CITY OF POMONA
COUNCIL REPORT
April 17, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FY 2022-23 CIP BUDGET AND AWARD OF CONSTRUCTION CONTRACT AGREEMENT TO HARDY AND HARPER, INC. IN THE AMOUNT OF $2,760,000 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2023-57 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CA AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY RELEASING AND UNAPPROPRIATING $300,000 OF SB-1/RMRA FUNDS FROM “STREET PRESERVATION – LOCAL (FY 21-22),” PROJECT NO. 428-2590-XXXXX-68572, AND APPROPRIATING THIS $300,000 AND AN ADDITIONAL $600,000 OF AVAILABLE SB-1/RMRA FUND BALANCE TO “STREET PRESERVATION – LOCAL (FY 22-23),” PROJECT NO. 428-2590-XXXXX-68582; Award a construction contract agreement to Hardy & Harper, Inc. for “Street Preservation - Local (FY 22-23),” Project No. 428-2590-XXXXX-68582 (All Base Bids and Additive Alternates) in the amount of $2,760,000; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or his designee, to execute the construction contract, as well as all related documents (permits, etc.), subject to approval by the City Attorney.
EXECUTIVE SUMMARY:
Approval of Resolution No. 2023-57 (Attachment No. 1) and award of the construction contract agreement in the amount of $2,760,000 will provide various street improvements as part of “Street Preservation - Local (FY 22-23),” Project No. 428-2590-XXXXX-68582 (Project). Reappropriation of remaining available funding from prior completed local street rehabilitation projects is also recommended to supplement the budget for this Project and allow more additive alternate work to be completed.
FISCAL IMPACT:
Approval of this action will award an SB-1-funded construction contract in the amount of $2,760,000 to Hardy & Harper, Inc. The fiscal impact is summarized in the table below:
Category
Street Preservation – Local (FY 21-22),” Project No. 428-2590-XXXXX-68572 Street Preservation – Local (FY 22-23),” Project No. 428-2590-XXXXX-68582 Beginning Budget
$2,818,599
$2,732,566
(Unappropriation) Appropriation of SB-1/RMRA Funds
($300,000)
$900,000
Revised Budget
$2,518,599
$3,632,566
Expenditures/Encumbrances (as of March 29, 2023)
($2,450,226)
($260,329)
Award Contract to Hardy & Harper, Inc.
N/A
($2,760,000)
Remaining available balance
$68,373
$612,237
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 – Formal Procedure of the City of Pomona’s (City) Purchasing Ordinance, an Invitation for Bids (IFB #2023-04) for construction of “Street Preservation – Local (FY 22-23),” Project No. 428-2590-XXXXX-68582 was posted on the City’s electronic bidding platform, Planet Bids, on February 15, 2023. The bid due date was on March 9, 2023.
PREVIOUS RELATED ACTION:
On June 6, 2022, City Council adopted Resolution 2022-94 adopting the City’s FY 2022-23 Capital Improvement Program budget.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the Project consists of the repair of existing curb ramps, sidewalks, street intersections, and alleys.
DISCUSSION:
On February 15, 2023, Invitation for Bids (IFB) No. 2023-04 for the Project was issued on the City’s electronic bidding platform, Planet Bids. The solicitation notified 669 potential bidders, of which 39 bidders downloaded the IFB, resulting in the City receiving five (5) proposals. The lowest responsive and responsible bid for the total base bids and all additive alternates work in the amount of $2,760,000 was submitted by Hardy & Harper, Inc. This bid is lower than the Engineer’s Estimate for both the base bids and additive alternates, and the Base Bids and Additive Alternates are recommended for award based on available funding.
Bidders
Subtotal
Base Bids
“A” & “B”
Subtotal
Additive Alternates
“1” & “2”
Total Base Bids and
Additive Alternates
1 Hardy & Harper
$1,920,000
$840,000
$2,760,000
2 R.J. Noble Company
$1,944,446
$873,982
$2,818,428
3 All American Asphalt
$1,878,539
$976,569
$2,855,108
4 3Sixty Innovation, Inc.
$2,587,186
$1,322,863
$3,910,050
5 I E General Engineering, Inc.
$2,847,295
$1,468,460
$4,315,755
Engineer’s Estimate
$1,999,980
$1,117,790
$3,117,770
The scope of work for this agreement will, as funds allow, but is not limited to, provide and construct removal and replacement of existing pavement and base material, limited removal and replacement of existing PCC improvements (i.e. concrete curb, gutter, sidewalk, ramps, etc.), and replacement of existing signing and striping. Please see Attachment No. 2 for maps of the planned street improvements. This work is expected to be completed by May 2024.
COUNCIL PRIORITIES & GOALS:
This item supports the following 21-22 City Council Priorities and Goals: Goal P: Improve condition of streets, alleys, and associated sidewalks.
Prepared by:
Stephanie Carbajal
Program Assistant, Public Works
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2023-57
Attachment No. 2 – Location Maps
Amend the FY 22-23 CIP Budget and Award Construction Contract to Hardy & Harper, Inc. for “Street Preservation – Local (FY 22-23),” Project No. 428-2590-XXXXX-68582