CITY OF POMONA
COUNCIL REPORT
December 4, 2023
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF PROFESSIONAL CONSULTANT SERVICES AGREEMENT TO RKA CONSULTING GROUP FOR “GAREY AVENUE REHABILITATION – ALISO STREET TO MONTEREY AVENUE,” PROJECT NO. 428-2590-XXXXX-68573 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a Professional Consultant Services Agreement (Attachment No. 1) to RKA Consulting Group for Design and Construction Management Services in the amount of $1,747,230 for “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573, and Authorize the City Manager, or designee, to execute the Agreement on behalf of the City and any subsequent documents or amendments, subject to approval by the City Attorney.
EXECUTIVE SUMMARY:
The award of a Professional Consultant Services Agreement to RKA Consulting Group (RKA) will provide for design and construction management services for the Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue Project.
FISCAL IMPACT:
The FY 2023-24 budget impacts are summarized in the table below:
Project / Funding
“Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573 Current Budget
$7,686,710
Award of RKA Consulting Group Agreement
($1,747,230)
Encumbrances/Expenses (as of 11/15/2023)
($11,973)
Remaining Available Budget
$5,927,507
PREVIOUS RELATED ACTION:
On December 6, 2021, the City Council approved Resolution No. 2021-154, an amendment to the FY 2021-22 Capital Improvement Program (CIP) Budget creating three (3) new CIP projects, including “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573 and appropriating $1,600,000 of American Rescue Plan (ARP) Funds to the Project.
On February 28, 2022, the City Council approved Resolution No. 2022-34, approving and accepting a Corridors Specific Plan in-lieu fee payment of $286,710 from Greystar for certain public improvements along a portion of Garey Avenue, ultimately increasing the Project budget.
On May 16, 2022, the City Council approved an update to the ARP expenditure spending plan.
On June 6, 2022, the City Council approved Resolution No. 2022-94 approving the FY 2022-23 to FY 2026-27 CIP, adopting the CIP Budget for FY 2022-23, and appropriating $4,800,000 to the Project.
DISCUSSION:
The Project will construct landscaped medians, provide pavement rehabilitation, and sidewalk/corner ramp improvements for enhanced walkability on Garey Avenue from Aliso Street to Monterey Avenue. It is the City’s intention to build stronger neighborhoods and communities through beautification, and increased access to community amenities and improved pedestrian routes.
A Request for Proposals (RFP# 2023-38) for design and construction management services was posted to PlanetBids on August 10, 2023. Nine (9) vendors were notified with five (5) prospective bidders, and two (2) complete bids were received. RKA has been selected as the most responsive and responsible bidder.
It is estimated that the design and preparation of construction plans will be completed by October 2024.
COUNCIL PRIORITIES & GOALS:
This item supports the 2021-22 City Council Priority 4: Goal P: Improve conditions of streets, alleys, and associated sidewalks.
Prepared by:
Stephanie Carbajal
Program Assistant
ATTACHMENT:
Attachment No. 1 - Professional Consultant Services Agreement with RKA Award of Professional Consultant Services for “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573