2 1 1 0 E n t e r p r i s e S t r e e t | E s c o n d i d o, C A | 9 2 0 2 9
SMARTCOVER REMOTE SEWER
MONITORING QUOTE
CITY OF POMONA
PREPARED FOR
Romell Eutsey
PREPARED BY
Eric Van Cleave
Southern California Regional Manager
September 5, 2023
Prices listed are valid for 90-days from this proposal date.
Attachment No.2
1 PRICING SUMMARY – 25 NEW UNITS – YEAR 1 – ASSUMING PO IS PLACED NOVEMBER 2023
Part Number Description Unit Qty Unit Price Total
SC-Q-SB-15
SubSonic® System Components
• E-Box System Control with onboard computer,
modem, digital radio; fully potted and IP-68 rated.
• Distance Sensing Module (DSM) with 0” to 79” sensor
range, with 15’ or 25’ cable and dual sensor.
• PowerPack™- lithium thionyl chloride battery with high power density.
• E-Square™ antenna, including antenna and installation kit.
Mounting bracket kit- three-part amounting bracket set made of heavy gauge, hard-anodized aluminum; includes all
mounting hardware.
25 $4,173 $104,325
System Parts
Warranty
ONE (1) Year, System Parts-Only Warranty
• Limited Parts-Only Warranty on all SmartCover®
System™ hardware.
• See Warranty Statement for complete details
25 Included
Included
PowerPack™
Warranty
TWO (2) Year, PowerPack Warranty
• Limited Parts-Only Warranty on the PowerPack™ 25 Included Included
ASM-SC1
Active Site Management (ASM), One-Year:
Comprehensive support services including:
• Software subscription with unlimited number of users
accessed with secure user name and password
• Complete maintenance of all cloud based software
• Regular feature updates and upgrades including
SmartTrend™.
• Hosting of data storage – unlimited data storage
• Iridium Satellite connectivity service with bi-directional communication.
• Advisories, Maintenance Alerts and Alarms issued to
customer defined personnel via email and/or text
message
• Ongoing technical support via phone or online.
25 $405
$10,125
Labor Warranty Labor Warranty – 1 Year
25 $572
$14,300
Installation
Labor Installation will be completed by SmartCover Technician. 25 $500 $12,500 Tax
Tax Is Subject To Change – 10.25%
1 $ $10,693.31
Shipping Shipping and Handling 1 N/A $1,000
TOTAL
All items above $152,943.31
2 PRICING SUMMARY – 40 UNITS - RENEWALS – YEAR 2 – DUE
7/1/2024 (EXPIRES 6/30/2025)
Part Number Description Unit Qty Unit Price Total
PW-5C1R ONE (1) Year, PowerPack Warranty 15 $228 $3,420 EW-SC1R ONE (1) Year, System Parts-Only Warranty 15 $459 $6,885 ASM-SC1R Active Site Management (ASM), One-Year: 15 $405 $6,075 Labor Warranty Labor Warranty – 1 Year
15 $572
$8,580
PW-5C1R 7 Months - PowerPack Warranty 25 Included Included EW-SC1R 7 Months- System Parts-Only Warranty 25 $268 $6,700 ASM-SC1R 7 Months - Active Site Management (ASM) 25 $237 $5,925 Labor Warranty 7 Months - Labor Warranty
25 $334
$8,350
ADMF
5% Increase (Annual Price Adjustments)
1 $2,295 $2,295
TOTAL
All items above $48,230
3 PRICING SUMMARY – 40 UNITS - RENEWALS – YEAR 3 – DUE
7/1/2025 (EXPIRES 6/30/2026)
TOTAL - $271,134.31
Part Number Description Unit Qty Unit Price Total
PW-5C1R ONE (1) Year, PowerPack Warranty 15 $228 $3,420 EW-SC1R ONE (1) Year, System Parts-Only Warranty 40 $459 $18,360 ASM-SC1R Active Site Management (ASM), One-Year: 40 $405 $16,200 Labor Warranty Labor Warranty – 1 Year
40 $572
$22,880
PW-5C1R 7 Months - PowerPack Warranty 25 $133 $3,325
ADMF
5% Increase (Annual Price Adjustments)
1 $5,776 $5,776
TOTAL
All items above $69,961
4 DELIVERY
• Standard: (4-6) weeks upon receipt of a Purchase Order and with receipt of complete engineering and site information from the customer as requested.
• All customers will be notified of the shipment date upon Order Acknowledgement.
• Actual availability may vary depending on total demand. • The “standard (4-6) weeks” is not a guarantee but a good faith estimate.
It is strongly recommended that an order be placed as early as possible.
Reasonable efforts will be made to provide earlier delivery if requested.
TERMS AND CONDITIONS
• Payment: Net 30 days.
• Cancellations: for all orders of less than $10,000, cancellation is accepted prior to shipment. For orders equal to or greater than $10,000, a 15% restocking charge is applied for cancellation.
• Returns: Are accepted with a valid Return Material Authorization (RMA) number only. Contact Customer Service for an RMA number. • All paid Warranties and Active Site Management (ASM) services begin at the day of shipment.
5 ADDITIONAL TERMS & CONDITIONS, LIMITED WARRANTY
Mutual Hold Harmless
SmartCover agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Customer from any and all claims that may arise, or damages that may result, to SmartCover or SmartCover staff to the extent caused by SmartCover’s negligence during the performance of this contract.
Customer agrees, to the fullest extent permitted by law, to indemnify and hold harmless SmartCover, its officers, directors, employees and subcontractors (collectively, SmartCover) from any and all claims that may arise, to the extent caused by the Customer's negligent acts in connection with the installation, operation, or use of the SmartCover, and the acts of its contractors, subcontractors or consultants or anyone for whom the Customer is legally liable. Neither SmartCover nor the Customer shall be obligated to indemnify the other party in any manner whatsoever for the other party’s negligence.
Loss of Communications
Customer acknowledges that SmartCover is not responsible for the loss of wireless communication or internet communications or any communications used in the operation of this system.
Advisory Only
SmartCover is an advisory service only. As such, SmartCover and its founders, owners, or staff are not responsible for any damage of any kind or from any cause whatsoever that may result from, in relation to, in connection with, due to, or as a result of the installation or operation of the system, including without limitation, equipment failure, or any consequential damages caused by, or resulting from, the use or installation of the SmartCover system.
Limited Warranty
The equipment components of the SmartCover are warranted free from material defects of material and workmanship for a period of one year from the date of installation. Unless otherwise stated, the SmartCover warranty herein is a parts-only warranty. Should the Customer discover any condition that might invoke a warranty claim, they are to expeditiously and without delay notify the SmartCover Technical Services group. Upon notification, SmartCover will assess and instruct the user on follow-on actions. Should a component fail as a result of a defect in material or workmanship, SmartCover will replace the component or repair it at the SmartCover location. For all valid warranty claims, as determined by SmartCover reasonable freight charges to and from Customer shall be paid by SmartCover. In all cases, SmartCover shall determine the shipping method and/or carrier unless otherwise agreed to in writing by
6 Customer and SmartCover. Upon approval of a warranty failure by SmartCover, SmartCover will either repair or replace the defective component at SmartCover sole discretion.
The foregoing warranty is exclusive. Repair or replacement in the manner provided above shall be the sole and exclusive remedy for breach of warranty and shall constitute fulfillment of all liabilities of SmartCover with respect to the quality and performance of the products. This warranty does not cover damage or repairs or replacements by any cause beyond the control of SmartCover, including acts of nature, improper use, lack of proper maintenance, vandalism, or unauthorized repair. SmartCover shall not be liable for any actual, exemplary, indirect or consequential damages, including damages for loss of goodwill or profits and/or losses, that stem from a failure or malfunction of the SmartCover system.
SmartCover does not provide traffic control. Customer must provide traffic control for installation and servicing of all units.
In no event shall SmartCover’s liability, whether in contract or in tort (including negligence and strict liability), exceed the price of the Product from which such liability arises.
Rights to Use
The SmartCover® family of products and all resulting data produced by them are proprietary and protected by a suite of intellectual property assets including but not limited to patents, trademarks and copyrights. The right to use these products and data is limited to the purchaser only. Any disclosure, use or other unauthorized disposition of any SmartCover® product or proprietary data outside the purchaser’s organization, including third-party consultants, is prohibited.
7 PURCHASE ACCEPTANCE
Signatures
SmartCover City of Pomona
_________________ _
Signature
Eric Van Cleave
Printed Name
Southern California Regional
Manager
Title
September 5, 2023
Date
Signature
Printed Name
Title
Date