CITY OF POMONA
COUNCIL REPORT
October 2, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE THE PURCHASE OF FIVE (5) 2024 FORD MAVERICK TRUCKS FOR PARKING ENFORCEMENT RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve the purchase of five (5) replacement Parking Enforcement vehicles from National Auto Fleet Group, utilizing Sourcewell Contract #091521-NAF for a total amount of $206,861.
EXECUTIVE SUMMARY:
Authorize the purchase five (5) new/replacement Parking Enforcement Vehicles for the Police Department from National Auto Fleet group of Watsonville, CA utilizing Sourcewell Cooperative Contract #091521-NAF.
FISCAL IMPACT:
The cost to purchase five (5) 2024 Ford Maverick Trucks totals $206,861. Funds are available in the FY 2023-24 Police Department Traffic Offender Fund Budget (219-2090-66182-00000) – Automobiles & Trucks.
DISCUSSION:
The recommended action will authorize the purchase of five (5) 2024 Ford Maverick trucks for Parking Enforcement by utilizing a Sourcewell Cooperative Contract # 091521-NAF with National Auto Fleet Group. Sourcewell is a Joint Powers Association for public agencies with legal authority to serve as a contracting agency for municipalities. Purchasing has reviewed the procurement process conducted by Sourcewell and determined that the process meets the City of Pomona’s requirement for utilizing cooperative agreements. City Code Sec. 2-997- Cooperative Purchasing, authorizes the Procurement Officer to recommend a cooperative or “piggyback” purchase on an awarded contract for services or equipment, entered into by other governmental agencies.
The City adopted a revised Vehicle Replacement Policy and Procedure on April 4, 2016, establishing the criteria to justify the purchase of replacement vehicles. Currently, there are five (5) vehicles used by the Police Department Parking Enforcement that meet the criteria for vehicle replacement:
The vehicles have reached the end of their useful life, which is eight (8) years; or
2. Vehicle mileage reaches and/or exceeds 100,000 miles; or
3. When vehicle maintenance costs become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
The following table contains the proposed replacement vehicle information:
Fleet Unit No.
Vehicle Type
Criteria for Replacement
20-717 / Parking #R7
2011 Ford Crown Victoria
This vehicle has reached the end of its useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20-712 / Parking #R8
2011 Ford Crown Victoria
This vehicle has reached the end of its useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20-716 / Parking #R9
2011 Ford Crown Victoria
This vehicle has reached the end of its useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20-552 / Parking #R10
2002 Ford Crown Victoria
This vehicle has reached the end of its useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 21-021 / Parking (Unassigned and already disposed, but never replaced) 2004 Ford Ranger
This vehicle has reached the end of its useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
The vehicles scheduled for replacement meet the City’s adopted Vehicle Replacement Policy. Approval of replacing these vehicles will aid the Police Department in responding efficiently and effectively to the community. This purchase will include the retrofit of all (5) five vehicles purchased to meet Police Department retrofit standards.
COUNCIL PRIORITIES & GOALS: This item supports the 2021-2022 City Council Priority 1: Fiscal and Operational Responsibility – Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
_________________
Robert Scheppmann
Sergeant
Approve the Purchase of five (5) 2024 Ford Maverick Parking Enforcement Vehicles