CITY OF POMONA
COUNCIL REPORT
October 7, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Kirk Pelser, Economic Development Director SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR BRIDGING ARCHITECTURAL DESIGN SERVICES FOR THE DOWNTOWN PARKING STRUCTURE CIP PROJECT RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve a professional services agreement with Watry Design, Inc. for Bridging Architectural Design Services for CIP Project, “Downtown Parking Structures,” Project No. 441-6725-52285-73368 in the amount of $569,639.; and, Authorize the City Manager to execute the agreement, in substantially the form as attached, on behalf of the City and any subsequent documents or amendments, subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
The City has allocated $14,670,839 to build a public parking structure on City owned land in the downtown. The site it currently designated at Vehicle Parking District Lot 10 (see Attachment No.2). A design/build project delivery method will be utilized for the structure. The initial phase of this process is for Bridging Architectural Services, which equates to a roughly 30% schematic design of the structure. The product of this phase will thereafter be used to bid out for final design and construction of the structure SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☒ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer; or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity; or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact is $569,639. Funding is available within the Fiscal Year 2024-25 Capital Improvement Project “Downtown Parking Structures,” Project No. 441-6725-52285-73368.
DISCUSSION:
The City has allocated $14,670,839 to build a public parking structure on City owned land in the downtown. The site is currently designated as Vehicle Parking District Lot 10 (see Attachment No. 2). A design/build project delivery method will be utilized for the structure. The initial phase of this process is for Bridging Architectural Services, which equates to a roughly 35% schematic design of the structure. The product of this phase will thereafter be used to bid out for final design and construction of the structure. This initial phase of work will be completed in approximately six months. Watry’s role will continue into the subsequent phases for selection of a design/build team (D/B, review of the D/B’s construction documents and construction administration while the structure is under construction.
In accordance with Section 2-993.1 (4) of the City’s Purchasing Ordinance, a public notice inviting bids was posted on PlanetBids on March 25, 2024, RFP# 2024-14 where 311 vendors were notified, 49 prospective bidders downloaded the bid and three bids were received. All three proposals met minimum qualifications and were then evaluated on a 300-point scale based on responsiveness and compliance, qualifications, past performance, and project approach. Watry Design, Inc.’s (Watry) proposal was selected as the highest-ranking proposal by the evaluation committee. Therefore, staff recommends that the City Council authorize the City Manager to execute the attached agreement (Attachment 1). The Bid results are summarized in Table 1 below. Watry is comprised of architects, engineers and parking planners who focus exclusively on the parking industry.
Table 1
Rank
Vendor
RFP Evaluation Score
Total Possible Points
300
1 Watry Design, Inc.
239
2 Choate Parking Consultants
226
3 Walker Parking Consultants
196
Prepared by:
Kirk Pelser
Economic Development Director
ATTACHMENT:
Attachment: No. 1 – Professional Services Agreement
Attachment No. 2 – Project Site Aerial
Award Professional Services Agreement to Watry Design, Inc.