CITY OF POMONA
COUNCIL REPORT
February 26, 2024
To: Honorable Mayor and Members of the City Council
From: Anita Gutierrez, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE THE PURCHASE OF TWO 2024 FORD SUPER DUTY F-350 TRUCKS FROM NATIONAL AUTO FLEET GROUP RECOMMENDATION:
It is recommended that the City Council approve the purchase of two 2024 Ford Super Duty F-350 Trucks for the Water Resources Department (WRD) in the amount of $219,208 from National Auto Fleet Group utilizing Sourcewell contract 091521-NSF.
EXECUTIVE SUMMARY:
The purchase of two Ford F350’s from National Auto Fleet (NAF) will replace two existing trucks that meet the City’s vehicle replacement policy. The replacement vehicles will continue to be used as part of the department’s daily operations.
FISCAL IMPACT:
The total fiscal impact for the proposed action is $219,208. Funding is available within the FY 2023-24 Water Operating Budget, account number 571-8122-66182-00000, as part of the approved supplemental requests. Due to continued delayes from the manufacturer, the two utility trucks are likily to be delivered during FY 2024-25. Funding to complete the recommended purchase during FY 2024-25 will be addressed through the City’s normal budgeting processes if necessary.
PREVIOUS RELATED ACTION:
On July 17, 2023, City Council approved the supplemental budget for two F350 trucks as part of the FY 2023-24 WRD Operating Budget. Details relating to the trucks being replaced is provided below.
DISCUSSION:
The recommended action will authorize the purchase of two utility trucks for the Water Resources Department (WRD) as described in Table 1 on the following page.
Table 1
Unit Number
Current
Make and Model
Mileage and Reason for replacement
Replacement Vehicle
Replacement Cost
81512
2006 Ford F-350
115,000 Miles, Mileage, age and high maintenance and repair costs. 2024 Ford F-350 SRW XL
$93,677
81500
2005 GMC 2500
148,000 Miles, Mileage, age and high maintenance and repair costs. 2024 Ford Super Duty F-350 DRW
$125,532
Both vehicles meet the replacement requirements listed in the Vehicle Replacement Policy. The replacement recommendation is based on excessive wear and tear, continuious repairs neeeded and maintainance costs. The vehicles being replaced are utilized daily for normal operations and are necessary for the continued operations of the department.
Pricing was obtained by utilizing a Sourcewell contract with the NAF Group. Pomona City Code §2-997, Cooperative Purchasing, authorizes the Procurement Officer to recommend a cooperative or “piggyback” purchase on an awarded contract for services or equipment, entered into by other governmental agencies. Purchasing has reviewed the bid process used by Sourcewell and recommends the purchase using NAF Group.
Prepared by:
___________________________
Dan Richardson
Water Production Crew Chief
Approval of Purchase of Two New Utility Trucks