CITY OF POMONA
COUNCIL REPORT
November 18, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Gutierrez, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: RESOLUTION TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AND AWARD OF CONSTRUCTION CONTRACT FOR “HOLT AVE. (WEST) RECONSTRUCTION” AND “HOLT AVE. (EAST) RECONSTRUCTION” RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Adopt the following resolution:
RESOLUTION NO. 2024-188 - A RESOLUTION AMENDING THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY UNAPPROPRIATING $600,000 OF PROP C FUNDS FROM “HOLT AVE. (WEST) RECONSTRUCTION,” PROJECT NO. 428-2590-XXXXX-71047 AND $500,000 OF PROP C FUNDS FROM “HOLT AVENUE CORRIDOR IMPROVEMENTS,” PROJECT NO. 428-2590-XXXXX-68575, AND APPROPRIATING THESE FUNDS TO “HOLT AVE. (EAST) RECONSTRUCTION,” PROJECT NO. 428-2590-XXXXX-71050; Award a construction contract to Gentry Brothers, Inc. for “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 and “Holt Ave. (East) Reconstruction,” Project No. 4285-2590-XXXXX-71050 in the total amount of $12,310,920, to include all Base Bid and Additive Alternate items; Find that the projects referenced above are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed projects will not have a significant effect on the environment; and Authorize the City Manager, or her designee, to execute the construction contract/agreement and related documents (permits, amendments, etc.).
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in providing additional funding and awarding a construction contract to Gentry Brothers, Inc. in the total amount of $12,310,920 to provide construction improvements for “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 ($9,922,076.60) [Holt Ave. (West) Project] and “Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 ($2,388,843.20) [Holt Ave. (East) Project]. The Holt Ave. (West) Project will provide for the construction of raised, landscaped medians, street pavement rehabilitation, and parkway enhancements. Street pavement rehabilitation will be the focus of the Holt Ave. (East) Project.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Adoption of Resolution No. 2024-188 (Attachment No. 1) will amend the FY 2024-25 CIP budget and approval of other recommended actions will award a construction contract to Gentry Brothers, Inc. in the total amount of $12,310,920. The following tables detail the fiscal impacts associated with these actions:
Category
“Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 Beginning Budget
$14,652,164
Reappropriate Prop C Funds to “Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 ($600,000)
Revised Budget
$14,052,164
Expenditures/Encumbrances (as of November 6, 2024)
($3,450,904)
Pending Un-encumbrance for PO #203538 (Reduction to HR Green Pacific, Inc.) $950,000
Construction Contract Award to Gentry Brothers, Inc.
($9,922,076.60)
Budget Remaining
$1,629,184
Category
“Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 Beginning Budget
$3,102,502
Appropriate Prop C Funds From “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 $600,000
Appropriate Prop C Funds From “Holt Ave. Corridor Improvements,” Project No. 4285-2590-XXXXX-68575 $500,000
Revised Budget
$4,202,502
Expenditures/Encumbrances (as November 6, 2024)
(1,912,200)
Pending Un-encumbrance for PO #203538 (Reduction to HR Green Pacific, Inc). $250,000
Construction Contract Award to Gentry Brothers, Inc.
($2,388,843.20)
Remaining Available Budget
$151,459
Category
“Holt Ave. Corridor Improvements,” Project No. 428-2590-XXXXX-68575 Beginning Budget
$7,758,999
Reappropriate Prop C Funds to “Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 ($500,000)
Revised Budget
$7,258,999
Expenditures/Encumbrances (as November 6, 2024)
($7,153,524)
Pending Un-encumbrance for PO $203538 (Reduction to HR Green Pacific, Inc.) $100,000
Remaining Available Budget
$205,475
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for construction of “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 and “Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 was posted on the City’s electronic bidding platform, Planet Bids, on September 9, 2024. It was also advertised in the Inland Valley Daily Bulletin on September 10 and September 30, 2024.
PREVIOUS RELATED ACTION:
On December 7, 2015, the City Council approved various Resolutions: 1) unappropriating funding from existing CIP projects funded with former Redevelopment Agency excess bond proceeds and appropriating for required/current commitments, and 2) appropriating additional former Redevelopment Agency excess bond proceeds for City Manager-recommended projects.
On March 6, 2017, the City Council approved the creation of “Holt Avenue Reconstruction,” Project No. 428-2590-XXXXX-71047 and appropriated Excess RDA Bond Proceeds, Series “AX” Bond Funds (Garey Village Sale Proceeds) in the amount of $7,517,970.
On May 1, 2017, the City Council adopted a Resolution amending the FY 2016-17 CIP budget by updating the project name and description of “Holt Avenue Reconstruction,” Project No. 428-2590-XXXXX-71047 to “Holt Avenue (West) Reconstruction,” Project No. 428-2590-XXXXX-71047, and reappropriating Excess RDA Bond Proceeds in the amount of $1,740,285.
On May 21, 2018, the City Council adopted a resolution amending the FY 2017-18 CIP Budget by reappropriating funds between two existing CIP projects: “Major Street Rehabilitation - 2015 Metro Call,” Project No. 428-2590-XXXXX-67918 and “Holt Avenue (West) Reconstruction,” Project No. 428-2590-XXXXX-71047.
On November 19, 2018, the City Council adopted a Resolution amending the FY 2016-17 CIP budget by unappropriating $1,125,749.30 of Series “AX” Bond Funds (Garey Village Foreclosure Sale Proceeds) and appropriating $809,239.30 of Measure R Funds and $316,510 of Proposition C Funds.
On September 21, 2020, the City Council adopted a Resolution to unappropriate $562,300 of Series “BI(AX/AI)” Bond Proceeds from “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 and appropriating them to “Police – Main Facility Roof Replacement,” Project No. 428-2590-XXXXX-73369.
On June 6, 2022, the City Council adopted a Resolution to accept the Fiscal Year 2022-23 to Fiscal Year 2026-27 Five Year Capital Improvement Program Budget, which appropriated $200,000 od Safe Clean Water Program (Measure W) Funds to “Holt Ave. (East) Reconstruction,” Project No. 4285-2590-XXXXX-71050. The adopted resolution also appropriated $3,300,000 of American Rescue Plan Act (ARPA) Funds, $100,000 of Measure R Funds, $1,321,7222 of Prop C Funds and $600,000 of Safe Clean Water Program (Measure W) Funds to “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047.
On May 15, 2023, The City Council adopted a Resolution to unappropriate $1,200,000 of Proposition C Funds from “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 and $535,297 of Series “BI(AX/AI)” Bond Proceeds (D4) from “Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 and appropriated them to Holt Avenue Corridor Improvements,” Project No. 428-2590-XXXXX-68575.
ENVIRONMENTAL IMPACT:
The Projects are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that they meet the guidelines for the implementation of CEQA because the Projects consist of the operation, repair and maintenance of existing facilities.
DISCUSSION:
The proposed improvements associated with the Projects will enhance the safety and walkability of portions of Holt Avenue, which are located within Qualified Census Tracts (QCT). The pavement upgrades and parkway enhancements will enhance the safety in the QCT’s, encouraging residents to walk more, alleviating public health issues through exercise. Holt Avenue is a major thoroughfare in the City of Pomona linking residents to government offices, medical offices, schools, restaurants, businesses and the downtown corridor.
The Holt Avenue (West) Project will construct Corridors Specific Plan (CSP) improvements including new raised center medians with landscaping and limited parkway enhancements (various tree and sidewalk replacement). It will also include street pavement rehabilitation (overlay) and some related traffic signal improvements, as funds allow. The Holt Avenue (West) Project limits are primarily from Humane Way to Dudley Street and from Garey Avenue to Park Avenue. Since the prior Holt Corridor Improvements project recently completed CSP-type improvements on Holt Avenue east of Garey Avenue, the Holt Avenue (East) Project will focus on street pavement rehabilitation (overlay) primarily from Garey Avenue to San Antonio Avenue, and from San Antonio Avenue to the East City limit (slurry seal, as additive alternate work), as funds allow.
An Invitation for Bid (IFB# 2024-53) was posted on the City’s electronic bidding platform, Planet Bids. The solicitation notified 715 potential bidders with 89 vendors downloading the IFB package, resulting in the City receiving (5) five proposals. Gentry Brothers, Inc. submitted the lowest responsible, responsive bid. See the table below for bid comparisons:
Contractor
Total Base Bid
Total Additive Alternates (1-2)
Total Base Bids & All Additive Alternates 1-5
1 Gentry Brothers, Inc.
$8,883,510.60
$3,427,409.20
$12,310,919.80
2 R.J. Noble Company
$10,245,587.04
$3,443,896.20
$13,689,483.24
3 Nationwide Contracting Services, Inc.
$10,619,462.25
$4,001,666.45
$14,621,128.70
4 Griffith Company
$11,841,486.23
$2,811,213.77
$14,652,700.00
5 C.A. Rasmussen, Inc.
$11,912,683.12
$2,843,734.90
$14,756,418.02
Engineer’s Estimate
$14,000,000.00
If awarded, construction work is anticipated to begin in January 2025 with estimated completion by the end of 2025.
Prepared by:
Stephanie Carbajal
Program Assistant
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2024-188
Amend CIP Budget and Award Contract/Agreement for Holt Ave. (West) Reconstruction and Holt Ave. (East) Reconstruction