CITY OF POMONA
COUNCIL REPORT
August 21, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FY 2023-24 CIP BUDGET BY APPROPRIATING $25,000 OF GENERAL FUND RESERVES TO “PARKS AND FACILITIES MASTER PLAN,” PROJECT NO. 428-2590-XXXXX-71072 RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2023-135 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $25,000 OF GENERAL FUND RESERVES TO “PARKS AND FACILITIES MASTER PLAN,” PROJECT NO. 428-2590-XXXXX-71072 EXECUTIVE SUMMARY:
Approval of the attached Resolution (Attachment No. 1) will appropriate $25,000 of General Fund reserves to “Parks and Facilities Master Plan,” Project No. 428-2590-XXXXX-71072 to pay for additional services outside of the contract scope, but necessary to complete the preparation of the Parks and Facilities Master Plan.
FISCAL IMPACT:
Approval of this action will result in $25,000 of General Fund reserves being appropriated to “Parks and Facilities Master Plan,” Project No. 428-2590-XXXXX-71072. The fiscal impact is summarized in the table below:
Category
“Parks and Facilities Master Plan,”
Project No. 428-2590-XXXXX-71072
Current Budget
$260,000
Appropriation of General Fund Reserves
$25,000
Revised Budget
$285,000
Expenses and Encumbrances (as of August 9, 2023)
($255,851)
Budget balance remaining
$29,149
PREVIOUS RELATED ACTION:
On December 16, 2019, City Council received and filed the Parks and Recreation Commission’s list of recommended Measure A project priorities and directed Staff to proceed with a request for proposals (RFP) to prepare a Parks and Facilities Master Plan.
On May 17, 2021, City Council adopted Resolution No. 2021-52 appropriating $250,000 of Los Angeles Regional Parks and Open Space District Measure A funds to “Parks and Facilities Master Plan,” Project No. 428-2590-XXXXX-71072.
On June 6, 2022, City Council adopted the 2022-23 Capital Improvement Program budget, which included an additional $10,000 of General Fund balance added to “Parks and Facilities Master Plan.” DISCUSSION:
Approval of Resolution No. 2023-135 will appropriate $25,000 of General Fund reserves to allow for an additional community workshop for up to 50 participants, additional report modifications based on the outcome of this workshop, additional meetings between the Consultant (RJM) preparing the Master Plan and City Staff, and presentation of the final draft report to the Parks and Recreation Commission.
The original scope of work included an extensive and comprehensive outreach plan that included meetings with various stakeholders, meetings with community-based organizations, online surveys in both English and Spanish, phone surveys in both English and Spanish, and virtual and in-person community workshops with translation services. During the virtual and in-person community workshops, residents of the City were provided an opportunity to listen to a presentation and provide input and recommendations through various surveys. At the time the proposal was submitted on November 2, 2020 and awarded on May 17, 2021, the City was still dealing with the ramifications of the Coronavirus pandemic. As a result, outreach for the plan emphasized more remote methods rather than in-person methods. However, the City did hold two in-person meetings, but found that the virtual meetings were far more successfully attended.
As development of the Parks and Facilities Master Plan was being finalized, it was determined that another opportunity should be provided to community-based groups to provide additional input and recommendations to the Master Plan. Once the Master Plan is updated with this additional input, it was agreed that one more additional community workshop should be provided, and another presentation should be made to the Parks and Recreation Commission before providing a final presentation to the City Council. These actions are additional services not contemplated in the original scope of work.
Prepared by:
Shandy Dittman
Public Works Fiscal and Project Manager
ATTACHMENT:
Attachment No. 1 - Resolution No. 2023-135
Amend FY 2023-24 CIP Budget by Appropriating $25,000 of General Fund Reserves to “Parks and Facilities Master Plan”