CITY OF POMONA
COUNCIL REPORT
June 3, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: A RESOLUTION TO AMEND THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY ACCEPTING STP-L GRANT FUNDS, INCREASING REVENUE ESTIMATES, AND APPROPRIATING $450,000 OF FEDERAL GRANT FUNDS AND $68,716 OF REIMBURSEMENT FUNDS FROM THE APPROVED AGREEMENT WITH THE CITY OF LA VERNE, CA, AS WELL AS UPDATE THE PROJECT DESCRIPTION FOR “STREET PRESERVATION – CITYWIDE (FY 16-17) (MAJOR),” PROJECT NO. 428-2590-XXXXX-67920 RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Adopt the following resolution:
RESOLUTION NO. 2024-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY ACCEPTING STP-L GRANT FUNDS AND REIMBURSEMENT FUNDS, INCREASING REVENUE ESTIMATES, AND APPROPRIATING $450,000 OF FEDERAL STP-L GRANT FUNDS AND $68,716 OF REIMBURSEMENT FUNDS FROM THE CITY OF LA VERNE, CALIFORNIA, AND UPDATE THE PROJECT DESCRIPTION FOR “STREET PRESERVATION – CITYWIDE (FY 16-17) (MAJOR),” PROJECT NO. 428-2590-XXXXX-67920; Approve an Agreement, between the City of Pomona (City) and the City of La Verne, for the City to complete the slurry seal and signal conduit improvements on White Avenue from the North Pomona City limit to just south of the Arrow Highway intersection, which is located within the La Verne City limit; Award a separate Purchase Order (PO) to American Asphalt South, Inc. for the portion of work on White Avenue within La Verne City limit; Approve an increase in contingency capacity from City standard 25% to 70% for American Asphalt South, Inc.’s contract of $1,355,329 to allow for the use of additional STP-L Grant Funds, as well as additional work included in the Agreement with the City of La Verne; and Authorize the City Manager, or designee, to execute the Multi-City Agreement, purchase order, and related documents (permits, etc.).
EXECUTIVE SUMMARY:
Adoption of Resolution No. 2024-70 (Attachment No. 1) will provide for the acceptance and appropriation of Federal Grant Revenue (STP-L) and reimbursement funds from the City of La Verne, and will increase the overall budget for “Street Preservation – Citywide (FY 16-17) (Major),” Project No. 428-2590-XXXXX-67920 (Project). This will allow for the award of a separate PO to American Asphalt South, Inc. to construct paving improvements in the City of La Verne.
The approval of the agreement with the City of La Verne (Attachment No. 2), and acceptance of $68,716.01, will allow the City of Pomona to perform continuous improvements between and within the two cities along White Avenue, beginning at the north City limit to just south of the intersection at Arrow Hwy. This will provide for a smooth transition within the La Verne city limits, and will also provide an opportunity for the placement of new traffic signal conduits in advance of La Verne’s anticipated traffic signal project.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary, or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of these actions will increase revenue estimates, increase the overall Project budget, and award a separate purchase order for the work in the Agreement with City of La Verne, as well as increase the contingency for the contract Purchase Order with American Asphalt South, Inc. See the table below for the fiscal impact:
Category
“Street Preservation – Citywide (FY 16-17) (Major),” Project No. 428-2590-XXXXX-67920 Beginning Budget
$2,452,950
Appropriation of Available Federal (STP–L) Grant funds
$450,000
Acceptance/Appropriations from the City of La Verne
$68,716.
Revised Budget
$2,971,666
Expenditures/Encumbrances – including contract awarded on 4/15/24 (as of May 15, 2024) ($1,934,327)
Additional Purchase Order to American Asphalt South, Inc ($68,716.01)
Increase in Contingency to 70%
($948,730)
Available Budget Remaining
$19,893
PREVIOUS RELATED ACTION:
On June 6, 2016, “Street Preservation – Citywide (FY 16-17),” Project No. 428-2590-XXXXX-67920 was created as part of the adopted CIP Budget (FY 2016-17).
On April 15, 2024, the City Council approved Resolution No. 2024-59 to appropriate $564,000 of Measure R and Measure M funds from various existing projects to “Street Preservation – Citywide (FY 16-17),” Project No. 428-2590-XXXXX-67920. The City Council also approved the award of a construction contract to American Asphalt South, Inc. in the amount of $1,355,329.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) in that the project consists of the repair and renovation of existing City infrastructure.
DISCUSSION:
The overall Project will rehabilitate segments of pavement along White Avenue and along Reservoir Street (Attachment No. 3).
More specifically, approval of the recommended actions will allow the City of Pomona to enter into an agreement with the City of La Verne to rehabilitate paving segments along White Avenue, as a portion of this street is shared by both cities. The base bid includes segments of White Avenue from Monterey Avenue to a point near Fairplex’s Gate 5 (excluding the segment under Interstate 10), as well as, Reservoir Street from County Road to Holt Avenue. The agreement with La Verne, along with their reimbursement funds in the amount of $68,716, will allow the rehabilitation of White Avenue from Gate 5 of the Fairplex to just south of the Arrow Hwy. intersection, pending an the City of La Verne’s approval and execution of the agreement. This scope of work is scheduled to begin in the Summer of 2024.
A separate purchase order for this work will be issued to American Asphalt South, Inc. to include the added quantities to their existing contract for “Street Preservation – Citywide (FY 16-17) (Major),” Project No. 428-2590-XXXXX-67920. The separate PO will include the White Avenue section of improvements within the City of La Verne, as well as, the replacement of a signal conduit.
COUNCIL PRIORITIES & GOALS:
This item supports the following 21-22 City Council Priorities and Goals: Goal P: Improve condition of streets, alleys, and associated sidewalks.
Prepared by:
Stephanie Carbajal
Program Assistant
Attachment No. 1 – Resolution No. 2024-70
Attachment No. 2 – Draft Agreement with City of La Verne, CA Attachment No. 3 – Project Locations
Resolution No. 2024-70 Amending FY 2023-24 CIP Budget