CITY OF POMONA
COUNCIL REPORT
March 18, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES FOR THE SAFE CLEAN WATER PROGRAM TO CRAFTWATER ENGINEERING RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve a three-year professional services agreement, with the option for two additional one-year terms for Engineering Consulting Services for Safe Clean Water (SCW) program as well as respective Capital Improvement Program (CIP) projects falling under the SCW’s goals to Craftwater Engineering (Craftwater); and, Authorize the City Manager, or designee, to execute the agreement on behalf of the City and any subsequent documents or amendments, subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
The attached agreement (Attachment No. 1) is necessary to ensure compliance with the SCW program requirements provided by Los Angeles County. Approval of the agreement will result in the consultant assisting City staff with providing the City with the maximum benefits SCW program has to offer.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☒ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer; or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity; or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact is $100,000 for the remainder of Fiscal Year 2023-24. Funding is available within the Fiscal Year 2023-2024 Measure W Operating Budget Fund No. 142-8130-52285-00000. Additional work as-needed for CIP projects will be funded as part of each respective CIP project; following purchasing policy limits and prescribed approval requirements. The total for the three-year term is estimated to be $600,000. Funding for future fiscal years will be included in each respective annual budget requests.
DISCUSSION:
The SCW program was created to improve water quality and water storage in the County of Los Angeles. As the SCW program continues to evolve staff is also looking for ways to be more competitive in seeking regional funding. If approved, Craftwater will assist the Water Resources Department in supporting various components of the SCW program including, Project Management; Planning and Studies; Design Engineering Services (Plans, specifications, and estimates); Community and Stakeholder Education/Engagement and other General Services.
In accordance with Section 2-993.1 (4) of the City’s Purchasing Ordinance, a public notice inviting bids was posted on PlanetBids on November 8, 2023, RFP# 2023-1037 where 948 vendors were notified, 56 prospective bidders downloaded the bid and four bids were received. All four proposals met minimum qualifications and were then evaluated on a 210-point scale based on responsiveness and compliance, qualifications, past performance, and project approach. Craftwater’s proposal was selected as the highest ranking proposal by the evaluation committee. Therefore, staff recommends that the City Council authorize the City Manager to execute the attached agreement (Attachment 1). The bid results are shown below in Table 1.
Table 1
Rank
Vendor
RFP Evaluation Score
Total Possible Points
210
1 Craftwater Engineering
197
2 Stantec
183
3 Woodard & Curran
166
4 Civiltec Engineering
117
Prepared by:
Anthony Ortega
Management Analyst
ATTACHMENT:
Attachment: No. 1 – Professional Services Agreement
Award Professional Services Agreement to Craftwater