CITY OF POMONA
COUNCIL REPORT
May 1, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FY 2022-23 CIP BUDGET AND AWARD CONSTRUCTION CONTRACT TO ROADWAY ENGINEERING AND CONSTRUCTION CORPORATION IN THE AMOUNT OF $1,424,612 FOR THE “EMERGENCY SHELTER ANNEX / WATER UTILITY ACCESS,” PROJECT NO. 428-2590-XXXXX-71053 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve the following Resolution:
RESOLUTION NO. 2023-67 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CA AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY RELEASING AND UNAPPROPRIATING $499,208 OF SERIES “BI (AD LOW MOD)” BOND PROCEEDS AND $39,407 OF LOW-MODERATE INCOME HOUSING FUNDS FROM “YEAR-ROUND EMERGENCY SHELTER,” PROJECT NO. 428-2590-XXXXX-71044 AND APPROPRIATING THESE FUNDS TO “EMERGENCY SHELTER ANNEX / WATER UTILITY ACCESS,” PROJECT NO. 428-2590-XXXXX-71053; Award a construction contract to Roadway Engineering and Construction Corporation for the construction of a parking area as part of the “Emergency Shelter Annex / Water Utility Access,” Project No. 428-2590-XXXXX-71053, in the amount of $1,424,612; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15311(c), in that the project consists of the creation of a small parking lot and accessory structures. This project is also categorically excluded pursuant to CFR 58.35(a) of Title 24 Part 58, subject to Section 58.5; and
4. Authorize the City Manager, or his designee, to execute the contract, and related documents, subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
Approval of Resolution No. 2023-67 (Attachment No. 1) will reappropriate funding from “Year-Round Emergency Shelter,” Project No. 428-2590-XXXXX-71044 to sufficiently fund “Emergency Shelter Annex/Water Utility Access,” Project No. 428-2590-XXXXX-71053. Approval of the recommended actions will also award a construction contract in the amount of $1,424,612, to Roadway Engineering and Construction Corporation to construct a parking area for the year-round emergency shelter, Hope for Home.
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $1,424,612 to Roadway Engineering and Construction Corporation. The fiscal impact is summarized in the table below:
Category
Emergency Shelter Annex / Water Utility Access, Project No. 428-2590-XXXXX-71053 Year-Round Emergency Shelter, Project No. 428-2590-XXXXX-71044 Beginning Budget
$2,194,378
$12,957,862
Appropriation (Unappropriation) of Series “BI (AD Low Mod)” Bond Proceeds $499,208
($499,208)
Appropriation (Unappropriation) of Low-Moderate Income Housing Funds $39,407
($39,407)
Revised Budget
$2,732,993
$12,419,247
Expenditures/Encumbrances (as of April 19, 2023)
($1,212,503)
($12,408,953)
Award Contract to Roadway Engineering and Construction Corp. $1,424,612
-
Remaining available balance
$95,878
$10,294
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 – Formal Procedure of the City of Pomona’s (City) Purchasing Ordinance, an Invitation for Bids (IFB #2023-01) for as-needed construction services for “Emergency Shelter Annex / Water Utility Access,” Project No. 428-2590-XXXXX-71053 (Project) was posted on the City’s electronic bidding platform, Planet Bids, on February 13, 2023. Bids were opened on March 7, 2023.
PREVIOUS RELATED ACTION:
On June 6, 2022, City Council adopted Resolution No. 2022-94 adopting the City’s FY 2022-23 Capital Improvement Program Budget which included “Year-Round Emergency Shelter,” Project No. 428-2590-XXXXX-71044 and “Emergency Shelter Annex / Water Utility Access,” Project No. 428-2590-XXXXX-71053.
On March 20, 2023, City Council appropriated $800,000 of General Fund reserves to “Emergency Shelter Annex / Water Utility Access,” Project No. 428-2590-XXXXX-71053.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15311(c), in that the project consists of the creation of a small parking lot and accessory structures. This Project is also categorically excluded pursuant to CFR 58.35(a) of Title 24 Part 58, subject to Section 58.5.
DISCUSSION:
On February 13, 2023, Invitation for Bids (IFB) No. 2023-01 for the Project was issued on the City’s electronic bidding platform, Planet Bids. The solicitation notified 669 potential bidders, of which 52 bidders downloaded the IFB, resulting in the City receiving two (2) proposals. After review of the proposals, it is deemed that the lowest responsive and responsible bid for the total base bids work, in the amount of $1,424,612, was submitted by Roadway Engineering and Construction Corporation. All received bids are presented in the table below:
Bidders
Bid
1 Roadway Engineering and Construction Corporation
$1,424,612
2 Parsam Construction, Inc.
$2,150,000
Approval of this award will authorize Roadway Engineering and Construction Corporation to provide and install construction improvements for the Emergency Shelter Parking Lot, per the plans and specifications as provided in the IFB No. 2023-01 bid package.
The City acquired the property at 1390 E. Mission Blvd. immediately adjacent to the Hope for Home site. This property will be developed as the parking area for the Hope for Home staff. This area will also provide the City’s Water Resources Department with an additional 18,700 square feet of additional land which is needed to properly maintain, protect, and replace critical infrastructure which is located adjacent to the property.
Prepared by:
Stephanie Carbajal
Program Assistant, Public Works
ATTACHMENTS:
Attachment No.1 – Resolution 2023-67
Amend the FY 2022-23 CIP Budget and Award Contract to Roadway Engineering and Construction Corp. for “Emergency Shelter Annex / Water Utility Access,” Project No. 428-2590-XXXXX-71053