CITY OF POMONA
COUNCIL REPORT
October 7, 2024
To: Honorable Mayor and Members of the City Council
From: Anita Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS BY APPROPRIATING $28,000 OF CAPITAL IMPROVEMENT PROJECT FUND RESERVES FOR INSTALLATION OF A NEW PLAYGROUND AT RALPH WELCH PARK RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2024-133 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS BY APPROPRIATING $28,000 OF CAPITAL IMPROVEMENT PROJECT FUND RESERVES TO “DISTRICT 2 – NEW PLAYGROUND AT RALPH WELCH PARK,” PROJECT NO. 428-2590-XXXXX-71096 EXECUTIVE SUMMARY:
Adoption of Resolution No. 2024-133 (Attachment No. 1) will appropriate $28,000 of available Capital Improvement Project Fund Reserves to “District 2 – New Playground at Ralph Welch Park,” Project No. 428-2590-XXXXX-71096 (Project) in order to fully fund the installation of a new playground at Ralph Welch Park.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The fiscal impact of the proposed appropriation is depicted in the table below:
Funding
“District 2 – New Playground at Ralph Welch Park,” Project No. 428-2590-XXXXX-71096 Beginning Budget
$153,661
Appropriation of Available Reserves in the Capital Improvement Project Fund $28,000
Revised Budget
$181,661
Expenses/Encumbrances as of Sept. 18, 2024
($2,951)
Remaining Available Budget
$178,710
PREVIOUS RELATED ACTION:
On November 6, 2023, the City Council approved Resolution No. 2023-190 creating the Project and appropriating $153,661 to the Project.
On April 15, 2024, the City Council approved Resolution No. 2024-60, approving the fiscal policy stated uses of the FY 2022-23 Unassigned Fund Balance and amending the FY 2023-24 General Fund Operating Budget by appropriating the Fund Balance to Section 115 Trust Contribution, Equipment Replacement Reserve, and CIP Funding.
DISCUSSION:
During the week of April 3, 2023, City Staff attended the California Parks and Recreation Society (CPRS) annual conference. During the conference expo, Miracle Playground Equipment was displaying a large, brand-new playground in their exhibit. Miracle offered to sell the playground equipment to the City at the substantially discounted price of $35,126.75, so they would not have to return it back to their center. The City was able to promptly purchase the playground equipment by utilizing Sourcewell contract #010521 and Youth Commitment Funds (101-4191). However, this purchase was only for the playground equipment, and not the installation costs. In order to provide for the cost of installation, the Project was created. After going out to bid, the City received the lowest responsive, responsible bid, in the amount of $177,500, for the installation of the playground equipment. Approval of the proposed resolution will provide for additional funding needed to install the new playground equipment at Ralph Welch Park.
Prepared by:
Shandy Dittman, Public Works Fiscal and Project Manager ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2024-133
Appropriation of Capital Improvement Project Fund Reserves to “District 2 – New Playground at Ralph Welch Park”