CITY OF POMONA
COUNCIL REPORT
January 22, 2024
To: Honorable Mayor and Members of the City Council
From: Anita Gutierrez, Acting City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH EAGLE AERIAL SOLUTIONS FOR THE WATERVIEW SOFTWARE RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve Amendment No.1 to the professional service agreement with Eagle Aerial Solutions, for the WaterView software in the total amount of $421,734; and, Authorize the City Manager, or designee, to execute Eagle Aerial Solutions amendment.
EXECUTIVE SUMMARY:
Approval of the agreement amendment with Eagle Aerial Solutions (Eagle Aerial) will expand the services provided to include analysis of Commercial, Industrial, and Institutional (CII) properties which will assist staff in reducing water consumption.
FISCAL IMPACT:
The approved term for the Eagle Aerial for the WaterView software agreement is for a total of six years with an additional contract amount of $203,334, with year one and two paid to date from Water Operations Budget, 571-8122-52588-00000. The recommended amendment will increase the agreement to $421,734. The increase amount will be budgeted each year thereafter as summarized in Table 1 on the following page.
Table 1
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
FY 2026-27
Original Agreement (awarded Year 1)
$ 43,680
$ 43,680
$ 43,680
$ 43,680
$ 43,680
$ -
1st Amendment (CII Pathway to Compliance)
$ -
$ -
$ 53,553
$ 57,673
$ 57,673
$ 57,673
75% Rebate *
$ -
$ -
$ -
$ (7,746)
$ (7,746)
$ (7,746)
Total
$ 43,680
$ 43,680
$ 97,233
$ 93,607
$ 93,607
$ 49,927
Paid
Paid
* The rebate will be applied beginning in Year 4 to the CII Pathway to Compliance Program due to the California Department of Water Resources (DWR) program for the Land Use Classification Data (LUCD) Mapping will be developed after the regulations are in place. The City of Pomona is taking a proactive approach to complete this task before DWR will have the data available.
PREVIOUS RELATED ACTIONS:
On May 16, 2022, the City Council approved the sole source professional services agreement with Eagle Aerial for the WaterView Software in the amount of $218,400, to be paid over a five year period.
DISCUSSION:
In recent years, state water conservation requirements have undergone significant changes, prompting the need for comprehensive strategies to ensure compliance with emerging regulations. Designed in respond to legislative requirements within SB606 and AB1668, is the CII Pathway to Compliance, championed by DWR. The initial professional service agreement was established as a sole source, and the current expansion pertains to an extension of the existing service we are presently utilizing.
Currently, the Department utilizes the WaterView software that assist in understanding water use patterns for customers, and to provide customers with a statistical information as to their use and the use of the surrounding neighborhoods. The addition of the Pathway to Compliance module utilizes standards for water use within a CII customer’s property. This, coupled with aerial photography, allows for an analysis of a CII parcel to understand water consumption as it relates to property use, thereby allowing staff to identify excessive water use.
By amending the Eagle Aerial Solutions agreement (Attachment No. 1), staff will have access to the aerial photography of CII properties, allowing the analysis to be conducted.
Prepared by:
Melissa Cansino, Water Conservation Specialist
ATTACHMENT:
Attachment No. 1 – Eagle Aerial Amendment No. 1
Approve Amendment to the Professional Services Agreement with Eagle Aerial Solutions January 22, 2024