CITY OF POMONA
COUNCIL REPORT
July 15, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Mark J. Gluba, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION AMENDING THE FY 2024-25 OPERATING BUDGET FOR THE OUTDOOR & ACTIVE YOUTH PROGRAM AND ACCEPT GRANT FUNDS FROM POMONA UNIFIED SCHOOL DISTRICT RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolution:
RESOLUTION NO. 2024-105 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2024-25 OPERATING BUDGET FOR THE OUTDOOR & ACTIVE YOUTH PROGRAM GRANT FUND IN DECREASING REVENUE ESTIMATES AND APPROPRIATION BY $250,150 AND ACCEPTING FUNDS OF $676,100 FROM POMONA UNIFIED SCHOOL DISTRICT IN GRANT FUNDING; and Authorize the City Manager, or designee, to execute an agreement and any subsequent amendments subject to review by the City Attorney.
EXECUTIVE SUMMARY:
Outdoor & Active (“O&A”) is a Pomona Unified School District (“District”) funded program facilitated by City of Pomona (“City”) staff to provide students, ages 4-17, with opportunities to participate in sports programming, nature-based activities, and fieldtrips to local sporting events. In continued alignment with the goal of supporting Pomona’s youth, the District has made $676,100 in grant funding available for FY 2024-25 for the City to administer sports programming to support recreational and social/emotional needs of District students.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Staff submitted two proposals to the District totaling over one million dollars. As part of the annual budget process, staff estimated $926,250 in O&A Youth Program grant fund revenue projections (215-4190-40916-58765) and in expenditures (215-4190-5xxxx-58765) for FY 2024-25. The District awarded the City $676,100 in grant funds for FY 2024-25 for the expansion of the existing O&A program. The second proposal was submitted to the District in response to a Request for Proposal, where the City proposed to administer youth sports programming at The Learning Connection after school sites. Award announcements will take place June 27, 2024. This may fiscally impact the FY 2024-25 O&A Youth Program grant fund, should the City be awarded additional funds.
The fiscal impact of acceptance of the current award of $676,100 results in amending the Operating Budget by decreasing revenue estimates for 215-4190-40916-58765 and decreasing appropriations in 215-4190-5xxxx-58765 by $250,150. If the City is not awarded additional District funding, the Community Services Department Youth Commitment Division Funds may need to be utilized if additional funding is not made available. Adoption of Resolution No. 2024-105 will allow the City to accept District grant funds in the amount of $676,100.
PREVIOUS RELATED ACTION:
On September 20, 2021, City Council adopted Resolution No. 2021-108 amending the FY 2021-22 Operating Budget by increasing revenue and appropriations of $300,000 from the District in grant funding for O&A.
On July 18, 2022, City Council adopted Resolution No. 2022-130 amending the FY 2022-23 Operating Budget by increasing revenue and appropriations of $181,066 and accepting funds for $375,000 from the District in grant funding for O&A.
On September 11, City Council adopted Resolution No. 2023-151 amending the FY 2023-24 Operating Budget by increasing revenue and appropriation of $149,931 and accepting funds for $524, 931 from the District in grant funding for O&A.
DISCUSSION:
In 2021, O&A was established by the District and the City to improve the growth and development of Pomona’s youth ages 4- 17. District funds in FY 2022-23 increased by $27,000. In FY 2023-24, this increase rose to $115,000, and in FY 2024-25, it further climbed to $142,000. In light of a successful collaboration over the past three years, the City sought $1,080,200 from the District to expand O&A programming and administer O&A sports leagues at six TLC after school sites for the 2024-25 school year. The District awarded the City $676,100 to continue O&A and informed the City of a Request for Proposal opportunity to administer O&A at TLC after school sites. Award announcements will take place June 27, 2024.
O&A will operate programs/leagues at the following locations:
Country Crossings Park* (Replacing Phillips Ranch)
Fremont*
Hamilton Park
Kennedy Park
Martin Luther King Jr., Park
Montvue Park
Palomares Park
Philadelphia Park
Tony Cerda Park
Village Academy
Washington Park
Westmont Park
Willie White Park
*New/Change in location
The City’s goal is to increase enrollment, offer additional sports sessions, add new skill levels, increase locations, and introduce new sports opportunities to the program. The City will administer specialty programs that will offer a wide variety of recreational and social-emotional growth opportunities during out-of-school time. Funding will support the addition of staffing levels to accommodate the increase in number of sports offerings and frequency at park/school sites. In addition, the City will incorporate Youth Employment opportunities to youth ages 14-18, providing life skills, on-the-job training, and mentoring opportunities that will help prepare youth for future employment. The City will seek responsible youth individuals with knowledge/experience in specified sports to assist with setup, removal, and storage of sports equipment, including registration of participants, check-in of teams/players, report all incidents to supervisor, act as a scorekeeper, and officiate sports competitions.
Key aspects of O&A:
Provide swim lessons for 50 District students
Expand evening sports leagues capacity
Increase number of sites from 12 to 13
Increase number of introductory sports programming for students ages 4-12 Increase skateboard classes and camps of various skill levels year round Expand fieldtrips to outdoor/nature-based trips, sporting events, and other educational-based trips.
Add pickleball and lawn bowling
Key Program Activities:
After School Skateboard Club, classes, and camps
Mini-Sports (ages 4-7): Little Kickers and Little Hoopers Soccer
Track & Field
Cross Country
Flag football
Volleyball
Tennis
Basketball
Pickleball
Lawnbowling
Outdoor hiking trips
Community Services is committed to continually improving quality and inclusivity within its programs. The City was awarded funding through the San Gabriel/Pomona Regional Center. The funding supported the hiring of inclusion aides that provided support in making Pomona’s youth serving programs, including Outdoor & Active, more inclusive for youth with intellectual and developmental disabilities. This enhancement will be based on staffing availability and will be at no cost to the District or parents/guardians.
COUNCIL PRIORITIES & GOALS:
This item supports the 2021-2022 City Council Priority 4: Safe and Clean Community – Goal M: Improve safety and cleanliness at parks and public spaces.
Prepared by:
_______________________
Monica Belloso
Management Analyst
Attachment No. 1 – Resolution No. 2024-105
Adopt a Resolution to Receive $676,100 in Grant Funding From PUSD for Outdoor & Active Youth Program and Amend the FY 2024-25 Operating Budget