CITY OF POMONA
COUNCIL REPORT
September 16, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE A RESOLUTION TO AMEND FISCAL YEAR 2024-25 OPERATING BUDGET AND SOLE - SOURCE PURCHASE OF TEN (10) 2025 DODGE DURANGO POLICE INTERCEPTOR UTILITY VEHICLES AND VEHICLE BUILDS RECOMMENDATION:
It is recommended that the City Council take the following actions:
Adopt the following resolutions:
RESOLUTION NO. 2024-145 – A RESOLUTION OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2024-25 BUILDING AND EQUIPMENT REPLACEMENT FUND TO INCREASE APPROPRIATIONS BY $788,248 FROM BUILDING AND EQUIPMENT REPLACEMENT FUND RESERVES Approve a sole-source purchase of ten (10) replacement Police interceptor utility vehicles from Carville Chrysler Dodge Jeep Ram Dealership in the amount of $483,998 Approve a sole-source to 10-8 retrofit, Inc. for vehicle builds in the amount of $304,250 EXECUTIVE SUMMARY:
Action on this item will increase appropriations in FY 24-25 Building and Equipment Replacement Fund in the amount of $788,248 and authorize a sole source purchase and vehicle builds for ten (10) Police Utility Vehicles for the Police Department from Carville Chrysler Dodge Jeep Ram Dealership and 10-8 retrofit, Inc.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☒ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Action on this item will increase appropriations in FY 2024-25 Building and Equipment Replacement Fund (434-2010-66182-00000) in the amount of $788,248 from available fund reserves. The total cost to purchase ten (10) Police Utility Vehicles amounts to $483,998 with an additional cost of $304,250 for vehicles builds from 10-8 Retrofit, Inc. for a total amount of $788,248.
PREVIOUS RELATED ACTION:
No previous related action.
DISCUSSION:
The recommended action will authorize a sole-source purchase of ten (10) 2025 Dodge Durango Police Interceptor Utility Vehicles from Carville Chrysler Dodge Jeep Ram Dealership in the amount of $483,998 and the purchase of vehicle builds in the amount of $304,250, for a total amount of $788,248. Approval of a sole-source purchase is necessary for obtaining the vehicles for purchase at a reasonable price and accessibility due to the nationwide shortage in automobile inventory. The inventory of automobiles has declined, while the purchase price has increased; making it difficult for the City to purchase vehicles. The selected dealership has units that will be in stock, and staff has been unable to locate any other available vehicles after searching nationwide. Therefore, staff recommends pursuant to Pomona City Code Section 2-994 – Sole and Single Source Procurement; “A contract may be awarded as a sole or single source without competition upon review and verification, and determined to be in the City’s best interest. These ten (10) vehicles are readily available for purchase once approved with an estimated delivery date of November 2024.
The City adopted a revised Vehicle Replacement Policy and Procedure on April 4, 2016, establishing criteria to justify the purchase of replacement vehicles, Citywide. Currently, there are ten (10) vehicles used by the Police Departments that meet the required criteria for replacement as listed below:
The vehicles have reached the end of their useful life, which is eight (8) years; or
2. Vehicle mileage reaches and/or exceeds 100,000 miles; or
3. When vehicle maintenance costs become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
The following table contains the proposed replacement vehicle information:
Fleet Unit No.
Vehicle Type
Criteria for Replacement
20826 / Patrol #6
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20827 / Patrol #31
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20828 / Patrol #11
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20829 / Patrol #24
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20830 / Patrol #8
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20831 / Patrol #15
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20832 / Patrol #19
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20833 / Patrol #42
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20835 / Patrol #29
2018 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours. 20773 / K-9 Spare
2016 Ford Explorer
The vehicles have reached the end of their useful life, which is eight (8) years; vehicle maintenance costs have become inefficient due to age-related factors, including parts availability, emission control, and mechanic hours.
All of the vehicles scheduled for replacement meet the City’s adopted Vehicle Replacement Policy criteria. Approval of the replacement of these vehicles will aid the Police Department in responding efficiently and effectively to the community.
COUNCIL PRIORITIES & GOALS: This item supports the 2021-2022 City Council Priority 1: Fiscal and Operational Responsibility – Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
_________________
Claudia Huerta
Administrative Service Manager
ATTACHMENT(S):
Attachment No. 1 - Resolution No. 2024- 145
Attachment No. 2 – Vehicle Quote
Approve the Purchase of ten (10) 2025 Dodge Durango Police Interceptor Utility Vehicles