CITY OF POMONA
COUNCIL REPORT
January 8, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, Acting City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO GARCON CONSTRUCTION, INC. IN THE AMOUNT OF $1,258,358 FOR “ADA CURB RAMPS AND PATH OF TRAVEL – CITYWIDE (CDBG) (FY 22-23),” PROJECT NO. 428-2590-XXXXX-67939 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to Garcon Construction, Inc. for “ADA Curb Ramps and Path of Travel - Citywide (CDBG) (FY 22-23),” Project No. 4285-2590-XXXXX-67939, to include all Base Bid and Additive Alternate Nos. 1 and 2 in the amount of $1,258,358; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager or designee, to execute the construction contract/agreement and related documents (permits, etc.) on behalf of the City, subject to review by the City Attorney.
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in the award of a construction contract to Garcon Construction, Inc., in the amount of $1,258,358 to provide continuous path of travel access improvements per the requirements of the Americans with Disabilities Act (ADA) for “ADA Curb Ramps and Path of Travel - Citywide (CDBG) (FY 22-23),” Project No. 428-2590-XXXXX-67939 (Project).
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $1,258,358. The following table details the fiscal impacts associated with the recommended actions:
Category
“ADA Curb Ramps and Path of Travel- Citywide (CDBG) (FY 22-23),” 428-2590-XXXXX-67939 Beginning Budget
$1,436,555.00
Expenditures/Encumbrances (as of 12/20/23)
($34,643.00)
Construction Contract Award
($1,258,357.78)
Available Budget Remaining
$143,554.22
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, an Invitation for Bids (IFB) for construction of the Project was posted on the City’s electronic bidding platform, Planet Bids, on October 17, 2023. Seven bids were received; bids were opened on November 14, 2023. Advertisement for the IFB was published in the Inland Valley Daily Bulletin on October 27, 2023 and October 30, 2023.
PREVIOUS RELATED ACTION:
On June 5, 2023, the City Council adopted Resolution No. 2023-98 to approve the FY 2023-24 CIP Budget.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) in that the Project consists of the repair of existing curb ramps, sidewalks, street intersections, and alleys.
DISCUSSION:
The Project will provide for ADA curb ramps and path of travel improvements per the requirements of the Americans with Disabilities Act (ADA). Locations of the proposed improvements have been determined per the City’s ADA Transition Plan.
On October 17, 2023, IFB No. 2023-47 for “ADA Curb Ramps and Path of Travel - Citywide (CDBG) (FY 22-23),” Project No. 428-2590-XXXXX-67939 was issued on the City’s electronic bidding platform. The solicitation notified 551 potential bidders, of which 47 potential bidders downloaded the IFB, resulting in the City receiving seven (7) proposals. The two lowest bidders met the minimum qualifications and were further evaluated based on their pricing proposals. The IFB was properly advertised in the Inland Valley Daily Bulletin on October 27, 2023, and October 30, 2023. Bids were opened on November 14, 2023. The lowest responsive and responsible bid for the total Base Bid and Additive Alternate Nos. 1 and 2, in the amount of $1,258,357.78, was submitted by Garcon Construction, Inc. All bids received are provided in the table below:
Contractor
Total Base Bid
Total Additive Alternates (1 & 2)
Total Base Bids & All Additive Alternates 1 & 2
1 Garcon Construction, Inc.
$1,062,898.78
$195,459.00
$1,258,357.78
2 CT&T Concrete Paving, Inc.
$1,180,368.50
$426,475.00
$1,606,843.50
3 Carter Enterprises Group, Inc.
$1,389,252.00
$472,588.00
$1,861,840.00
4 LCR Earthwork & Engineering Corp.
$1,473,539.50
$477,500.00
$1,951,039.50
5 Gentry Brothers, Inc.
$1,569,108.50
$528,050.00
$2,097,158.50
6 Gentry General Engineering, Inc.
$1,822,349.00
$541,250.00
$2,363,599.00
7 Environmental Construction, Inc.
$3,008,828.00
$722,500.00
$3,731,328.00
Engineer’s Estimate
$1,700,000.00
COUNCIL PRIORITIES AND GOALS:
This item supports the following 22-23 City Council Priorities and Goals: Goal P: Improve condition of streets, alleys, and associated sidewalks.
Prepared by:
Stephanie Carbajal
Program Assistant
Award of Contract, Garcon Construction – “ADA Curb Ramps and Path of Travel- Citywide (CDBG) (FY 22-23),” Project No. 428-2590-XXXXX-67939