CITY OF POMONA
COUNCIL REPORT
April 3, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVING AN AGREEMENT WITH THE LOS ANGELES COUNTY FAIR ASSOCIATION FOR LAW ENFORCEMENT SERVICES FOR THE 2023 LOS ANGELES COUNTY FAIR RECOMMENDATION:
It is recommended that the City Council take the following actions:
Authorize the City Manager, or designee, to execute any and all agreements (Attachment No. 1) on behalf of the City, in substantially the form submitted, subject to review and approval by the City Attorney.
EXECUTIVE SUMMARY:
Action on this item will approve an agreement for law enforcement services with the Los Angeles County Fair Association in the amount of $657,588 FISCAL IMPACT:
Revenue estimates and appropriations are already included in the FY 2022-23 Operating Budget under 101-2002-40177-00000 and 101-2002-51045-00000.
PREVIOUS RELATED ACTION:
On April 18, 2022, the City Council approved a Police Services Agreement with the Los Angeles County Fair Association.
DISCUSSION:
The 2023 Los Angeles County Fair will commence on May 5, 2023, and will conclude on May 29, 2023. Each year the Los Angeles County Fair Association contracts with the Pomona Police Department to provide law enforcement services during the Los Angeles County Fair. The cost for law enforcement services during the duration of this event is estimated at $561,444. The estimated cost for services is based on staffing by Pomona police personnel at a time and half (1.5) of their current rate, plus Worker’s Compensation and Federal Medicare Tax, when applicable, per officer. Additional revenue consisting of an administrative fee of ten percent (10%) in the amount of $56,144 and a contingency overage in the amount of $40,000 will be applied for a total contracted amount of $657,588.
When Pomona police officers provide law enforcement services for events, Pomona City Code section 46-562(b) requires the amount of compensation per police officer to be set by City Council. The Police Department will provide the Los Angeles County Fair Association with 5,607 hours of service. A daily accounting of city law enforcement services and equipment will be tracked each day by the fair watch commander.
When services for the 2023 Los Angeles County Fair are rendered, an audit of expenditures will be conducted. If actual services exceed the original contracted amount, the Los Angeles County Fair Association is responsible for paying for any excess.
Prepared by:
_____________________________
Ralph Rivera, Police Officer
ATTACHMENT(S):
Attachment No. 1 – Service Agreement
Approve an Agreement with the Los Angeles County Fair Association