CITY OF POMONA
COUNCIL REPORT
February 27, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $860,000 OF FEDERAL GRANT FUNDS AND $150,000 OF MEASURE R FUNDS, AND AWARD OF CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC. IN THE AMOUNT OF $1,572,000 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2023-09 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY ACCEPTING STP-L GRANT FUNDS, INCREASING REVENUE ESTIMATES, AND APPROPRIATING $860,000 OF FEDERAL STP-L GRANT FUNDS TO “STREET REHABILITATION – DISTRICTS 1 AND 6,” CITY PROJECT NO. 428-2590-XXXXX-67931, FEDERAL PROJECT NO. STPL-5070(040), AND UNAPPROPRIATING $150,000 OF MEASURE R FUNDS FROM “STREET REHABILITATION – DISTRICTS 4 AND 5,” PROJECT NO. 428-2590-XXXXX-67922 AND APPROPRIATING $150,000 OF AVAILABLE MEASURE R FUNDS TO “STREET REHABILITATION – DISTRICTS 1 AND 6,” CITY PROJECT NO. 428-2590-XXXXX-67931, FEDERAL PROJECT NO. STPL-5070(040); Award a construction contract to Onyx Paving Company, Inc. for “Street Rehabilitation – Districts 1 and 6,” City Project No. 428-2590-XXXXX-67931, Federal Project No. STPL-5070(040) in the amount of $1,572,000; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or his designee, to execute the construction contract/agreement and related documents (permits, change orders, etc.).
EXECUTIVE SUMMARY:
The recommended actions will result in amending the CIP budget and awarding a construction contract to Onyx Paving Company, Inc. in the amount of $1,572,000 to provide for “Street Rehabilitation – Districts 1 and 6,” City Project No. 428-2590-XXXXX-67931, Federal Project No. STPL-5070(040) (Project). The Project will provide for improvements including, but not limited to, paving rehabilitation and necessary sidewalk, curb, gutter, curb ramp improvements, and related work along Grove Street from Fulton Avenue to Towne Avenue; Hamilton Boulevard from Orange Grove Avenue to Holt Avenue; Dudley Street between Orange Grove Avenue and Holt Avenue; and First Street from Park Avenue to Garey Avenue. If approved, the work is expected to start near the beginning of summer 2023 and be completed by fall 2023.
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $1,572,000 to Onyx Paving Company, Inc. for the Project. The fiscal impacts associated with the recommended actions are summarized in the tables below:
“Street Rehabilitation – Districts 4 and 5,”
City Project No. 428-67922, Federal Project No. STPL-5070(038) Category
Amount
Current Budget
$2,553,852
Unappropriation of available Measure R Funds*
($150,000)
Revised Budget
$2,403,852
Encumbrances / Expenses as of February 15, 2023
($1,979,512)
Funds Available for Contingency, Geotech Services, CM, Staff Time, and Other Misc. Costs $424,340
*Note: The reappropriation of $150,000 of Measure R Funds helps to approximately balance the funds available for contingency, etc. on the Districts 4 and 5 projects, as well as, Districts 1 and 6 projects. “Street Rehabilitation – Districts 1 and 6,”
City Project No. 428-67931, Federal Project No. STPL-5070(040) Category
Amount
Current Budget
$1,110,047
Appropriation of available Federal (STP–L) grant funds
$860,000
Appropriation of available Measure R funds
$150,000
Revised Budget
$2,120,047
Encumbrances / Expenses as of February 15, 2023
($187,278)
Award Onyx Paving Company, Inc. Contract
($1,572,000)
Funds Available for Contingency, Geotech Services, CM, Staff Time, and Other Misc. Costs $360,769
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice Inviting Bids for construction on “Street Rehabilitation – Districts 1 and 6,” City Project No. 428-67931, Federal Project No. STPL-5070(040) was posted on the City’s electronic bidding platform, Planet Bids, on November 8, 2022. To satisfy Federal Funding Requirements a Notice Inviting Bids was also published in the Inland Valley Daily Bulletin on November 11, 2022 and December 5, 2022. Notice was also posted in City Hall and the Library. Bids were opened on December 12, 2022.
PREVIOUS RELATED ACTION:
On June 6, 2022, City Council adopted Resolution No. 2022-94 to approve the FY 2022-23 CIP Budget.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the project consists of reconstructing existing streets.
DBE/WBE/MBE:
ONYX PAVING COMPANY included DBE contractors/subcontractors with their bid.
DISCUSSION:
The Project consists of the following:
Pavement rehabilitation
The installation of missing or replacement of Americans with Disabilities Act (ADA) facilities Curb and gutter
Sidewalk
All related work will be performed on Grove Street from Fulton Avenue to Towne Avenue, Hamilton Boulevard from Orange Grove Avenue to Holt Avenue, Dudley Street between Orange Grove Avenue and Holt Avenue, and First Street from Park Avenue to Garey Avenue.
On November 8, 2022, Notice Inviting Bids No. 2022-60 for “Street Rehabilitation – Districts 1 and 6,” City Project No. 428-67931, Federal Project No. STPL-5070(040) was issued on the City’s electronic bidding platform. The solicitation notified 443 potential bidders, of which 44 bidders downloaded the information, resulting in the City receiving eight (8) proposals. All eight (8) bids were evaluated based on their pricing proposal, and the apparent low bidder (Onyx Paving Company) met the minimum qualifications.
The lowest responsive and responsible bid for the total base bid and all additive alternate work in the amount of $1,572,000 was submitted by Onyx Paving Company, Inc. (see table below). This bid is lower than the Engineer’s Estimate and is recommended for award based on available funding.
Bidders
Base Bid A
Additive Alternate #1
Additive Alternate #2
Total
(Base Bid A &
Add Alt 1&2)
1 Onyx Paving Company, Inc.
$977,000.00
$250,000.00
$345,000.00
$1,572,000.00
2 Sequel Contractors, Inc.
$1,018,525.00
$258,750.00
$376,475.00
$1,653,750.00
3 Hardy & Harper, Inc.
$1,086,445.00
$290,030.00
$344,525.00
$ 1,721,000.00
4 All American Asphalt
$1,057,605.00
$323,230.00
$427,395.00
$1,808,230.00
5 R.J. Noble Company
$1,284,585.00
$294,300.00
$461,700.00
$ 2,040,585.00
6 Pub Construction, Inc.
$1,383,826.25
$330,887.58
$447,945.00
$ 2,162,658.83
7 Sully-Miller
$1,383,376.00
$397,700.00
$618,705.00
$ 2,399,781.00
8 Aid Builders
$1,800,975.00
$381,400.00
$612,425.00
$ 2,294,010.80
Engineer's Estimate
$1,699,875.00
COUNCIL PRIORITIES & GOALS:
This item supports the June 21, 2021, City Council Priorities and Goals: Priority 5 – Infrastructure: Goal P – Improve condition of streets, alleys, and associated sidewalks.
ALTERNATIVE(S):
Staff does not recommend canceling the bids, making substantial modifications to the Project, or rebidding the planned work. If the Project was to be rebid, then significant delay, substantial grant, and other potential funding losses along with related impacts, would be incurred.
Prepared by:
Matt Pilarz, P.E.
Principal Civil Engineer
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2023-09
Attachment No. 2 – Location Map
Amend CIP FY 22-23 Budget and Award of Construction Contract to Onyx Paving Company, Inc.