CITY OF POMONA
COUNCIL REPORT
April 3, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AMENDMENT OF THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY CLOSING COMPLETED PROJECTS AND RE-APPROPRIATING UNEXPENDED FUNDS, AND CREATING A NEW CIP PROJECT RECOMMENDATION:
It is recommended that the City Council adopt the following Resolution:
RESOLUTION NO. 2023-43 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) Budget by closing completed projects, releasing $602,433 OF UNEXPENDED FUNDS, re-appropriating $504,375 OF unexpended funds, and creating a new project “Traffic Operations – Communication Upgrade ii,” Project no. 428-2590-xxxxx-68581 EXECUTIVE SUMMARY:
City Council adoption of Resolution No. 2023-43 (Attachment No. 1) will close twelve (12) completed CIP projects and enable the release of unexpended funds that may be used to fund new projects and provide additional funding for existing projects that are partially funded. In addition, the adopted Resolution will create a new CIP project, “Traffic Operations – Communications Upgrade II,” Project No. 428-2590-XXXX-68581 (Attachment No. 2). The existing project, “Traffic Operations – Communications Upgrade,” Project No. 245-2590-XXXXX-58382, will be closed and the remaining funding will be reappropriated to the new project.
FISCAL IMPACT:
The closing of the twelve (12) CIP projects will release a total of $602,433 of unexpended funds as indicated in Table 1 below. The availability of these funds is a result of the projects being completed at a cost lower than originally estimated and/or with less use of contingency than was reasonably anticipated. A portion of the released funds will be re-appropriated to three other existing CIP projects and one newly created project as indicated in Table 2.
PREVIOUS RELATED ACTION:
On June 6, 2022, City Council adopted Resolution No. 2022-94 adopting the City’s FY 2022-23 Capital Improvement Program budget, which included all CIP projects listed in Table 1 and Table 2, except for the new project.
DISCUSSION:
Table 1 below itemizes the projects to be closed, the funding sources, and the unexpended amounts to be released from these completed projects. Table 2 lists the projects where the funds will be re-apportioned to.
TABLE 1
Project Name
Project No.
Source of
Unexpended Funds
Unexpended Funds
Traffic Operations – Communications Upgrade
58382
Measure R; Prop C; SCAQMD
$160,985
Pomona Transit Bridge Improvements and Beautification
67927
Prop A
$29,833
Alley Improvements - D4 (CDBG) (FY 20-21 to FY 22-23)
67933
Measure M; SB-1/RMRA
$171,617
ADA Path of Travel - Citywide (CDBG) (FY 17-18 to FY 19-20) 68555
CDBG
$103,852
Alley Improvements - Citywide (CDBG) (FY 17-18 to FY 19-20) 68556
CDBG
$16,133
Street Preservation - Local Citywide (FY 17-18)
68558
Gas Tax
$36,591
Street Preservation - Local (FY 20-21)
68562
SB-1/RMRA
$18,532
Local Roadway Safety Plan
68570
All funds expended
$0
Police - Elevator Upgrade
71064
General Fund Carryover Funds
$29,074
Concrete Slab at Phillips Ranch Park
71082
ARP (D5)
$8,800
TABLE 1 (continued)
Police - Main Facility and Fire Station 181 Roof Replacement, Demo, Abatement, and Build-back 73369
Series “BI (AX/AI)” Bond Proceeds
$4,182
ADA Compliance Program - Curb Ramps, Sidewalks and Public Facilities/Structures - CW (PH.III) 81055
Gas Tax
$22,834
TOTAL
$602,433
TABLE 2
Funding Source
Amount
Re-appropriate to:
Measure R
$55,439
Traffic Operations – Communication Upgrade II
428-2590-XXXXX-68581
Prop C
$50,000
Traffic Operations – Communication Upgrade II
428-2590-XXXXX-68581
SCAQMD
$55,546
Traffic Operations – Communication Upgrade II
428-2590-XXXXX-68581
Measure M
$48,343
Street Preservation - Local (FY 22-23)
428-2590-XXXXX-68582
SB-1/RMRA
$141,806
Street Preservation - Local (FY 22-23)
428-2590-XXXXX-68582
General Fund Carryover Funds
$29,074
Police Parking Lot Renovations
428-2590-XXXXX-71083
Series “BI (AX/AI)” Bond Proceeds
$4,182
Police Parking Lot Renovations
428-2590-XXXXX-71083
CDBG
$119,985
ADA Curb Ramps and Path of Travel - Citywide (CDBG) (FY 22-23) 428-2590-XXXXX-67939
TOTAL
$504,375
The availability of these funds is a result of the projects being completed at a cost lower than originally projected or, in the case of the “Traffic Operations – Communication Upgrade” project, transferring the remaining funding from the closed project to the new “Traffic Operations – Communication Upgrade II,” Project No. 428-2590-XXXXX-68581 in the 428 Fund. Itemization of the projects, including Funded Budget, Unexpended Funds, Funding Sources, Project Type, Project Status, and Funding Status, can be found in Exhibit A, Section 1 attached to the Resolution.
Prepared by:
Shandy Dittman
Public Works Fiscal and Project Manager
ATTACHMENT(S):
Attachment No. 1 – Proposed Resolution No. 2023-43
Exhibit “A” to Resolution
Attachment No. 2 – CIP Project Details Sheet - “Traffic Operations – Communications Upgrade II” Amendment of the FY 2022-23 Capital Improvement Program (CIP) Budget