CITY OF POMONA
COUNCIL REPORT
March 18, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO LOENGREEN, INC. IN THE AMOUNT OF $259,300 AND APPROVE AN AMENDMENT TO AN EXISTING PURCHASE ORDER FOR WESTGROUP DESIGNS, INC. TO PROVIDE PROFESSIONAL CONSULTANT SERVICES IN THE AMOUNT OF $70,000 FOR “CITY HALL COMPLEX REMODEL AND FLOORING,” PROJECT NO. 428-2590-XXXXX-74115 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to Loengreen, Inc. for “City Hall Complex Remodel and Flooring”, Project No. 4285-2590-XXXXX-74115, to include all Base Bid items, plus Additive Alternate Nos. 1 and 2, in the amount of $259,300; Approve an Amendment to the existing purchase order for Professional Architectural Services to Westgroup Designs, Inc. in the amount of $70,000 for basic services, plus Additive Alternate Nos. 1 and 2; Find that the Project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed Project will not have a significant effect on the environment; Approve an increase in contingency capacity to 75% due to the scope of the work, including furniture, along with the additional alternate work; Approve working days and hours to include nights and weekends; and Authorize the City Manager, or her designee, to execute the construction contract/agreement and related documents (permits, etc.).
EXECUTIVE SUMMARY:
This action will result in awarding a construction contract to Loengreen, Inc. in the amount of $259,300 to provide construction improvements for “City Hall Complex Remodel and Flooring,” Project No. 428-2590-XXXXX-74115 (Project). The Base Bid for this work will include the complete remodel of the prior City Attorney’s office. Additive Alternate No. 1 will include the carpet replacement and new paint in the areas adjacent to the prior City Attorney’s office. Additive Alternate No. 2 will include the replacement of lighting (LED), and ceiling tiles.
Westgroup Designs, Inc. will provide additional architectural design and construction administration services for remodel work in the vicinity of City Hall’s prior Attorney’s Offices.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Funds for this action will be allocated per Resolution No. 2024-28 (FY 2023-24 Mid-Year Report), a concurrent Council action on March 18, 2024.
Approval of this action will award a construction contract in the amount of $259,300, a contingency of $195,000, and a Purchase Order Amendment in the amount of $70,000, for a total of $524,300. The following table details the fiscal impacts associated with the recommended actions:
Category
“City Hall Complex Remodel and Flooring,”
428-2590-XXXXX-74115
Beginning Budget
$391,166
Appropriate District 1 ARP Funds in concurrent Mid-Year Budget Staff Report $100,000
Appropriate General Fund Reserve Funds in concurrent Mid-Year Budget Staff Report $425,000
Revised Budget
$916,166
Expenditures/Encumbrances
(as February 28, 2024)
($338,061)
Construction Contract Award + Contingency
($454,300)
Consultant Amendment
($70,000)
Budget Remaining
$53.805
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, an Invitation for Bids (IFB) for construction for the Project was posted on the City’s electronic bidding platform, Planet Bids, on December 21, 2023. Twelve bids were received; bids were opened on January 30, 2024.
PREVIOUS RELATED ACTION:
On December 19, 2022, the City Council approved a resolution to amend the Project description to include the re-design of the former City Attorney’s Office at City Hall, as well as appropriating $100,000 of available General Reserve Funds to the Project.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the project consists of the repair & renovation of existing building interior.
DISCUSSION:
On December 21, 2023, the City issued an IFB No. 2023-55 “City Hall Complex Remodel and Flooring,” Project No. 428-2590-XXXXX-74115 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 650 potential bidders, with 84 of them downloading the IFB, resulting in the City receiving twelve (12) proposals.
Leongreen, Inc. is the lowest qualified bidder to perform the work in the Base Bid and Additive Alternate Nos. 1 and 2, as shown in the table below:
Contractor
Total Base Bid
Total Additive Alternates (1 & 2)
Total Base Bids & All Additive Alternates 1 & 2
1 Loengreen, Inc.
$163,400
$95,900
$259,300
2 J.A. Urban, Inc.
$312,572
$120,760
$433,332
3 R Dependable Const., Inc.
$424,400
$174,600
$599,000
4 CALTEC Corp.
$320,000
$285,000
$605,000
5 Ankor Associates, Inc.
$474,933
$175,207
$650,200
6 RAMSA Construction, Inc.
$633,000
$65,000
$698,000
7 Stallworth Construction and Management Corp.
$601,088
$114,137
$715,225
8 SMA Builders, Inc.
$267,133
$502,710
$769,843
9 Corner Keystone Construction Corp.
$688,838
$199,978
$888,816
10 Kal Best Contractor, Inc.
$823,889
$65,000
$888,889
11 PUB Construction, Inc.
$456,979
$563,536
$1,020,515
12 Modern General Contractor, Inc.
$1,042,000
$122,000
$1,164,000
Engineer’s Estimate
$932,000
Prepared by:
Stephanie Carbajal
Program Assistant
Award Contract/Agreement for “City Hall Complex Remodel & Flooring”