CITY OF POMONA
COUNCIL REPORT
October 2, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: ADOPT A RESOLUTION TO AMEND THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $250,000 OF GENERAL FUND RESERVES TO “TRAFFIC SIGNAL MODIFICATION PROJECT – TOWNE AVENUE AND BONITA AVENUE,” PROJECT NO. 428-2590-XXXXX-68580 AND AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $616,832 TO CALIFORNIA PROFESSIONAL ENGINEERING, INC.
RECOMMENDATION: It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2023-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $250,000 OF GENERAL FUND RESERVES TO “TRAFFIC SIGNAL MODIFICATION PROJECT – TOWNE AVENUE AND BONITA AVENUE,” PROJECT NO. 428-2590-XXXXX-68580; Award a construction contract to California Professional Engineering, Inc. for “Traffic Signal Modification Project – Towne Avenue and Bonita Avenue,” Project No. 428-2590-XXXXX-68580, in the amount of $616,832; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager to execute the construction contract and any subsequent change orders on behalf of the City.
EXECUTIVE SUMMARY:
Approval of Resolution No. 2023-158 (Attachment No. 1) will amend “Traffic Signal Modification Project – Towne Avenue and Bonita Avenue,” Project No. 428-2590-XXXXX-68580 (Project) with the appropriation of $250,000 of General Fund Reserves. This action will also result in awarding a construction contract to California Professional Engineering, Inc. in the amount of $616,832, to construct the traffic signal modifications at Towne Avenue and Bonita Avenue.
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $616,832 to California Professional Engineering, Inc. for the Project. The following table details the fiscal impacts associated with the recommended action:
“Traffic Signal Modification Project – Towne Avenue and Bonita Avenue” Project No. 428-2590-XXXXX-68580
Current Budget
$550,000
Appropriation of General Funds
$250,000
Revised Budget
$800,000
Encumbrances / Expenses as of Sep. 20, 2023
($45,767)
Award of Contract to California Professional Engineering, Inc. ($616,832)
Funds Available for Contingency, Staff Time, and Other Misc. Costs $137,401
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 – Formal Procedure of the City’s Purchasing Ordinance, a Notice Inviting Sealed Bids (NISB) for the construction of “Traffic Signal Modification Project – Bonita Avenue at Towne Avenue CIP No. 428-68580” was posted on the City’s bidding platform, Planet Bids on June 29, 2023. Bids were due on July 26, 2023.
PREVIOUS RELATED ACTION:
On March 23, 2023, the City Council adopted Resolution No. 2023-40 amending the FY 2022-23 Capital Improvement Program (CIP) Budget by appropriating $500,000 of General Fund Reserves to “Traffic Signal Modification Project – Towne Avenue and Bonita Avenue,” Project No. 428-2590-XXXXX-68580.
On June 5, 2023, the City Council adopted Resolution No. 2023-98 approving the FY 2023-24 to FY 2027-28 five-year CIP and adopting the CIP Budget for FY 2023-24, which included the Project.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c), in that the projects consist of the operation, repair, and maintenance of existing streets.
DISCUSSION:
The Project will modify and enhance the traffic signals at Towne Avenue and Bonita Avenue. The improvements include adding left-turn arrows for all directions, LED countdown pedestrian displays, new controller upgrades, underground conduit upgrades, battery backup systems, and LED lighting retrofits.
Per the requirements of Pomona City Code Section 2-1003(1) (c), a Notice Inviting Sealed Bids was posted on Planet Bids on June 29, 2023. In addition, a notice was posted on the City Notice Board at City Hall and 487 potential proposers were notified via Planet Bids. This resulted in 43 potential bidders downloading the RFP and the City receiving seven (7) bids. The results of the bid opening are listed in the following table:
Bidders
Total Bid Amount
1 California Professional Engineering, Inc.
$ 616,832
2 DBX, Inc.
$ 643,874
3 Crosstown Electrical & Data, Inc.
$ 665,986
4 Elecnor Belco Electric, Inc.
$ 668,596
5 International Line Builders, Inc.
$ 698,963
6 Select Electric, Inc.
$ 872,656
7 Pub Construction, Inc.
$ 1,060,500
Engineer's Estimate
$ 499,906
The lowest responsive and responsible bid recommended for award in the amount of $616,832 was submitted by California Professional Engineering, Inc. Due to rising costs of construction and materials, no bidders came within 10% of the Engineer’s Estimate. Staff recommends the City Council award the construction contract to California Professional Engineering, Inc. based on available funding.
Prepared by:
Ron Chan, P.E.
Principal Traffic Engineer
ATTACHMENT:
Attachment No. 1 – Resolution No. 2023-158
Amend FY2023-24 CIP Budget and Award Construction Contract to California Professional Engineering, Inc.