CITY OF POMONA
COUNCIL REPORT
October 21, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $385,000 OF AVAILABLE FAIRPLEX MITIGATION FUNDS TO “TRAFFIC SIGNAL IMPROVEMENT – MCKINLEY AVENUE AND CANYON WAY,” PROJECT NO. 428-2590-XXXXX-68587 AND AWARD OF CONSTRUCTION CONTRACT TO COMET ELECTRIC, INC.
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Adopt the following resolution:
RESOLUTION NO. 2024-112 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $385,000 OF AVAILABLE FAIRPLEX MITIGATION FUNDS TO “TRAFFIC SIGNAL IMPROVEMENT – MCKINLEY AVENUE AND CANYON WAY” PROJECT NO. 428-2590-XXXXX-68587; Award a construction contract to Comet Electric, Inc. for “Traffic Signal Improvement – McKinley Avenue and Canyon Way,” Project No. 428-2590-XXXXX-68587, to include all Base Bid items, in the amount of $705,500; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or her designee, to execute the construction contract/agreement and related documents (permits, etc.).
EXECUTIVE SUMMARY:
As recommended by the Fairplex Mitigation Fund Advisory Committee, City Council adoption of Resolution No. 2024 – 112 will appropriate $385,000 of available Fairplex Mitigation Funds to fully fund “Traffic Signal Improvement – McKinley Avenue and Canyon Way,” Project No. 428-2590-XXXXX-68587 (Project). Further, City Council approval will result in the award of a construction contract to Comet Electric, Inc. in the amount of $705,500 to construct the Project.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of the recommended actions will award a construction contract in the amount of $705,500. The following table details the fiscal impacts associated with approval:
Category
“Traffic Signal Improvement – McKinley Avenue and Canyon Way,” Project No. 428-2590-XXXXX-68587 Beginning Budget (includes 2024-25 CIP & Fairplex Mitigation Funds prior Appropriation) $600,000
Appropriation of Available
Fairplex Mitigation Funds
$385,000
Revised Budget
$985,000
Expenditures/Encumbrances
(as of October 9, 2024)
($57,184)
Construction Contract Award
($705,500)
Budget Remaining
$222,316
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for the construction of “Traffic Signal Improvement – McKinley Avenue and Canyon Way,” Project No. 428-2590-XXXXX-68587 was posted on the City’s electronic bidding platform, Planet Bids, on June 27, 2024.
PREVIOUS RELATED ACTION:
On August 7, 2023, the City Council adopted Resolution No. 2023-132 to create a new CIP project, “Traffic Signal Improvement – McKinley Avenue and Canyon Way,” Project No. 428-2590-XXXXX-68587 and appropriated $600,000 of Fairplex Mitigation Funds to the Project.
On September 10, 2024, the Fairplex Mitigation Fund Advisory Committee recommended the appropriation of Fairplex Mitigation funds to the project.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the project consists of the operation, repair and maintenance of existing facilities.
DISCUSSION:
The Project will provide for the installation of a new traffic signal, including a controller cabinet, a video detection system, a battery backup system, and crosswalk improvements at the intersection of McKinley Avenue and Canyon Way, as recommended by the Fairplex Mitigation Fund Advisory Committee.
On June 27, 2024, the City issued Invitation for Bids (IFB) No. 2024-39 for “Traffic Signal Improvement – McKinley Avenue and Canyon Way,” Project No. 428-2590-XXXXX-68587 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 565 potential bidders, with 53 of them downloading the IFB, resulting in the City receiving eight (8) proposals. Bids were due on July 25, 2024, and were thoroughly qualified. The lowest bidder for the base bid and additive alternates is Comet Electric, Inc., as shown in the table below:
Contractor
Total Base Bid
Total Additive Alternates (1-2)
Total Base Bid & All Additive Alternates 1-2
1 Comet Electric, Inc.
$705,500
$277,664
$983,164
2 Select Electric, Inc.
$690,848
$294,427
$985,275
3 Calpromax Engineering, Inc.
$750,443
$357,000
$1,107,443
4 PTM General Engineering Services, Inc.
$796,559
$322,464
$1,119,023
5 Elecnor Belco Electric, Inc.
$772,977
$353,483
$1,126,460
6 Baker Electric & Renewables, LLC
$803,257
$567,162
$1,370,419
7 International Line Builders, Inc.
$873,555
$542,902
$1,416,457
8 DBX, Inc.
$988,340
$707,905
$1,696,245
Engineer’s Estimate
$708,908
$350,000
$1,058,908
If approved by City Council, and depending on materials lead-time, it is anticipated that construction will begin in early Summer 2025. The contractor will have 45 days to complete the Project. Staff and contractor will coordinate with the Fairplex to minimize impacts to scheduled events at the Fairplex during construction.
Prepared by:
Stephanie Carbajal
Program Assistant
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2024-112
Adopt Resolution No. 2024-112 and Award Construction Contract for “Traffic Signal Improvement – McKinley Ave. & Canyon Way,” Project No. 428-68587