CITY OF POMONA
COUNCIL REPORT
November 6, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: A RESOLUTION AMENDING THE CIP BUDGET FOR THE “WATER RESOURCES BUILDING” PROJECT AND, APPROVE PAYMENT TO H2 ENVIRONMENTAL CONSULTING SERVICES, INC. FOR SERVICES RENDERED RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2023-199 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA AMENDING THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $700,000 OF WATER FUND RESERVES TO “WATER RESOURCES BUILDING” PROJECT NO. 575-8125-XXXXX-93135 Approve payment in the amount of $65,550 to H2 Environmental Consulting Services, Inc. (H2) for professional services for services rendered.
EXECUTIVE SUMMARY:
The recommended actions will add $700,000 to the “Water Resources Building,” CIP project to complete the project and improvements to the surrounding area. Additionally, City Council approval is requested to facilitate payment to H2 for completion of the final South Coast Air Quality Management District (AQMD) site cleanup reporting requirements.
FISCAL IMPACT:
The total fiscal impact includes the appropriation of $700,000 to the “Water Resources Building,” Project No. 575-8125-XXXXX-93135 and payment of $65,550 to H2. Funds for the appropriation are available in the Water Fund reserve. The appropriation will leave the “Water Resources Building”, Project No. 575-8125-XXXXX-93135 fully funded in the adopted Fiscal Year 2023-24 CIP. Table 1, on the following page, summarizes the proposed fiscal impact:
Table 1: Proposed Fiscal Impact Summary
Category
“Water Resources Building”
Project No. 575-8125-XXXXX-93135
Initial Budget
$39,138,183
Appropriation of Water Fund Reserves
$700,000
Revised Budget
$39,838,183
Expenditures/Encumbrances (as of October 11, 2023) ($38,332,553)
Payment to H2
($65,550)
Balance available for construction mgmt., contingencies, inspection costs, and other expenses $1,440,080
PREVIOUS RELATED ACTION:
On September 18, 2017, the City Council approved a settlement agreement with Southern California Gas Company and Southern California Edison for the clean-up of lamp black at the City’s WRD administrative and operations yard, and adopted Resolution No. 2017-18. On June 3, 2019, City Council was presented with the disposition of the City Stable. At that meeting, City Council requested staff look at alternatives to restore and preserve the City Stable building. On July 15, 2019, City Council requested staff include the Stable in the WRD’s proposed office building. April 6, 2020, City Council approved an agreement to complete an environmental analysis to include the Stable building in the WRD’s office building. On August 21, 2022, City Council awarded a design-build contract to Kemp Brothers for the construction of the Water Yard Building project. On October 17, 2022, City Council approved an amendment with Dudek for the design of a soil vapor barrier and the associated plans of the Water Resources Building project.
DISCUSSION:
On July 15, 2019, City Council requested a new City Stable building be incorporated in to the new WRD building complex. To facilitate this staff performed several structural, environmental, and architectural analyses of the original Stable. Based on these efforts, staff both incorporated a new Stable into the design and determined the existing Stable would require significant environmental monitoring and special dismantling techniques, as the materials used to construct the Stable originally are now considered hazardous. The additional funds requested are related to the cost of completing the teardown and disposal. To complete the WRD Building project, staff is recommending the appropriation of $700,000 of Water Fund reserves.
In conjunction with the City Stable dismantling, H2 was hired to complete the AQMD air quality permit requirements. To achieve compliance, a California Certified Site Surveillance Technician was to perform daily air monitoring during the asbestos-related activities. The original agreement with H2 was for $19,565 and included monitoring for asbestos during the cleanup of the debris removal. However, as the process progressed, AQMD requested an additional site protective barrier to be applied in the field which increased the cost $65,550 from the original amount to a total of $85,065. At this juncture, staff is seeking approval to pay for the additional unanticipated work. City Code 2-1002 requires Council approval when change orders for a project exceed 25 percent of the original award. Because the cost of monitoring inflated the cost of the project Council action is now needed to provide final payment to the vendor.
Prepared by:
____________________________
Nichole Horton
ATTACHMENT:
Attachment No. 1 – Resolution No. 2023-199
Amend FY 2023-24 CIP Budget for the Water Resources Building