CITY OF POMONA
COUNCIL REPORT
February 26, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted by: Chris Diggs, Water Resources Director
SUBJECT: AWARD A CONTRACT TO OPPENHEIMER NATIONAL FOR THE INSTALLATION OF DRINKING FOUNTAINS RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve the project, as described below, as being categorically exempt from CEQA pursuant to Section 15301; Award a construction contract to Oppenheimer National for “Hydration Stations Upgrades,” Project No. 528-2590-XXXXX-71073 to include Base Bid and Additive Alternate for the installation of drinking fountains in the amount of $198,248; and, Authorize the City Manager, or designee, to execute the construction contract and all related documents with Oppenheimer National on behalf of the City and any subsequent documents or amendments, subject to approval by the City Attorney.
EXECUTIVE SUMMARY
The recommended actions will award a construction contract to Oppenheimer National for the installation of modern drinking fountains at the following City parks: Ganesha Park, Ralph Welch Park, Washington Park, Jaycee Park, Cesar Chavez Park, and Willie White Park (Attachment No. 1).
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $198,248 to Oppenheimer National and Table 1 on the following page summarizes the fiscal impact for the recommended actions:
Table 1
Category
Hydration Stations Upgrades Project No. 528-2590-XXXXX-71073 Initial Budget
$502,425
Expenditures/Encumbrances (as of February 14, 2024) ($200,456)
Award Contract to Oppenheimer National
($198,248)
Balance remaining for contingencies, internal costs, and other miscellaneous project costs. $103,721
Staff is working with Three Valleys Municipal Water District and Metropolitan Water District (MWD) of Southern California to secure up to $50,000 of grant funding for the fountains installations. The grant is “reimbursable” meaning that the City would need to complete the work by June 30, 2024. Additionally, staff is working to receive funding from the Beverage Container Recycling Program through the State. Upon securing grant funding, staff will return to Council to accept and appropriate the funds.
PREVIOUS RELATED ACTION:
On September 20, 2021, City Council approved the adoption of Resolution No. 2021-114 creating and partially funding the “Hydration Stations Upgrades,” Project No. 528-2590-XXXXX-71073, and appropriating $57,425 of Water Fund reserves. On June 6, 2022, City Council approved the award of phase 2 and adoption of Resolution No. 2022-40 amending the FY 2021-22 Capital Improvement Program (CIP) budget and appropriated $200,000 of Water Fund Reserves for the project. On June 5, 2023 City Council approved Resolution No. 2023-98 adopting the FY 2022-23 Capital Improvement Program (CIP) budget and appropriated $245,000 of Water Fund Reserves for the project.
ENVIRONMENTAL IMPACT:
The proposed work is categorically exempt from CEQA pursuant to Section 15301 and needing no further environmental review as the project involves only minor alterations of existing facilities with no expansion capacity from its current use.
DISCUSSION:
In an effort to upgrade non-functioning drinking fountains and to bring existing drinking fountains to Americans with Disabilities Act (ADA) standards, staff bid a project for the replacement and relocation of a total of 12 drinking fountains. Parks receiving this phase of improvements include Ganesha Park, Ralph Welch Park, Washington Park, Jaycee Park, Cesar Chavez Park, and Willie White Park. Of these, 10 will be replacements, with the other 2 being relocations.
Concurrently, staff is working to complete the installation and replacement of twelve drinking fountains at 10 other parks in phase 1 and 2 of the drinking fountain replacements. Phase 1 is currently underway and is anticipated to be completed this fiscal year. In the attached location map (Attachment No. 2) both projects, phase 1 and phase 2 (the subject of this report) are presented.
On December 20, 2023, a request for proposal for “Hydration Stations Upgrades- Various Sites” was issued on the City’s electronic bidding platform Planet Bids. The solicitation notified 734 potential vendors, of which 27 prospective bidders downloaded the RFP, resulting in the City receiving 4 bids. After review, Oppenheimer National met the minimum qualifications and was evaluated based on their pricing proposal and submitted references. The lowest responsive and responsible bid for the total base and additive alternate bid work in the amount of $198,248 was submitted by Oppenheimer National. “Hydration Stations Upgrades,” Project No. 528-2590-XXXXX-71073 Subtotal Base Bid
Subtotal Additive Alternate
Total Base Bid and Additive Alternate
Oppenheimer National
$173,998
$24,250
$198,248
FS Contractor’s
$210,000
$54,000
$264,000
Verne’s Plumbing
$225,750
$50,500
$276,250
Pro-Craft Construction
$594,000
$120,000
$714,000
COUNCIL PRIORITIES AND GOALS:
This item supports City Council Priority 1: Fiscal and Operational Responsibility – Goal C: Obtain additional grant funding and other revenues to help achieve City goals, City Council Priority 4: Safe and Clean Community – Goal M: Improve safety and cleanliness at parks and public spaces, City Council Priority 5: Infrastructure – Goal O: Improve park facilities priority 1) ensuring that existing amenities are functioning; and, 4) improving ADA accessibility of all park facilities and equipment.
Prepared by:
_______________________
Laura Lara, P.E.
Utility Associate Civil Engineer
ATTACHMENTS:
Attachment No. 1 – Construction Contract
Attachment No. 2 – Location Map
Award Contract to Oppenheimer National