CITY OF POMONA
COUNCIL REPORT
December 2, 2024
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Mark Gluba, Assistant City Manager
SUBJECT: AWARD CONSTRUCTION CONTRACT TO GENTRY BROTHERS, INC. IN THE AMOUNT OF $2,182,817 FOR “STREET IMPROVEMENTS AND WALKING TRAIL/STEPS REHABILITATION,” PROJECT NO. 428-2590-XXXXX-71078 RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Award a construction contract to the apparent lowest bid from Gentry Brothers, Inc. for “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078, to include all Base Bid A & B items, plus Additive Alternate Item Nos. 1-3, in the total amount of $2,182,817; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; Find that the project referenced above was categorically excluded under HUD regulations in 24 CFR Part 58 of the National Environmental Policy Act (NEPA) per 24 CFR 58.35(a)(5) and subject to laws and authorities in 58.6; Authorize increased contingency capacity of up to forty-two (42) percent to allow use of available grant funding; and Authorize the City Manager, or designee, to execute the construction contract and any subsequent change orders on behalf of the City.
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in awarding a construction contract to Gentry Brothers, Inc. in the total amount of $2,182,817, to include the Base Bid items and Additive Alternate Item Nos. 1-3, for “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078 (Project). The Project will construct a new stairway at the Ganesha Park hillside above Tonner Drive near Paige Drive. It will also provide for the pavement rehabilitation of several streets in the Ganesha Hills area.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $2,182,817. The following table details the fiscal impact associated with the recommended actions:
Category
“Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078 Project Budget
$3,250,000
Expenditures/Encumbrances
(as November 20, 2024)
($167,233)
Construction Contract Award
($2,182,817)
Available Budget Remaining
$899,950
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, an Invitation for Bids for the construction of “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078 was posted on the City’s electronic bidding platform, Planet Bids, on September 26, 2024.
PREVIOUS RELATED ACTION:
On June 6, 2022, the City Council approved Resolution No. 2022-94 adopting the FY 2022-23 CIP Budget, which included the new project, “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078. The City Council also appropriated $250,000 of Measure M funding to the Project.
On August 21, 2023, the City Council approved Resolution No. 2023-134, an amendment to the FY 2023-24 Capital Improvement Program (CIP) Budget by accepting, increasing revenue estimates, and appropriating $3,000,000 of Department of Housing and Urban Development (HUD) Economic Development Initiative FY 2022 Community Project Funding (CPF) Grant Funds to “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) because the project consists of the operation, repair, or maintenance of existing facilities. The Project is also categorically excluded under HUD regulations in 24 CFR Part 58 of the National Environmental Policy Act (NEPA) per 24 CFR 58.35(a)(5) and subject to laws and authorities in 58.6.
DISCUSSION:
The Base Bid of the Project will provide for the construction of a new stairway at the Ganesha Park hillside above Tonner Drive near Paige Drive, and the pavement rehabilitation of the following streets in and around the Ganesha Hills area:
Base Bid:
El Paraiso Drive from Canyon Way to End
Midvale Drive from El Paraiso Drive to McKinley Avenue
Stratford Place from El Paraiso Drive to End
Fairview Place from McKinley Avenue to End
The project budget will also provide for the pavement rehabilitation of the following streets as part of Additive Alternate Nos. 1-3:
Additive Alternate No. 1:
Hillcrest Drive from Oak Knoll Drive to North Hill Road Additive Alternate No. 2:
Hillcrest Drive from North Hill Road to Tonner Drive
Additive Alternate No. 3:
Hillcrest Drive from Tonner Drive to Val Vista Street
Additive Alternate No. 4 (as funds allow):
North Hill Road from Paige Drive to Hillcrest Drive
Sunset Drive from Hillcrest Drive to Paige Drive
Tonner Drive from Hillcrest Drive to End
The Project will also provide for the rehabilitation and reconstruction of trails and stairways in the Ganesha Park hillside area above Tonner Drive. As part of the HUD Community Project Funding program, Congresswoman Norma Torres secured $3,000,000 for this Project in an effort to encourage outdoor exercise for the residents of Pomona.
On September 26, 2024, the City issued Invitation for Bids (IFB) No. 2024-58 “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 701 potential bidders, with 61 downloading the IFB, resulting in the City receiving two (2) proposals. Bids were due on October 24, 2024 and were thoroughly qualified. The apparent lowest bidder is Gentry Brothers, Inc., as shown in the table below:
Contractor
Total Base Bid A&B
Total Additive Alternates (1-3)
Total Base Bids & All Additive Alternates 1-4
1 Gentry Brothers, Inc.
$963,795
$1,219,022
$2,713,137
2 TORO Enterprises, Inc.
$2,256,340
$1,419,460
$4,295,675
Engineer’s Estimate
$3,000,000
The Project is scheduled to begin in February 2025 with completion anticipated by the end of 2025.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
Award Construct Contract to Gentry Brothers for “Street Improvements and Walking Trail/Steps Rehabilitation,” Project No. 428-2590-XXXXX-71078