CITY OF POMONA
COUNCIL REPORT
April 8, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: APPROVAL OF PURCHASE ORDER TO LANDSCAPE STRUCTURES, INC., UTILIZING SOURCEWELL COOPERATIVE CONTRACT NO. 10521-LSI IN THE TOTAL AMOUNT OF $1,753,861, TO ORDER NEW PLAYGROUND EQUIPMENT FOR “CIVIC CENTER PLAZA – NEW PLAYGROUND AND AMENITITES,” PROJECT NO. 428-2590-XXXXX-71063 RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Approve a Purchase Order to Landscape Structures, Inc., utilizing Sourcewell Cooperative Contract No. 10521-LSI in the total amount of $1,753,861, to order the new playground equipment for “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063; and Authorize the City Manager, or her designee, to execute necessary documents and any subsequent changes or amendments thereto, on behalf of the City.
EXECUTIVE SUMMARY:
This action will authorize the City of Pomona (City) to issue a Purchase Order to Landscape Structures, Inc. (LSI), utilizing Sourcewell Cooperative Contract No. 10521-LSI, for the purchase of new playground equipment for the “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 (Project). With design for the Project expected to be completed in April 2024, construction anticipated to commence in late Summer 2024, and a possible 18-month long lead time for the manufacturing and shipping of the new playground equipment, approval of this Purchase Order is imperative for a timely project completion.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Funds for the new playground equipment purchase is available as part of the Capital Improvement Program (FY 2023-24) budget, as shown in the table below:
Category
“Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 Beginning Budget
$4,638,768.00
Expenditures/Encumbrances
(as March 20, 2024)
($593,098.00)
Purchase Order to LSI
($1,753,860.87)
Budget Remaining
$2,291,809.13
PREVIOUS RELATED ACTION:
This Project was initiated/adopted as a component of the Fiscal Year 2020-21 Capital Improvement Program (CIP) Budget. An allocation of $500,000 from the Art in Public Places Program Fees funding was appropriated to the Project.
On June 6, 2022, the City Council adopted Resolution No. 2022-90 accepting $1,100,000 from the State of California General Fund. An additional $300,000 of American Rescue Plan (ARP) Mayoral Funds was appropriated to the Project with the adoption of the Fiscal Year 2022-23 CIP Budget.
On February 27, 2023, the City Council adopted Resolution No. 2023-23 appropriating $1,100,000 from the State of California General Fund and $36,904 of Mayoral CIP Carryover Discretionary Fund balance. An agreement for professional design services was awarded to Hirsch & Associates, Inc.
On November 20, 2023, the City Council received and filed Concept Plan “A” reflecting the City’s intent to activate park space and promote a strong sense of community by enhancing a focal point of community revitalization at the Civic Center Plaza.
On March 18, 2024, $500,000 of Art in Public Places Program Fees were unappropriated from the Project.
DISCUSSION:
A specific priority and goal of the City Council is the activation of the City’s parks. Activating parks plays a critical role in supporting the community's overall health, including encouraging physical activity while promoting a strong sense of community and belonging. The Civic Center Plaza has been a focal point of community revitalization and park activation, as it hosts large community events, such as the Children’s Festival and a Summer Concert Series.
Once completed, the Civic Center playground will stand as the largest all-abilities playground located within the City. The primary structure, designed for ages 5-12, will feature ADA access and multiple levels for all-inclusive play. Additionally, the tot lot area tailored for children ages 2-5 years will incorporate multiple Smart Play structures, fostering both mental and physical development.
The overall cost of playground equipment materials, engineering services, sales tax and shipping is $1,753,860.87, with LSI requesting a 5% deposit to place the order for materials. The lead-time for receiving materials is eighteen (18) months. Due to the long lead-time on this equipment, it is recommended that the City place the order as soon as this action is approved.
This supplier, LSI, was sourced through the Sourcewell Cooperative Contract No. 10521-LSI. Sourcewell operates as a joint powers association for public agencies possessing legal authority to serve as a contracting agency for municipalities. In accordance with City Code 2-997, the Procurement Officer has thoroughly reviewed the procurement process conducted by Sourcewell and recommends utilization of the Sourcewell Contract for this purchase.
COUNCIL PRIORITIES & GOALS:
This item supports the June 21, 2021, City Council Priorities and Goals: Priority 5 – Infrastructure: Goal O – Improve Parks Facilities.
Prepared by:
Stephanie Carbajal
Program Assistant
Attachment No.1 - Concept Plan and Exhibit for New All-Abilities Playground Equipment Purchase Order to LSI for New Playground Equipment for “Civic Center Plaza – New Playground and Amenities”