CITY OF POMONA
COUNCIL REPORT
March 20, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF CONTRACT TO AMERICAN GLOBAL SECURITY (AGS) FOR CITYWIDE SECURITY SERVICES AT THE HOURLY PRICES BID RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award an initial three-year contract, with two optional one-year extensions, to American Global Security (AGS) for Citywide security services at the hourly prices bid; and Authorize the City Manager to execute the contract and all necessary documents, amendments, and extensions, subject to approval by the City Attorney.
EXECUTIVE SUMMARY:
Award of the contract to American Global Security (AGS) will ensure that security guard services are provided at various City facilities including, but not limited to, the Civic Center, parks and community centers, Metrolink North Station, Downtown Regional Transit Center, Water District sites, and for occasional events, as required.
FISCAL IMPACT:
There are sufficient funds to pay for security services for the remainder of FY 2022-23 in the following accounts:
Department
Account No.
FY 2022-23 Estimated Costs (April-June 2023)
Public Works -
Parks & Landscape
101-4011-52937-00000
$ 138,054
Public Works -
Metrolink North Station
216-2506-52646-00000
$ 51,819
Public Works - Downtown Regional Transit Center
216-2506-52647-00000
$ 103,637
Library
101-4501-52937-00000
$ 7,197
Community Services - Veterans Park
101-4146-52937-00000
$ 28,791
Community Services - Custodial
101-4110-52937-00000
$ 5,038.32
Community Services - Special Events
101-4115-52937-00000
$ 959.68
Community Services – Senior Programs
101-4112-52937-00000
$ 359.88
Community Services – After-School Programs
101-4133-52937-00000
$ 1,079.64
Water Districts - Water
571-8122-52937-00000
$ 23,378
Water Districts - Sewer
581-2505-52937-00000
$ 10,019
Housing – Shelter
193-1791-52937-71076
$ 33,972
The cost to cover contract services for future fiscal years will be handled within the annual budget process each year. The cost per City department or division, effective FY 2023-24, is as follows:
Department/Division
Sum of Monthly Cost
Sum of Annual Cost
Community Services
$ 11,776.44
$ 141,317.28
Housing
$ 11,323.28
$ 135,879.36
Library
$ 2,399.00
$ 28,788.00
Public Works
$ 97,836.08
$ 1,174,033.00
Water District
$ 11,132.16
$ 133,585.92
Grand Total
$ 134,466.96
$ 1,613,603.56
PUBLIC NOTICE REQUIREMENTS:
In accordance with Pomona City Code Section 2-993.1, the Request for Proposals was posted on Planet Bids on December 15, 2022, with a due date of January 19, 2023.
PREVIOUS RELATED ACTION:
On March 2, 2015, City Council approved a contract with World Private Security Services, Inc. for security guard services Citywide. On March 19, 2018, City Council awarded a contract to Absolute International Security (AIS) for Citywide security guard services.
DISCUSSION:
The City currently has a contract with AIS for Citywide security services, which will expire on March 31, 2023. AIS provides security services at City parks and community centers, the Civic Center, Metrolink North Station, Downtown Regional Transit Center, services for occasional events, and other City-owned properties, as required. As the term for AIS’ contract nears its end, the City released a new Request for Proposals.
In accordance with Pomona City Code Section 2-993.1, Request for Proposals (“Bid”) No. 2022-69 – Security Guard Services for the City of Pomona was posted on Planet Bids on December 15, 2022, with a due date of January 19, 2023. Bids were solicited from qualified security guard service vendors to provide required security services throughout the City, including all City parks and community centers, Pomona Civic Center Plaza, special City events or projects, City facility rentals, Veterans Park night patrol, Library, Metrolink - North Station and Downtown Regional Transit Center, Water District Sites, and Hope for Home.
Eighteen (18) bids were received, and eleven were rejected due to failure to comply with bid submission instructions, leaving seven proposals to consider. Bid evaluations were conducted by four Staff members. Evaluators thoroughly reviewed and scored each proposal based on three key criteria: a) Experience, organization, and technical skills; b) Overall project approach, design, and methodology; and c) Qualifications, background, and prior experience of the Proposer in performing services for similar agencies. The results revealed that AGS scored the highest by a wide margin; therefore, there was no need to conduct a second round of scoring based on this margin. The table below displays the Bid evaluations scoring results.
Proposer
Score
American Global Security
283.12
Inter-Con Security
246.3
Command International Security
232.51
Precision Private Security
220.99
Absolute International Security
213.52
A.G. Coast Inc DBA California Panther Security.
188.87
Alltech Industries inc.
187
Staff recommends the Citywide security guard services contract be awarded to AGS as the most qualified, responsive, responsible bidder at hourly prices bid, for a contract term of three (3) years, with two (2) one-year extension options. Award of contract to AGS will ensure that City facilities receive the required security guard services effective April 1, 2023 through March 30, 2026.
Prepared by: Maritza Sosa-Nieves, Senior Management Analyst Award of Contract to American Global Security (AGS) for Citywide Security Services