CITY OF POMONA
COUNCIL REPORT
July 1, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE SOLE SOURCE VENDORS FOR FISCAL YEAR 2024-25 TO SUPPLY UNIFORMS, EQUIPMENT AND SERVICES FOR THE POMONA POLICE DEPARTMENT RECOMMENDATION:
It is recommended that the City Council approve sole source vendors to supply uniforms, equipment and services for the Pomona Police Department.
EXECUTIVE SUMMARY:
Action on this item will approve sole source vendors for Fiscal Year 2024-25 to supply equipment, uniform and services for the Pomona Police Department.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
There is no additional fiscal impact with this action. Annual expenditures used shall be funded in accordance with the Police Department’s annual operating adopted budget.
PREVIOUS RELATED ACTION:
On June 5, 2023, City Council approved the Police Department’s sole source vendors to supply equipment, uniforms, and services for the department’s sworn and professional staff.
DISCUSSION:
The Police Department is seeking approval to identify several vendors as sole source vendors for the specific type of equipment, uniform and services that they provide. Council action on this approval will facilitate the access of uniforms, equipment and services for the Pomona Police Department. This will allow creating annual purchase orders between $5,000 - $100,000 per vendor beginning with the new fiscal year. The Police Department is requesting the following vendors be approved:
VENDOR
USES
SOLE-SOURCE REASON
Advanced Systems Services, Inc.
Maintenance and repairs for the Police department Mobile Incident Command Center (MICC) There are no other police vendors, which are familiar with the build and design of our MICC. Advanced Systems Services, Inc. provides services to mobile command centers for several neighboring law enforcement agencies and has regional warranty and service centers for the equipment installed on the MICC..
Alderhost International, Inc.
Adlerhorst provides a comprehensive and ongoing training for our canines in order to ensure our canine teams maintain proper skill levels and are adhering to the “industry standard” along with supplies and boarding options.
Alderhost provides specialized training for K-9 for law enforcement on the west coast.
Avidex
Video camera infrastructure not cover under Adivex cooperative agreement All City facilities use the Avidex video infrastructure. Sole source is needed in order to continue with exiting automation, uniformity and connectivity to our already existing Avidex system.
Blakenship Police Supply (BPS Tactical)
External patrol vest
There are no other police vendors that are able to provide a fully custom vest that meet the needs and specifications of the Pomona Police Department and aligns with the Pomona Police Department's uniform policy.
Centralsquare Technologies, LLC
Computer aided dispatch and Record Management System along with additional modules released within the Central Square system There are no other vendors that are able to provide this licensing since they are specific to the already existing CAD/ RMS system provided by Centralsquare technologies, LLC.
Corrections Technology Group
Jail Cell Door/ Lock Repair and replacement parts and service.
Corrections Technology Group (CTG) is located in Beaumont, CA and the only vendor located in CA that meets our service and parts needs.
Crossroads software
Software is used for traffic accident reporting.
There are no other police vendors that are able to provide the State Wide Integrated Traffic Records System (SWITRS) interface services as the software is proprietary to Crossroads. Interconnected with Centralsquare.
Emblem Authority
Uniform badges for Sworn and professional staff
There are no other patch vendor that has been able to provide or produce a vintage style patch containing the specific color thread requested to coincide with our updated vintage style badge.
Everbridge, Inc.
Nixle provides critical alerts to the community, news via SMS (text messages), email, over the Web or by mobile application.
The Nixle Engagement Communication System is only available through Everbridge, Inc.. Approval will allow for the purchase of annual subscription for the Police Department.
FileonQ, Inc.
Property and evidence management
FileonQ is the only police vendor able to provide this property and evidence record-keeping interface as FileonQ is exclusively proprietary, and they're the only vendor authorized to provide maintenance and support. Interconnected with Centralsquare.
Flock Group, Inc.
Analyzes vehicle license plates
Flock Safety is the sole manufacturer and developer of Law Enforcement Grade Automated License Plate Reader (ALPR) Camera System.
Ganete solutions, Inc. DBA Armorerlink
Firearm and equipment tracking and management software
The determination was made to select the ArmorerLink Management System because of its unique proprietary software.
There are no other police vendors that are able to provide the unique software tracking platform of weapons and equipment through its annual subscription plan.
Keystone
Uniforms, Pristine Uniforms and Allstate Police Equipment Company Inc.
Stocks all required uniforms and specialty equipment for sworn and professional staff.
Keystone is located in Covina, CA, and is only nine (9) miles, Pristine Uniforms is (16) and Allstate is (3) miles from Pomona. This is a time saving factor for all staff. All provide onsite alterations, heat press, and embroidery services. Having three options for uniform vendors and specialty equipment provides the Department options when seeking supplies specially when need uniform equipment related to the success of their job duties.
LEFTA systems
Tracking and managing employee training.
There are no other current law enforcement vendors that are able to provide this type of records management system which includes data migration and interface with California POST EDI.
Lexipol, LLC
Author, edit and update all Department polices.
Lexipol provides proprietary software and mobile applications that are only available through them. Lexipol supports and updates the Department’s policies.
Lexis Nexis / Coplogic Solutions
This software supports the Department’s online crime reporting system.
This is the only police vendor able to provide this online reporting software. Online reporting allows people to instantly report crimes; enhancing the customer service experience and shortening wait times.
Miller Mendel, Inc.
Maintenance and record management for Pomona Police Department’s background investigation files The software package eSOPH from Miller Mendel was selected as the best option for the Pomona Police Department. Due to eSOPH being CJIS compliant in the State of California and uses Amazon GovCloud as its hosting platform for government agencies. This software is proprietary to Miller Mendel and only available as a sole source purchase.
Motorola Solutions, Inc.
The Police Department’s Body Worn Cameras, Mobile Video Systems, Portable Radios & replacement parts for all our Motorola Equipment are purchased from Motorola Solutions, Inc.
The Motorola platform allows for video integration and video management for recorded videos captured by on-duty staff.
Motorport USA
The Police Department's motorcycle officers use specialized safety uniforms that protects the wearer in the event of an accident.
Motoport, is the only vendor that provides custom-made uniforms made of a Kevlar material. This is the authorized uniform for Department motorcycle officers.
Seps, Inc.
The Police Department has (5) UPS emergency Power Back-Up devices for emergency services.
Seps,Inc. is the only vendor that is capable of providing the requested service other vendors / contractors are unable to perform the necessary full spectrum of regular & routine maintenance due to full-spectrum software being proprietary V&V Manufacturing
Sworn and Professional Staff uniform badges
V and V Manufacturing has produced Law Enforcement badges for over 40 years. They have developed a finish that no other badge manufacturing company can produce, consisting of an exclusive oxidizing antique bronze finish.
The above vendors and service providers for the Pomona Police Department are vital to meet our needs for on-going emergency services. Therefore, staff recommends pursuant to Pomona City Code Section 2-994 – A contract may be awarded as a sole or single source without competition upon review and verification, and determined to be in the City's best interest. Sole or single source requests between $5,000 and up to $50,000 will be approved by the Finance Director and Procurement Officer. Sole source requests exceeding $50,000 shall be reviewed by the Procurement Officer and Finance Director and approved by the City Manager. Sole or single source requests over $100,000 shall be reviewed by the Procurement Officer, Finance Director, and the City Manager and approved by the City Council. Approval of the listed sole-source vendors is necessary in continuing compatibility and functionality for the Pomona Police Department.
COUNCIL PRIORITIES & GOALS:
This item supports the 2020-2021 City Council Priority 1: Fiscal and Operational Responsibility Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
____________________________
Claudia Huerta
Administrative Service Manager
Approval of Sole Source Vendors for the Pomona Police Department