CITY OF POMONA
COUNCIL REPORT
March 20, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE THE PURCHASE OF ISILON A3000 STORAGE SERVER FROM DELL, INC. IN THE AMOUNT OF $556,000 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve the purchase of Isilon A3000 Storage Server from Dell, Inc. for a total amount of $556,000, utilizing NASPO ValuePoint Contract # MNWNC-108 / 7157034003 EXECUTIVE SUMMARY:
Authorize the purchase of Isilon A3000 Storage Server From Dell, Inc. for the Police Department from, utilizing NASPO ValuePoint Contract # MNWNC-108 / 7157034003 (Attachment No. 1).
FISCAL IMPACT:
The total cost to purchase the Isilon A3000 Storage Server From Dell, Inc. is an estimated $556,000. Funds are available due to Salary Savings in the FY 2022-23 Police Department General Fund Budget (101-2003-66189-00000).
PREVIOUS RELATED ACTION:
None.
DISCUSSION:
The recommended action will authorize the purchase of an Isilon A3000 Storage Server From Dell, Inc. by utilizing a NASPO ValuePoint Contract # MNWNC-108 / 7157034003 with the State of California. The purchase will be to replace an Isilon A2000 with an Isilon A3000 storage unit (Attachment No. 2). The Isilon is a node based storage with a complex redundancy algorithm for mass storage. The purchase price reflects an included buy-back credit for the original equipment. NASPO ValuePoint is a cooperative purchasing program facilitating public procurement solicitations and agreements. Purchasing has reviewed the procurement process conducted by NASPO ValuePoint and determined that the process meets the City of Pomona’s requirement for utilizing cooperative agreements. City Code Sec. 2-997- Cooperative Purchasing, authorizes the Procurement Officer to recommend a cooperative or “piggyback” purchase on an awarded contract for services or equipment, entered into by other governmental agencies.
This server replacement will allow adequate police video storage and retention. The video that will be stored on this server includes bodyworn camera footage, vehicle dashcam footage and security/welfare footage of prisoners held in the police department’s jail. It is imperative that the police department has sufficient and secure storage for these video files that often end up in court as evidence in criminal and civil matters.
Approval of this replacement server will aid the Police Department in serving the community efficiently and effectively. It will also allow the city to retain a strong cybersecurity posture by replacing equipment that has reached its end-of-life.
COUNCIL PRIORITIES & GOALS: This item supports the 2021-2022 City Council Priority 1: Fiscal and Operational Responsibility – Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
_________________
Claudia Huerta
Administrative Service Manager
ATTACHMENT (S):
Attachment No.1 - NASPO ValuePoint Contract # MNWNC-108 / 7157034003 Attachment No.2 – Dell Proposal
Approve the Purchase of Isilon A3000 Storage Server