CITY OF POMONA
COUNCIL REPORT
April 15, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: APPROVAL OF PURCHASE ORDERS TO MIRACLE RECREATION UTILIZING SOURCEWELL COOPERATIVE CONTRACT NO. 10521-LTS IN THE TOTAL AMOUNT OF $1,703,928 TO REPLACE PLAYGROUND EQUIPMENT AT MULTIPLE CITY PARKS RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Approve Purchase Orders to Miracle Recreation utilizing Sourcewell Cooperative Contract No. 10521-LTS in the total amount of $1,703,928 to replace and upgrade playground equipment at multiple City parks, as listed in Table 1; and Authorize the City Manager, or designee, to execute necessary documents and any subsequent changes or amendments thereto, on behalf of the City.
EXECUTIVE SUMMARY:
Approval of the recommended actions will authorize the issuance of multiple Purchase Orders to Miracle Recreation, utilizing their Sourcewell Cooperative Contract No. 10521-LTS, to replace/upgrade playground equipment in the following projects: “District 6 – Ted Greene Playground Upgrade,” Project No. 428-2590-XXXXX-71098, “District 4 – Jaycee Park Playground Upgrade,” Project No. 428-2590-XXXXX-71090, “Martin Luther King, Jr. Park Playground Equipment Replacement,” Project No. 428-2590-XXXXX-71099, “New Playground at Washington Park Baseball Fields,” Project No. 428-2590-XXXXX-71094, and “Country Crossing Park Playground Resurfacing and Play Equipment,” Project No. 428-2590-XXXXX-71089.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary, or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Funds for the playground equipment replacements and upgrades are available as part of the Capital Improvement Program (FY 2023-24) budget, as shown in the table below:
Table 1
Project
Project Budget
PO Total
“District 6 – Ted Greene Playground Upgrade,” Project No. 428-2590-XXXXX-71098 $360,000
$334,504.11
“District 4 – Jaycee Park Playground Upgrade,” Project No. 428-2590-XXXXX-71090 $350,000
$347,691.82
“Martin Luther King, Jr. Park Playground Equipment Replacement,” Project No. 428-2590-XXXXX-71099 $503,000
$454,597.87
“Country Crossing Park Playground Resurfacing and Play Equipment,” Project No. 428-2590-XXXXX-71089 $350,000
$323,870.49
“New Playground at Washington Park Baseball Fields,” Project No. 428-2590-XXXXX-71094 $295,000
$243,263.32
Total
$1,858,000
$1,703,927.61
PREVIOUS RELATED ACTION:
On December 6, 2021, the City Council approved the creation of “Measure A Park Improvements – Citywide,” Project No. 428-2590-XXXXX-71080, and appropriated $1,689,240 of Measure A funds to the Project.
On May 16, 2022, the City Council approved Resolution No. 2022-79 appropriating $650,000 of annual Measure A allocations to “Hamilton Park Renovation,” Project No. 428-2590-XXXXX-71070, leaving a remaining budget of $1,039,240 in “Measure A Park Improvements – Citywide,” Project No. 428-2590-XXXXX-71080.
On March 20, 2023, the City Council approved Resolution No. 2023-20 appropriating $534,980 of Measure A annual allocations to “Measure A Park Improvements – Citywide,” Project No. 428-2590-XXXXX-71080.
On July 17, 2023, the City Council approved Resolution No. 2023-118 creating “Country Crossing Park Playground Resurfacing and Play Equipment,” Project No. 428-2590-XXXXX-71089, and appropriating $75,000 of ARP funding to the Project.
On July 17, 2023, the City Council approved Resolution No. 2023-119 creating “District 4 – Jaycee Park Playground Upgrade,” Project No. 428-2590-XXXXX-71090, and appropriating $200,000 of ARP funding to the Project.
On August 21, 2023, the City Council approved Resolution No. 2023-137 creating “New Playground at Washington Park Baseball Fields,” Project No. 428-2590-XXXXX-71094, and appropriating $100,000 of ARP and $35,000 of District 3 CIP Carryover Discretionary Funding to the Project.
On November 6, 2023, the City Council approved Resolution No. 2023-193, which unappropriated $59,000 of ARP funding from “Phillips Ranch Exercise Par Course Restoration,” Project No. 428-2590-XXXXX-71093, and appropriated this funding to “Country Crossing Park Playground Resurfacing and Play Equipment,” Project No. 428-2590-XXXXX-71089.
On December 4, 2023, the City Council approved Resolution No. 2023-232 appropriating $500,684 of Measure A Annual Allocation funding to “Measure A Park Improvements – Citywide,” Project No. 428-2590-XXXXX-71080.
On February 26, 2024, the City Council approved Resolution No. 2024-24, which unappropriated $434,000 of American Rescue Plan Funding from various park projects, and appropriated $1,823,000 of Measure A Funding to: “District 6 – Ted Greene Playground Upgrade,” Project No. 428-2590-XXXXX-71098, “District 4 – Jaycee Park Playground Upgrade,” Project No. 428-2590-XXXXX-71090, “Martin Luther King, Jr. Park Playground Equipment Replacement,” Project No. 428-2590-XXXXX-71099, “New Playground at Washington Park Baseball Fields,” and “Country Crossing Park Playground Resurfacing and Play Equipment,” Project No. 428-2590-XXXXX-71089.
DISCUSSION:
A specific priority and goal of the City Council is the activation of the City’s parks. Parks play a critical role in supporting the community's overall health, including encouraging physical activity, and promoting a strong sense of community and belonging.
The City received approval from the Los Angeles County Regional Park and Open Space District (RPOSD) to use Measure A funding for five projects Citywide. The projects at Ted Greene Park, Country Crossings Park, Martin Luther King Jr., Park, and Jaycee Park will replace the existing playgrounds and surfacing with new all-abilities playgrounds and rubberized surfacing. The project at Washington Park will provide a new playground near the baseball fields so that children can play near their parents while they attend baseball games at the park.
The supplier/installer, Miracle Recreation, was located through Sourcewell Cooperative Contract No. 10521-LTS. Sourcewell operates as a joint powers association for public agencies possessing legal authority to serve as a contracting agency for municipalities. In accordance with City Code 2-997, the Procurement Officer has thoroughly reviewed the procurement process conducted by Sourcewell, and recommends utilizing the Sourcewell Contract for this purchase.
COUNCIL PRIORITIES & GOALS:
This item supports the June 21, 2021, City Council Priorities and Goals: Priority 5 – Infrastructure: Goal O – Improve Parks Facilities.
Prepared by:
Stephanie Carbajal
Program Assistant
Purchase Orders to Miracle Recreation for Playground Equipment Replacements/Upgrades