CITY OF POMONA
COUNCIL REPORT
October 7, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR “CIVIC CENTER PLAZA – NEW PLAYGROUND AND AMENITIES,” PROJECT NO. 428-2590-XXXXX-71063; AND AWARD CONTRACTS RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Adopt the following resolution:
RESOLUTION NO. 2024-157 - A RESOLUTION AMENDING THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY UNAPPROPRIATING $2,367,441 OF FUNDS FROM VARIOUS PROJECTS, AND APPROPRIATING THEM AND $2,300,000 OF AVAILABLE GENERAL FUND RESERVE FUNDS TO “CIVIC CENTER PLAZA – NEW PLAYGROUND AND AMENITIES,” PROJECT NO. 428-2590-XXXXX-71063; Award a construction contract to PUB Construction, Inc. for “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063, to include all Base Bid items and Additive Alternate Nos. 1-3, in the amount of $10,397,465; Award a consultant agreement to Willdan Engineering to provide Professional Engineering and Construction Management, Inspection, and Sampling Services for “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063, in the amount of $574,064; Find that the project referenced above is environmentally categorically exempt pursuant to:
California Environmental Quality Act (CEQA) Sections 15301, 15303, 15331, and 15332 in that the construction of the proposed project is in an infill area, and designated to limit any impact to the historic structures and the historic character of the historic district.
National Historic Preservation Act (NHPA) Programmatic Agreement (PA) Section 106 and per the State Historic Preservation Office Appendix No. 20, the construction of a ‘Noncontributing structure’ are limited exclusively to the activities as listed in Appendix A of the PA in accordance with the PA exemption stipulation(s) cited in the Appendix; and Authorize the City Manager, or her designee, to execute the construction contract, consultant agreement, and related documents (permits, change orders, etc.).
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in providing additional funding and revising the total budget of “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 (Project) to $14,329,377. It will also award a construction contract to PUB Construction, Inc. in the amount of $10,397,465 to provide construction improvements and a consultant agreement to Willdan Engineering in the amount of $574,064 to provide Professional Engineering and Construction Management, Inspection, and Sampling services for the Project.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of the recommended actions will allow for the reappropriation of funds, increasing the Project budget by $4,667,441. The budget increase is necessary to award a construction contract and consultant agreement for the total amount of $10,971,529.
Of the $4,667,441, a total of $2,367,441 will be reappropriated from various existing CIP projects, as listed in the Resolution (Attachment No. 1), specifically, Exhibit ‘A,’ Section 1 (Attachment No. 2). A total of $2,300,000 is available from General Fund Reserves, and will be replenished using Park Development Impact Fees (DIF), as they become available.
At a later date, Staff will recommend that the City Council appropriate an additional $502,000 of Measure A funding to the Project upon approval from the Regional Parks and Open Space District.
The following table further details the fiscal impacts associated with the recommended actions:
Category
“Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 Beginning Budget
$9,661,936
Funds – Allocated from Various CIP Projects
$2,367,441
Available General Reserve Funds
$2,300,000
Revised Budget
$14,329,377
Expenditures/Encumbrances
(as of September 18, 2024)
($2,498,973)
Construction Contract
($10,397,465.14)
Consultant Agreement
($574,064)
Budget Remaining
$858,875
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice Inviting Bids for the construction of “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 was posted on the City’s electronic bidding platform, Planet Bids, on July 9, 2024. The notification of this posting was also advertised in the Inland Valley Daily Bulletin on July 16, 2024 and July 30, 2024.
PREVIOUS RELATED ACTION:
On February 27, 2023, the City Council approved an amendment to the FY 2022-23 CIP Budget modifying the Project description to include additional scope of work and appropriating $1,100,000 of State of California General Fund Grant Funding. The City Council also approved the award of a professional consultant services agreement to Hirsch & Associates, Inc. in the cumulative amount of $509,700.
On April 8, 2024, the City Council approved a Purchase Order to Landscape Structures, Inc., utilizing Sourcewell Cooperative Contract No. 10521-LSI in the total amount of $1,753,861, to order the new playground equipment for the Project.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301, 15303, 15331, and 15332 in that the construction of the Project is in an infill area and designated to limit any impact to the historic structures and the historic character of the historic district.
The Project is also categorically exempt from the National Historic Preservation Act (NHPA) Programmatic Agreement (PA) Section 106, and per the State Historic Preservation Office Appendix No. 20, as the construction of a ‘Noncontributing structure’ are limited exclusively to the activities as listed in Appendix A of the PA in accordance with the PA exemption stipulation(s) cited in the Appendix attached to the Section 106 Review Document.
DISCUSSION:
On May 29, 2024, the City issued Request for Proposals (RFP) No. 2024-34 “Professional Civil Engineering; and, Construction Management, Inspection, and Sampling Services” for “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to five (5) potential bidders from the On-Call Master Consultant List, with three (3) potential bidders downloading the RFP, resulting in the City receiving two (2) proposals from Willdan Engineering and Z&K Consultants, Inc. Proposals were due on June 20, 2024, and after the bid evaluation process, Willdan Engineering’s proposal was deemed the most qualified based on experience, approach, and qualifications, as depicted in the table below:
Proposer
Score
Willdan Engineering
88.25 Z & K Consulants, Inc.
86.01 On July 9, 2024, the City issued Invitation for Bids (IFB) No. 2024-41 for the construction of “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 118 potential bidders, with 94 of them downloading the IFB, resulting in the City receiving one (1) bid from PUB Construction, Inc. Bids were due on August 15, 2024.
If approved, construction is anticipated to begin in January 2025 with completion by Summer 2026.
COUNCIL PRIORITIES & GOALS:
This item supports the following FY 2021-22 City Council Priorities and Goals: Goal O: Improve Parks facilities in the following general order of priority: 1) ensuring that existing amenities are functioning; 2) rehabilitating bathrooms and other park facilities; 3) adding trees; 4) improving ADA accessibility of all park facilities and equipment; 5) adding new bathrooms; and 6) adding additional recreation and playground equipment.
Prepared by:
Stephanie Carbajal
Program Assistant
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2024-157
Attachment No. 2 – Exhibit ‘A’ to Resolution No. 2024-157 Resolution to Reappropriate Funding, and Award Construction Contract and Construction Management Agreement for “Civic Center Plaza – New Playground and Amenities”