CITY OF POMONA
COUNCIL REPORT
October 2, 2023
To: Honorable Mayor and Members of the City Council
From: Chris Diggs, Water Resources Director
Submitted By: Ashleigh Guzman, Program Assistant
SUBJECT: AWARD OF BID TO ALL AMERICAN ASPHALT FOR THE PURCHASE OF ASPHALT CONCRETE MATERIAL AT THE PRICES BID RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Award a bid to All American Asphalt for a three-year term, for the purchase of asphalt concrete material at the per unit prices bid; and, Authorize the City Manager, or designee, to execute subsequent changes or amendments thereto, on behalf of the City.
EXECUTIVE SUMMARY:
The recommended action will award a three-year term agreement to All American Asphalt for the purchase of asphalt concrete material, delivered on an as needed basis. This material is used for backfilling and temporarily paving water utility repair excavations throughout the City’s water system.
FISCAL IMPACT:
Funding is available within the Water Resources Department (WRD) FY 2023-24 Water Operating adopted budget (571-8124-52530-00000). WRD anticipates $60,000 in expenditures for the remainder of FY 2023-24. Funding for future years will be included in each respective annual budget requests.
DISCUSSION:
WRD is responsible for the repair and installation of the City’s water infrastructure. To perform this work, WRD purchases base and sand for backfilling open excavations, and asphalt for temporarily paving until the street can be permanently paved.
In accordance with Section 2-993.1 (4) of the City’s Purchasing Ordinance, a public notice inviting bids was posted on PlanetBids on August 23,2023; IFB # 2023-1021 where 157 prospective vendors were notified, 12 downloaded the bid and one bid was received. All American Asphalt was the only bidder.
All American Asphalt manufactures and sell the same materials that they use on street repairs/rehabilitations that they work on. All American Asphalt is a reputable company that the City has worked with in the past, they have completed many asphalt street repairs/rehabilitations within the City with quality materials and workmanship.
Prepared by:
Danny Aceves
Water Distribution Supervisor
Award of Bid – American Asphalt