selecting and Designating District 1 Councilmember, John Nolte, as Vice-Mayor
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POMONA, CALIFORNIA, ESTABLISHING THE ORDER OF
APPOINTMENT OF VICE -MAYOR AND SELECTING AND DESIGNATING DISTRICT 1 COUNCILMEMBER, JOHN NOLTE, AS VICE-MAYOR
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
Staff Report - Designation and Appointment of Vice-Mayor 02.06.23.docx Attachment No. 1 (RESO 2023-21).docx
Attachment No. 2 (RESO 2022-87).pdf
Attachments:
3. Approval of Appointment to Fill the Mayoral Vacancy on the Board of Parking Place Commissioners (Vehicle Parking District)
It is recommended that the City Council review the application and approve the appointment of Glenda Barillas to serve as the Mayoral representative on the Board of Parking Place Commissioners (VPD).
2-6-2023 Staff Report -Barillas Appointment.pdf
Barillas application for 2-6 Agenda.pdf
Attachments:
4. Approval of Appointment to Fill the District 3 Vacancy on the Board of Parking Place Commissioners (Vehicle Parking District)
It is recommended that the City Council review the application and approve the appointment of Brian Mundy to serve as the District 3 representative on the Board of Parking Place Commissioners (VPD).
2-6-2023 Staff Report -Mundy Appointment.pdf
Mundy application for 2-6 Agenda.pdf
Attachments:
5. Resolutions Declaring Intention to Form New Phillips Ranch Landscaping and Lighting Maintenance Assessment District, Approval of Engineers Report, and Setting a Date for Public Hearing
It is recommended that the City Council take the following actions:
1) Adopt the following resolutions:
RESOLUTION NO. 2023-18 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF POMONA, CALIFORNIA INITIATING PROCEEDINGS FOR
THE PROPOSED CITY OF POMONA PHILLIPS RANCH LANDSCAPING
AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972
RESOLUTION NO. 2023-19 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF POMONA, CALIFORNIA DECLARING ITS INTENTION TO
ORDER THE FORMATION OF THE PROPOSED CITY OF POMONA
PHILLIPS RANCH LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 AND IN ACCORDANCE WITH ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION, AND SETTING A PUBLIC HEARING THEREON;
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
2) Provide preliminary approval of the draft Engineer ’s Report for the Phillips Ranch Landscaping and Lighting Maintenance Assessment District; and 3) Schedule a Public Hearing for April 3, 2023 and order the initiation of assessment ballot procedures.
Staff Report
Attachment No. 1 - Resolution No. 2023-18
Attachment No. 2 - Resolution No. 2023-19
Attachment No. 3 - Engineer's Report
Attachments:
6. Acceptance and Appropriation of $ 4,000 in State Certified Local Government (CLG) Program Grant Funds to Conduct Community Outreach
It is recommended that the City Council take the following actions:
1) Adopt the following resolution:
RESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, THE ACCEPTANCE OF $ 4,000 IN STATE
CERTIFIED LOCAL GOVERNMENT (CLG) PROGRAM GRANT FUNDS TO CONDUCT COMMUNITY OUTREACH AND AMEND THE FY 2022-23
OPERATING BUDGET BY INCREASING REVENUE ESTIMATES AND
APPROPRIATIONS IN THE AMOUNT OF $4,000
2) Authorize the City Manager to execute all agreements and any other documentation requested for acceptance of the award, distribution of the funding and operation of the subsequent agreements, subject to approval as to form by the City Attorney.
Staff Report
Resolution 2023-24
Attachments:
7. Approval of the Local Hazard Mitigation Plan Update
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POMONA, CALIFORNIA, APPROVING THE UPDATED LOCAL HAZARD
MITIGATION PLAN
Staff Report Approval of Local Hazard Mitigation Plan Update Attachment 1 - Reso 2023-23
Attachment 2 - LHMP 2022
Attachments:
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
8. Approve the Service Retirement of Police Facility Canine “Satin” to her Police Department Handler
It is recommended that the City Council take the following actions:
1) Approve the service retirement and “Agreement to Release Police Service Dog” to her Police Department Canine Handler; and
2) Authorize the City Manager to execute all related documents on behalf of the City.
Staff Report -K-9 Retirement
Attachment No. 1 K-9 Retirement Service Agreement
Attachment No. 2 -Canine Companions Release Letter
Attachments:
9. Award of Bid to 10-8 Retrofit, Inc. for Police Vehicle Build Outs in an Amount Not to Exceed $22,405 per Vehicle
It is recommended that the City Council take the following actions:
1) Award a bid to 10-8 Retrofit, Inc. in the amount of $22,405 per Police vehicle build for a total of (3) three -years and (2) two optional (1) one year extensions; and 2) Authorize the City Manager to execute an Agreement and any related documents on behalf of the City, subject to approval as to form by the City Attorney.
Staff Report - Award of Bid for Police Vehicle Builds
Attachement No. 1 - Cost Proposal
Attachments:
10. Adopt a Resolution Amending the FY 2022-23 Capital Improvement Program (CIP) Budget by Creating a New Project, “Council Chamber Production Facility and Equipment Upgrades” and Appropriating $ 500,000 of Public, Educational, and Government Television (PEG) Fund Reserves to the Project
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2023-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET BY CREATING A NEW PROJECT, “COUNCIL CHAMBER PRODUCTION FACILITY AND EQUIPMENT UPGRADES, ” PROJECT NO. 428-2590-XXXXX-74119 AND BY APPROPRIATING $ 500,000 OF
PUBLIC, EDUCATIONAL, AND GOVERNMENT TELEVISION (PEG) FUND
RESERVES TO THE NEW PROJECT
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
Staff Report
Attachment 1 - Resolution
Attachment 2 - CIP Details Sheet
Attachments:
11. Approve First Amendment to Professional Services Agreement with Griffin Structures, Inc. for the “Water Resources Building” Project
It is recommended that the City Council authorize the City Manager, or designee, to execute the attached agreement amendment with Griffin Structures, Inc. for professional services.
Staff Report - Griffin Structures Agreement Amendment.docxAttachments:
DISCUSSION CALENDAR
12. Finding of Public Benefit to the Community at Large -Recommended Expenditure (s) and Recap of Expended Funds
It is recommended that the City Council take the following actions:
1) Approve the expenditure (s) recommended and make the finding that the community at large will receive a public benefit from the expenditure of funds for the recommended item(s); and
2) Receive and file the recap of final amounts.
FOPB Staff Report
Attachment
Attachments:
13. Discussion and Update on Fences in Historic Districts It is recommended that the City Council take the following action:
1) Receive and file the report on front yard fences in historic districts; and 2) Provide, if necessary, further direction to staff and the Historic Preservation Commission on the matter.
Front Yard Fence CC Staff Report.docx
Attachment No. 1
Attachment No. 2
Attachment No. 3
Attachments:
14. Adopt a Resolution to Approve the Updated Consolidated Fiscal Policies and Administrative Procedures
It is recommended that the City Council adopt the following resolution:
February 6, 2023City Council / Housing Authority /
Successor Agency to the
Redevelopment Agency
Regular Meeting Agenda
RESOLUTION NO. 2023-06 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ADOPTING THE CITY ’S UPDATED
CONSOLIDATED FISCAL POLICIES AND ADMINISTRATIVE PROCEDURES staff report feb 6 policies final version.docx
resolution 2023-06_attach 1.docx
Exh A - Combined Policies v12 02062023 FixedAsset $25k and change FB to 20% attach 2_City of Pomona - V3 feb6th conslidated policies ppt.pdf Attachments:
ADJOURNMENT
The next Regular Meeting will be held on February 6, 2023 in the City Council Chambers, 505 S. Garey Avenue, Pomona, California. Closed Session items will be discussed at 5:30 p.m. The Open Session will commence at 7:00 p.m.
CERTIFICATION OF POSTING AGENDA
I, Rosalia A. Butler, MMC, City Clerk for the City of Pomona, hereby certify that the agenda for the February 6, 2023 meeting of the City Council was posted in City Hall, near the door of the City Council Chambers and the Chuck Bader Conference Room, and on the City’s website www.pomonaca.gov on February 1, 2023.
I declare under the penalty of perjury that the foregoing is true and correct. /s/ Rosalia A. Butler, MMC
City Clerk