CITY OF POMONA
COUNCIL REPORT
July 1, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AUTHORIZE CITY STAFF TO REJECT BIDS FOR THE CONSTRUCTION CONTRACT FOR “POMONA LIBRARY FACILITY IMPROVEMENTS,” PROJECT NO. 428-2590-XXXXX-74120 RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Authorize City Staff to reject the bid from Archico Design Build, Inc. for “Pomona Library Facility Improvements,” Project No. 428-2590-XXXXX-74120, to include all Base Bid items, plus Additive Alternate Nos. 1 through 10; and Authorize City Staff to revise the Invitation for Bid documents and re-bid the project scope of work.
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in rejecting the one bid received from Archico Design Build, Inc. to provide construction improvements for “Pomona Library Facility Improvements,” Project No. 428-2590-XXXXX-74120 (Project), and re-bidding the revised Project construction scope of work.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
This action will have no fiscal impact on this Project.
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice Inviting Bids for the construction of “Pomona Library Facility Improvements,” Project No. 428-2590-XXXXX-74120 was posted on the City’s electronic bidding platform, Planet Bids, on May 6, 2024. The notification of this posting was also advertised in the Inland Valley Daily Bulletin on May 13, 2024 and May 31, 2024.
PREVIOUS RELATED ACTION:
On December 19, 2022, the City Council approved an amendment to the FY 2022-23 CIP Budget modifying the Project description to include additional scope of work and appropriating $6,014,328 in State Grant Funding (SB 129 Building Forward Library Infrastructure Grant Program).
On March 20, 2023, the City Council approved the award of a professional services agreement to Cumming Construction Management, Inc. in the amount of $284,970 for project and construction management services.
On September 11, 2023, the City Council approved the award of professional consultant services agreements to ACC Environmental, Design West Engineering, and PBK Architects, Inc. d.b.a. BEAM Professionals in the cumulative amount of $533,815.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the project consists of the operation, repair and maintenance of existing facilities.
DISCUSSION:
City Staff submitted an application requesting funding from the State of California Budget Act of 2021 (SB 129) to renovate the Pomona Public Library. On October 19, 2022, the City received notification of an award of $6,014,328 for the following proposed improvements:
- Replacement of the roof,
- Replacement of the HVAC system,
- Replacement of the carpet,
- Installation of Interior LED troffer retrofit kits, and - LED exterior lighting.
On May 6, 2024, the City issued an Invitation for Bids (IFB) No. 2024-26 “Pomona Library Facility Improvements,” Project No. 428-2590-XXXXX-74120 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 697 potential bidders, with 107 of them downloading the IFB, resulting in the City receiving one (1) bid from Archico Design Build, Inc. Bids were due on June 4, 2024.
Staff is currently revising the bid documents to allow for alternate roofing insulation, minor deviations in the proposed HVAC system, and other potential minor changes. The primary objectives of the Project and the expectations of the State granting agency will be met. Therefore, the City would like to reject the bid and re-bid the Project.
Prepared by:
Stephanie Carbajal
Program Assistant
Reject Bid From Archico Design Build, Inc. for “Pomona Library Facility Improvements”