CITY OF POMONA
COUNCIL REPORT
April 3, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Benita DeFrank, Neighborhood Services Director SUBJECT: Adopt a Resolution to Amend the FY 2022-23 Operating Budget by Reducing the San Gabriel Valley Council of Governments Homeless Grant Award and Correct Fund and Project Account Code RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2023-48 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AUTHORIZING THE AMENDMENT OF THE FY 2022-23 OPERATING BUDGET BY REDUCING THE TOTAL OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) HOMELESS GRANT AWARD AND CORRECT FUND AND PROJECT ACCOUNT CODE Authorize the City Manager to execute the memorandum of understanding, contracts and other documentation requested for acceptance and implementation of the grant awards, subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
On August 15, 2022, the City of Pomona accepted the San Gabriel Valley Council of Governments (SGVCOG) award of $200,000 in Measure H funding to supplement existing homeless programs and fill gaps within the existing homeless services system within the cohort cities of Pomona, Claremont, and La Verne. However, upon evaluating the need for a homeless prevention program, the cohort cities agreed upon amending the original scope of work to support a homeless prevention program in partnership with Tri-City Mental Health Authority’s Community Navigator Program rather than utilizing funds to compensate for Community Navigator salaries and benefits. Due to the amendment, the SGVCOG made the decision to decrease the original grant award from $200,000 to $150,000. Therefore, the operating budget and revenue estimates must be reduced, and the initial program and administrative accounts must be amended from Miscellaneous Grants to a Measure H account.
FISCAL IMPACT:
Adoption of Resolution No. 2023-48 (Attachment No. 1) will amend the FY 2022-23 Operating Budget in the Miscellaneous Grant Fund and Measure H Fund as depicted on the table below.
FUNDING SOURCE
PROJECT
REVENUE ACCOUNT
INCREASE/ DECREASE REVENUE ACCT #
EXPENDITURE ACCT #
APPROPRIATIONS TO EXPENDITURES ($)
SGVCOG Miscellaneous Grants
Controllable Contract Services
215-1791-40903-58724
-$190,000
215-1791-52285-58724
-$190,000
Salaries and Benefits
215-1702-40903-58724
-$10,000
215-1702-51012-58724
-$9,000
Computer
Related
Acquisitions
215-1702-52403-58724
-$1,000
SGVCOG Measure H
Controllable Contract Services
139-1791-40903-58773
+$142,500
139-1791-52285-58773
+$142,500
Salaries and Benefits
139-1702-40903-58773
+$7,500
139-1702-51012-58773
+$6,500
Computer
Related
Acquisitions
139-1702-52403-58773
+$1,000
Total
-$50,000
-$50,000
The original amount of $200,000 was appropriated into Fund 215 - Miscellaneous Grants. However, the 215 fund account needs to be reduced to $0 since funds will be re-appropriated to the Fund 139 – SGVCOG Measure H with the amended program and administrative amounts.
DISCUSSION:
The San Gabriel Valley Council of Governments (SGVCOG) was established to unify cities within the San Gabriel Valley region to utilize resources and services to improve the quality of life within the jurisdictions of its member cities and unincorporated areas. For the purposes of expanding homeless services and support in the region, the SGVCOG entered into a contract with the County of Los Angeles to obtain Measure H funding. Measure H generates funds for homeless services throughout the County of Los Angeles and is acquired through a ¼-cent sales tax, which was approved by Los Angeles County voters in 2017. The SGVCOG allocated Measure H funding to support four programs to address homelessness in the San Gabriel Valley which include services to supplement existing homeless programs, outreach and services for hard-to-reach populations, mobile crisis response program, and pilot programs.
The City of Pomona responded to the Request for Proposals (RFP) with the desire to participate in a program with cohort cities, City of Claremont and City of La Verne, which will provide housing navigation, case management, and interim housing to unhoused residents. The SGVCOG Governing Board considered and approved the City’s proposed program – Task One: Community Navigation and Task Two: Hope for Home Interim Housing Program – as a pilot program to combat homelessness. On August 15, 2022, the City accepted the award for a total of $200,000.
Initially, the cohort cities dedicated funding towards Task One to partner with Tri-City Mental Health Authority to hire two dedicated full-time Tri-City Community Navigators to provide a 24-hour response to unhoused individuals and families request for assistance. However, based upon the dire need to assist households residing within the three cities with rental and/or utility arears, the cohort cities decided to amend the scope of work to support a homeless prevention program. Tri-City shared with the cohort cities they had internal funding to hire two additional Community Navigators and agreed to amend the scope of work due to the increase of rental and utility assistance requests. Tri-City Community Navigators will remain responsible for overseeing the Homeless Prevention Program.
Since there was a change in Task One’s scope of work, the SGVCOG reduced the grant award from $200,000 to $150,000. Due to this change, the city must decrease the grant’s budget and revenue estimates for both program and administration. The new total for programs will be $142,500 and $7,500 for administration. In addition, the city originally placed program and administrative funds into fund, 215, miscellaneous grant account with the project code of 58724. This must be corrected in order to place programs and administrative funds into the proper fund and project code. The grant award is funded by Measure H, thus must be allocated to a 139 fund account, with a new project code of 58773.
COUNCIL PRIORITIES & GOALS: This item supports City Council Goal K: – to reduce the unsheltered homeless population by 10% annually and take actions to mitigate the impacts of homelessness on the community.
Prepared by:
_____________________________
Samantha Piedra, MSW
Homeless Programs Coordinator
ATTACHMENT:
Attachment No. 1 – Resolution No. 2023-48
A Resolution to Authorize the Amendment of Homeless Grant Budget
A Resolution to Authorize the Amendment of Homeless Grant Budget