CITY OF POMONA
COUNCIL REPORT
August 5, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: A RESOLUTION TO AMEND THE FY 2024-25 CIP BUDGET; AND AWARD OF CONSTRUCTION CONTRACT TO CALIFORNIA PROFESSIONAL ENGINEERING, INC. IN THE AMOUNT OF $377,225 FOR “STREETLIGHTS – CITYWIDE (CDBG) (FY 22‐23 TO FY 24‐25),” PROJECT NO. 428-2590-XXXXX-64777 RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Adopt the following resolution:
RESOLUTION NO. 2024-101 – A RESOLUTION CORRECTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY UNAPPROPRIATING $73,000 OF GENERAL FUNDS FROM “ADA CURB RAMPS AND PATH OF TRAVEL – CITYWIDE (CDBG) (FY 21-22),” PROJECT NO. 428-2590-XXXXX-67934 AND $17,775 OF MEASURE R FUNDS FROM “STREET PRESERVATION – LOCAL (FY 21-22),” PROJECT NO. 428-2590-XXXXX-68572, AND APPROPRIATING THOSE FUNDS TO “STREETLIGHTS – CITYWIDE (CDBG) (FY 22‐23 TO FY 24‐25),” PROJECT NO. 428-2590-XXXXX-64777; Find that the Project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; Find that the apparent low bidder, Metrocell Construction, Inc., is not a responsive bidder; Award a construction contract to California Professional Engineering, Inc. for “Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25),” Project No. 428-2590-XXXXX-64777, to include all Base Bid items in the amount of $377,225; and Authorize the City Manager, or her designee, to execute the construction contract/agreement and related documents (permits, etc.).
EXECUTIVE SUMMARY:
Approval of the recommended actions will provide for the adoption of Resolution No. 2024-101 unappropriating funds from two CIP projects and appropriating said funds to “Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25),” Project No. 428-2590-XXXXX-64777 (Project). It will also result in awarding a construction contract to California Professional Engineering, Inc. in the amount of $377,225 to provide installation of new streetlights for the Project.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval will award a construction contract in the amount of $377,225. The following table details the fiscal impacts associated with the recommended actions:
“ADA Curb Ramps & Path of Travel – Citywide (CDBG) (FY 21-22),” Project No. 428-2590-XXXXX-67934*
Category
Amount
Beginning Budget
$1,893,491
Unappropriation of Available General Funds
($73,000)
Revised Budget
$1,820,491
Expenses/Encumbrances as of June 27, 2024
($1,782,748)
Remaining Available Budget
$37,743
*Construction Complete
“Street Preservation - Local (FY 21-22),”
Project No. 428-2590-XXXXX-68572*
Category
Amount
Beginning Budget
$2,498,599
Unappropriation of Available Measure R Funds
($17,775)
Revised Budget
$2,480,824
Expenses/Encumbrances as of June 27, 2024
($2,478,824)
Remaining Available Budget
$2,000
*Construction Complete
“Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25),” Project No. 428-2590-XXXXX-64777
Category
Amount
Beginning Budget (includes 2024-25 CIP & D1 CDBG prior Appropriations) $533,202
Appropriation of Available General Funds from CIP 428-67934 $73,000
Appropriation of Available Measure R Funds from CIP 428-68572 $17,775
Revised Budget
$623,977
Encumbrances/Expenses as of June 27, 2024
($143,706)
Award California Professional Engineering, Inc. Contract ($377,225)
Funds Available for Contingency, Staff Time, Geotech, & Misc. Costs $103,046
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice Inviting Bids for construction for “Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25),” Project No. 428-2590-XXXXX-64777 was posted on the City’s electronic bidding platform, PlanetBids, on May 22, 2024.
PREVIOUS RELATED ACTION:
On June 3, 2024, the City Council approved the FY 2024-25 CIP Budget that included an appropriation of $192,192 of Measure R funds to the Project.
On June 3, 2024, the City Council approved the distribution of CDBG funds for FY 2024-25, including $103,347 to the Project.
On July 15, 2024, the City Council adopted Resolution No. 2024-101 and intended to re-appropriate $73,000 of available General Funds and $17,775 of Measure R Funds to “Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25),” Project No. 428-2590-XXXXX-64777. However, the attached Resolution document did not specify the funding type and included incorrect account codes for the transfers.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the Project consists of the operation, repair, and maintenance of existing facilities.
DISCUSSION:
Resolution No. 2024-101 was previously adopted by City Council on July 15, 2024 (Agenda Item No. 2). However, the Resolution contained incorrect account coding and did not specify the type of funding being unappropriated and appropriated. The corrected Resolution (Attachment No. 1) now shows the corrected funding types and account coding to be used when transferring funds.
On May 22, 2024, the City issued an Invitation for Bids (IFB) No. 2024-31 “Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25),” Project No. 428-2590-XXXXX-64777 via the City’s electronic bidding platform, PlanetBids. The solicitation was disseminated to 57 potential bidders, with 51 of them downloading the IFB, resulting in the City receiving ten (10) proposals. Bids were due on June 13, 2024, with all ten (10) bidders meeting the minimum qualifications and evaluated based on their pricing proposal.
The apparent low bidder, Metrocell Construction, Inc., did not complete the Information Required of Bidders as required by the bid document; therefore, Metrocell Construction, Inc. is not a responsive bidder. California Professional Engineering, Inc. submitted the second lowest responsive and responsible bid for the work in the Base Bid amount of $377,225, as shown in the table below. This bid is lower than the Engineer’s Estimate for the base bid, and is recommended for award based on available funding.
Contractor
Total Base Bid
Total Additive Alternate No. 1
Total Base Bid & Additive Alternate No. 1
1 Metrocell Construction, Inc.
$345,971
$345,371
$691,342
2 California Professional Engineering, Inc.
$377,225
$377,225
$754,450
3 DBX, Inc.
$399,770
$399,770
$799,540
4 Garcon Construction
$429,100
$429,100
$858,200
5 Fortte Construction, Inc.
$447,416.56
$431,816.56
$879,233.12
6 Select Electric, Inc.
$499,061
$499,061
$998,122
7 PTM General Engineering Services, Inc.
$530,198
$530,199
$1,060,397
8 Crosstown Electrical & Data, Inc.
$699,490
$699,490
$1,398,980
9 Servitek Electric, Inc.
$796,799
$796,799
$1,593,598
10 Minako America Corporation
$1,166,140
$1,263,300
$2,429,440
Engineer’s Estimate
$400,000
$400,000
$800,000
If approved by City Council, the Project will install approximately 24 streetlights on Chester Place between White Ave. and Park Ave. (Attachment No. 2), and is expected to be completed by Fall 2024.
Prepared by:
Leyna Nguyen, P.E.
Associate Civil Engineer
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2024-101
Attachment No. 2 – Project Location Map
Amend FY 2024-25 CIP Budget and Award Construction Contract to California Professional Engineering, Inc. for “Streetlights ‐ Citywide (CDBG) (FY 22‐23 to FY 24‐25)”