City Council / Housing Authority
December 16, 2024

ATTACHMENT NO. 4
• cognizant®
Prepared For:

City of Pomona, California
Statement of Work
Workday Deployment Services
Preparation Date: November 7, 2024
City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025

STATEMENT OF WORK
FOR

WORKDAY DEPLOYMENT SERVICES
This Statement of Work ("SOW") is made effective on the 16'h day of December 2024 (the "SOW Effective Date") by and between City of Pomona, California ("Client"), having its principal place of business at 505 South Garey Avenue, Pomona, CA 91766 and Collaborative Solutions, LLC, a limited liability company ("CSLLC"), an Affiliate of Cognizant Worldwide Limited ("Cognizant"), having its principal place of business at 300 Frank W Burr Boulevard, Suite 36, 6th Floor, Teaneck, NJ 07666 for Services scheduled to begin on February 10, 2025 ("Start Date") and expected to end on December 11, This SOW, together with the Agreement, sets out the terms pursuant to which CSLLC will provide certain Services, as further described below. This SOW is being entered into in connection with and subject to the terms and conditions contained in the Master Services Agreement by and between Cognizant and Client dated as of December 16, 2024 (the "Agreement"). All capitalized terms used herein that are not otherwise defined shall have the same meaning as ascribed to such terms in the Agreement.

1.0 Scope of Work (Scope")
The Scope set out below describes the limits of the implementation in terms of organization, functionality, data conversion, integrations, reports, change management, and training which will be a part of the project.

1.1 Organization Scope

1.1.1 Person Population
Population Type Count
Active Employees Up to seven hundred fifty (750)
Contingent Workers Up to two hundred (200)
Terminated Workers Active in current and prior year
Retirees Up to one hundred (100)
Region Countries
Americas United States of America

1.1.2 Language: All communication, documentation, data and Deliverables will be in English.

1.1.3 Currency: United States Dollars (USD").

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 2 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025

1.1.4 Security: Single sign-on and activation of Workday Factory delivered security groups.

1.2 Functionality Scope
The following functional areas will be configured within the Workday application. Client understands this project is being deployed using Launch deployment approach.

Functional Area Location Scope
Human Capital Management ("HCM"): Core, including United States of America Core Compensation
Benefits United States of America
Learning Management United States of America
Talent Optimization United States of America
Absence Management United States of America
Time Tracking United States of America
Payroll United States of America
Core Financial Management, Accounting, and Finance United States of America Financial Accounting United States of America
Banking and Settlement United States of America
Revenue Management United States of America
Supplier Accounts United States of America
Procurement United States of America
Business Assets United States of America
Expenses United States of America
Budgets United States of America
Projects United States of America
Planning (Adaptive Insights) United States of America
Grants Management United States of America
Prism United States of America
People Analytics United States of America
Mobile Solutions United States of America
Employee Self-Service United States of America
Manager Self-Service United States of America
Configuration of the functional areas above will be limited to the functionality Scope contained in Appendix D of this SOW.

1.3 Data Conversion Scope
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 3 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 CSLLC will leverage Workday's Launch Deployment approach methodology and process to support Client's data conversion where applicable for the duration of the engagement.
• Client's project team will provide a single data file to Workday/CSLLC for each template regardless of the number of legacy systems.
• Client is responsible for data validation and mapping requirements for all data.

Client will provide all translation values and mapping to Workday/CSLLC within the design configuration workbooks.
• Client is responsible for updating, testing and maintaining delivered data extraction scripts/accelerators to accommodate Client's specific configuration or design.
• The CSLLC consultant project team will then load the provided information directly into the Workday tenant using Workday's web services. As data conversion is an iterative process, Client will be responsible for all data cleanup identified during the process and is responsible for supporting multiple data extracts from the legacy systems.

Three (3) data load cycles are included in the Scope of this SOW. Data from Client's current Production system(s) will be converted into Workday during each of the conversion cycles without data scrambling or masking. Data scrambling or masking is not included in the Scope of this SOW. The data load cycles for this SOW include:
• Foundation tenant
• End-to-End Testing tenant
• Copy of the End-to-End tenant will be used for payroll Parallel Testing • Gold/Pre-Production tenant in preparation for Move-to-Production The data conversion Scope is further detailed in Appendix D.

1.4 Interfaces/Integrations Scope
The integrations listed in Appendix B are included in the Scope of the project.

Integrations that are critical for Go-Live have been assigned to CSLLC. Below is a summary of the integration counts.

Phase One (1):

Integrations Owner Cloud Enterprise Interface Workday Other Connect Builder/Document Studio
Transformation Service
CSLLC Eleven (11) One (1) Ten (10) Five (5)
Client Zero (0) One (1) Zero (0) Zero (0)
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Phase Two (2):

Integrations Owner Cloud Enterprise Interface Workday Other Connect Builder/Document Studio
Transformation Service
CSLLC Eleven (11) Five (5) One (1) One (1)
Client Zero (0) Four (4) Zero (0) Zero (0)

1.5 Report Scope
All Workday delivered standard reports associated with the Scope listed in Section 1.2 are included in the Scope of the project. If CSLLC has included assistance for additional custom reporting support and training as part of CSLLC's estimate, it will be identified in the Pricing section of this SOW.

Any specific custom reports listed in Appendix B are included in the Scope of the project.

1.6 Advisory Services Scope
As they relate to the applications, areas, and events specified in Sections 1.1 and 1.2 above, CSLLC will complete Organizational Change and Training ("OC&T") Services.

Specific Services and tasks to be performed by CSLLC and Client are detailed in Section 2.0 below. All OC&T activities, communication, materials, and Deliverables will be conducted and/or produced in English.

As they relate to the applications, areas, and events specified in Sections 1.1 and 1.2 above, CSLLC will complete a reporting readiness Service including the following Deliverables:
• Reporting readiness session
• Design standards review
• Helpful Workday Community links
• Frequently used standard reports artifact

1.7 Strategic Implementation Planning (Strategy) Scope
As they relate to the applications, areas, and events specified in Sections 1.1 and 1.2 above, CSLLC will perform a strategic implementation planning engagement over a period of six (6) working weeks in support of the pre-implementation planning activities This stage shall be performed by a team including CSLLC strategy & transformatior consultants in collaboration with Client human resources, payroll, finance, and information technology representatives.

CSLLC will facilitate Strategy workshops around the key areas of Leadership Alignment and Technology Readiness as indicated in the table below.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 5 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Strategy Area Strategy Scope
Leadership Strategy map
Alignment • Vision
• Guiding principles
: Galle propositives
Success metrics
Project governance
Roles and responsibilities
: Decision making and escalation authority
• Foundation data concepts & master data model
Technology • Job architecture
Readiness Enterprise architecture
• Workday technology
• Reporting & analytics
Deliverables:
• Strategy map with defined vision, guiding principles, goals & objectives, value statements, and success metrics
Project governance model with defined roles & responsibilities including cadence, decision making authority and escalation process
Strategic readiness facilitation documents and decision/action items documented in a risk, assumptions, issues and dependencies (RAID) log
• Executive readout presentation.

2.0 Services and Responsibilities
This section identifies the Services to be performed by CSLLC and the responsibilities of Client.

Stage CSLLC Services Client Responsibilities
Strategy • Assemble the CSLLC project team • Assemble the Client project team for Strategy stage for Strategy stage
• Conduct Strategy planning • Attend weekly project meetings sessions
• Jointly schedule Strategy
• Schedule Strategy meetings and workshops
provide status reporting Participate in Strategy sessions • Participate in weekly project Provide input into the executive meetings readout
Jointly schedule Strategy Provide organizational change workshops counterpart to regularly interface
• Conduct Strategy map sessions with CSLLC's OC&T team
• Define project governance and Participate in persona workshop decision-making model : Update standard persona cards
Conduct data conversion following persona workshop
readiness session
• Provide input on the preliminary
• Conduct foundation data change impact analysis
assessment sessions • Sign off on stage
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 6 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Stage CSLLC Services Client Responsibilities
• Conduct Workday technology,
enterprise architecture, and
reporting sessions
• Conduct persona workshop to
review standard persona cards for
the following four (4) areas (as
reflected in project Scope)
Manager
Human resources partner
Cost center manager
• Attend key Strategy sessions to
collect initial change impacts
• Develop preliminary change
impact analysis to reflect
information from key Strategy
sessions
• Executive readout
• Provide stage sign-off document
Plan • Assemble the CSLLC project team • Identify and provide project team and introduce to Client counterpart and project Subject Matter Experts • Review Launch approach, Scope, ("SMEs")
and integration discovery document • Identify stakeholders, sponsors, with Client and system administrators
Schedule recurring project • Establish and attend monthly meetings and status reporting steering committee meetings • Jointly schedule planning sessions including the CSLLC Engagement Manager ("CSLLC EM")
• Establish a regular cadence of
meetings including attending the • Participate in planning sessions monthly steering committee • Provide input into the project plan meetings • Provide integration requirements
• Create the integration tracker and existing sample files (dashboard) • Notify third-party vendors for
• Conduct project planning sessions integrations and obtain consensus • Create the project plan to the Timeline (as defined herein) • Conduct catalyst workshops • Provide third-party vendor contact information and confirm third-party
• Provide data conversion and vendors agree to the Timeline configuration workbooks, including
recommendation based on best • Develop data conversion strategy practices and action plan based on CSLLC's
recommendation
• Assist with questions regarding
mapping of data to Workday data • Complete data gathering and model configuration workbooks and
submit to CSLLC's secure transfer
• Conduct Foundation Data Model site
("FDM") sessions
• Identify initial risks and
• Jointly schedule alignment recommendations to reduce risk workshops (SMEs planning for
design) • Initiate process of receiving
requirements to third-party vendors
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 7 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Stage CSLLC Services Client Responsibilities
• Jointly create the executive • Receive integration requirements presentation for project kickoff from third-party vendors meeting • Confirm Client named support
• Receive Foundation tenant from contact
Workday • Develop training plan for project
• Participate and support the project resources
kickoff meeting • Identify key resources to complete
• Work with Client to set up CSLLC's Workday training
secure transfer site for sharing • Complete Workday training confidential/private employee data including workbook, integration and • Load Client data for Foundation functional training
tenant • Jointly create the executive
• Schedule and conduct project presentation for project kickoff initiation checkpoint Workday meeting
Delivery Assurance review • Lead project kickoff meeting • Provide stage sign-off document • Provide plan and policy documents • Work with CSLLC to set up
CSLLC's secure transfer site for
sharing confidential/private
employee data
• Provide required data for build of
Foundation tenant and submit to
CSLLC's secure transfer site
• Jointly schedule alignment
workshops (SMEs planning for
design
• Sign off on stage
Architect & Configure • Manage the project plan • Provide input and support • Participate in weekly project management of the project plan meetings • Participate in weekly project and
• Provide status report and co- workstream meetings
facilitate monthly steering • Hold monthly steering committee committee status meetings meetings and co-facilitate with • Conduct weekly workstream CSLLC's EM
meetings • Provide project SMEs for
• Gather interface requirements alignment workshops
• Conduct foundation alignment • Assist in clarifying configuration sessions requirements
• Deliver the CSLLC assigned • Complete Workday training integration design documents • Participate in architect workshops • Add configuration approved from • Conduct integrations architect alignment workshops to complete workshop (design sessions) for the Configuration tenant Client assigned integrations with • Provide validation reports for the guidance from CSLLC Foundation tenant • If Client assigned integrations are • Finalize tenant management plan included herein, design documents This SOW is proprietary and confidential to Collaborative Solutions, LLC. 8 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Stage CSLLC Services Client Responsibilities
• Schedule and conduct Workday will need to be provided by Client Delivery Assurance reviews, if in to CSLLC during this stage Scope between Client and • Review and sign off on integration Workday design documents (after detailed
• Provide stage sign-off document design review sessions) • Complete configuration based on • Validation of Foundation tenant specifications gathered in the build
foundation alignment sessions • Review existing reports and • Build integrations confirm which Workday report will
• Jointly conduct Workday Customer meet these needs and identify any Confirmation Sessions ("CCS") necessary custom reports as part of the alignment stage
• Conduct Unit Testing of • Define and document test plan and tegrations developed by CSLL test scenarios (End-to-End, User Create integrations operatior
Readiness and Regression)
instructions guides for CSLLC
assigned integrations • Jointly conduct CCS
• Assist with questions regarding • Build Client assigned integrations mapping of data to Workday data • Create integration operations model guides for all Client assigned
• Build of End-to-End tenant integrations
• Provide exception reports/issues • Finalize test scenarios, test log from End-to-End tenant build scenario assignments and detailed daily test plan based on test
• Provide validation reports and scenarios that CSLLC provides support validation efforts of End-to-
End tenant • Update and sign off on
configuration as a result of CCS
• Advise on test scenarios by
providing standard and • Provide required data for End-to- recommended test scenarios as End tenant and submit to CSLLC's well as supporting the Client in secure transfer site
developing Client-specific ones • Update data gathering workbooks • Design and develop any custom for End-to-End tenant
reports which are in Scope • Validation of End-to-End tenant build
• Conduct smoke test for functional
configuration of End-to-End tenant • Review and resolve issues from • Provide a sample defect tracking exception reports
log • Sign off on stage
Test • Manage the project plan and • Provide input to the project plan participate in weekly project and participate in weekly project meetings meetings
• Create and monitor integrations • Lead Test stage kickoff session schedule recurrence tracker
• Execution of all test scenarios
• Participate in Test stage kickoff (End-to-End, Parallel, User session Readiness and Regression)
• Support integration defect • Manage and sign off on all test resolution for CSLLC assigned results (End-to-End, User integrations Readiness and Regression)
• Prepare for User Readiness review
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 9 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Stage CSLLC Services Client Responsibilities
• Provide knowledge transfer, • Provide person data for Parallel operations guides, and validated & tenant and submit to CSLLC's tested integration systems for secure transfer site
Client testing of CSLLC built • Validation of Parallel tenant build integrations
• Create/maintain Parallel Testing
• Provide testing oversight and defect tracking log
support
• Review and resolve issues from
• Copy End-to-End Test tenant for exception reports
payroll Parallel Testing
• Complete catch-up data transaction
• Provide parallel variance reports entry for each parallel cycle as and support variance analysis defined by Parallel Testing strategy • Provide sample deployment • Execution of parallel per Client cutover plan defined Parallel Testing strategy
• Schedule and conduct Workday and success criteria
Delivery Assurance reviews • Review parallel variance reports • Provide Workday Go-Live Checklist and conduct root cause analysis • Provide stage sign-off document • Provide cutover schedule for legacy systems
• Provide functioning Client assigned
interfaces per the test plan
• Develop deployment cutover plan
• Train end users once CSLLC trains
the trainers
• Complete and sign the Workday
Go-Live Checklist
• Sign off on stage
Deploy • Manage the project plan and • Provide input to the project plan participate in weekly project and participate in weekly project meetings meetings
• Provide the Workday Go-Live • Manage and execute on cutover Authorization plan
• Schedule and conduct final • Deliver Production quality data for Workday Delivery Assurance the Gold tenant
reviews, if in Scope between Client • Verify migration of Client assigned and Workday integrations
• Update integration schedule and • Perform/sign off on tenant recurrences tracker validation for Pre-Production tenant • Build Gold tenant • Jointly complete the Workday Go-
• Verify migration of CSLLC Live announcement
assigned integrations • Approve and sign off on the
• Schedule integrations according tr Workday Go-Live Authorization he integrations schedule
• Create and distribute the
recurrence tracker organizational Workday Go-Live
• Guide Client to register for the announcement
"Transition to Production" support • Complete catch-up data transaction meeting with Workday entry
• Jointly complete the Workday Go- • Sign off on stage
Live announcement
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 10 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Stage CSLLC Services Client Responsibilities
• Provide stage sign-off document
Post-Production Support • Provide standby support after the • Staff and manage help desk Move-to-Production. This support • Make any updates to Production, will encompass all functionality that including final load of transactional was deployed by CSLLC during the conversion data
project. CŚLLC will support all
functional areas for two (2) weeks • Sign off on stage
from the Move-to-Production date
except for payroll or financial
accounting functionality (if they are
in Scope) as well as integrations
deployed by CSLLO
• Payroll functionality will be
supported for up to twelve (12)
weeks in support of four (4)
Production payroll cycles if the pay
cycle is weekly, bi-weekly, semi-
monthly or one (1) Production
payroll for monthly pay cycle. (both
will be supported remotely)
Integrations will be supported for
one (1) successful Production run
of integrations, or thirty (30) days
from Move-to-Production,
whichever comes first
• Financial accounting will be
supported for up to six (6) weeks in
order to support the first period end
close processing (e.g., month,
quarter, etc.)
• Conduct knowledge transfer
sessions for CSLLC developed
integrations
• Provide stage sign-off document
As part of the inclusion of a test manager on behalf of Client, CSLLC will provide Services to accomplish the activities of the Test Lead role defined in Appendix A.

OC&T Services
Phase One (1):

Launch
Expanded CSLLC Services Client Responsibilities
Organizational • Provide all change management tools • Provide organizational change counterpart Change and templates to regularly interface with CLLC's OC&T team
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Launch
CSLLC Services Client Responsibilities
Expanded
• Attend and participate in the project • Provide input and approval of all facets of kickoff meeting the change management strategy and
• Develop preliminary OC&T project plan timeline
• Conduct OC&T kickoff and architect • Participate in OC&T kickoff and architect workshop(s) workshops)
• Facilitate weekly workstream meetings • Conduct stakeholder and organizational for on-going support and guidance on readiness assessments usage of tools and templates, for the • Identify stakeholders, sponsors and duration of the project change champions
• Advise on stakeholder identification • Provide OC&T resources to attend and • Advise on organizational change strategy engage in functional alignment workshops and confirmation sessions.
• Co-develop initial change impact analysis
to middle of Architect & Configure stage • Co-develop change impact analysis to middle of Architect & Configure stage;
• Advise on change impact executive maintain change impact analysis starting summary at midpoint of Architect & Configure stage
• Develop preliminary communications • Develop and deliver all end user plan to middle of Architect & Configure communications
stage
• Maintain communications plan starting at
midpoint of Architect & Configure stage
• Develop change network strategy and
manage change network
• Plan, lead, and execute User Experience
Sessions
• Provide any necessary translations
End-User • Develop training needs analysis and • Review and approve the training needs Training training curriculum plan analysis and training curriculum plan • Provide up to two hundred (200) hours of • Lead development and configuration of in- training support. Training support is system guidance as defined in the training defined as the following: curriculum plan beyond CSLLC's effort • In-system guidance support • Lead development of end-user training • Development of end-user training materials as defined in the training materials curriculum plan beyond CSLLC's effort
• Delivering end-user training • Lead delivery of end-user training as defined in the training curriculum plan
beyond CSLLC's effort
• Provide any necessary training
translations
• Coordinate training delivery and
deployment to end-user populations
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 12 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Phase Two (2):

Launch
CSLLC Services Client Responsibilities
Expanded
Organizational • Attend and participate in the project • Provide organizational change counterpart Change kickoff meeting to regularly interface with CSLLC's OC&T Develop preliminary OC&T project plan team
: Conduct OC&T kickoff and architect Provide input and approval of all facets of •
workshop(s) the change management strategy and
• Facilitate workstream meetings for on- timeline
ing support and guidance on usage • Participate in OC&T kick off and architect ols and templates, for the duration workshop(s)
the project • Conduct stakeholder and organizational
Advise on stakeholder identification readiness assessments :

Advise on organizational change • Identify stakeholders, sponsors and strategy change champions
• Co-develop initial change impact • Provide OC&T resources to attend and analysis to middle of Architect & engage in functional alignment workshops Configure stage and confirmation sessions.
• Advise on change impact executive • Co-develop change impact analysis to summary middle of Architect & Configure stage;
• Develop preliminary communications maintain change impact analysis starting plan to middle of Architect & Configure at midpoint of Architect & Configure stage stage • Develop and deliver all end-user
communications
• Maintain communications plan starting at
midpoint of Architect & Configure stage
• Develop change network strategy and
manage change network
• Plan, lead, and execute User Experience
Sessions
• Provide any necessary translations
End-User • Develop training needs analysis and • Review and approve the training needs Training training curriculum plan analysis and training curriculum plan • Provide up to two hundred (200) hours of • Lead development and configuration of in- training support. Training support is system guidance as defined in the training defined as the following: curriculum plan beyond CSLLC's effort In-system guidance support • Lead development of end-user training : materials as defined in the training
Development of end-user training
materials curriculum plan beyond CSLLC's effort
• Delivering end-user training • Lead delivery of end-user training as defined in the training curriculum plan
beyond CSLLC's effort
• Provide any necessary training
translations
• Coordinate training delivery and
deployment to end-user populations
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 13 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025

3.0 Project Approach

3.1 Methodology
The implementation will be completed by following the Launch deployment approach which consists of the following stages: Plan, Architect & Configure, Test, Deploy and Post-Production. In parallel to the Architect & Configure stage, the project team will also conduct integration design and integration development (in the same tenant). The specific content of the Deliverables and duration to complete these Deliverables is detailed in the project plan which is to be developed jointly by the CSLLC EM and the Client Project Manager.

3.2 Governance
Project Management
In the Plan stage of the project, the CSLLC EM will work with the Client Project Manager to develop a detailed project plan to be used to maintain project tasks and the Timeline.

Finalization of the Scope, as determined during the Plan and Architect & Configure stages, may require the project team to revise the estimates and resource requirements for the Test stage of the project.

Change Control Process
Any additional or modified Scope of Services shall be documented in a separate written and fully executed Project Change Order Form ("Change Order") using the template set forth in Appendix C. Such form shall include the written approval of an authorized representative of Client before CSLLC will begin any additional work or incur any charges or fees outside the Scope of this SOW. Client and CSLLC agree to the following process:
• Step 1: CSLLC will prepare a description of the necessary change including Scope, process, cost, impact to the Timeline, impact to resources along with a list of alternative solutions.

Step 2: The Client Project Manager will review and approve or reject within his or her authority or escalate to the executive sponsor for review and approval or rejection.
• Step 3: Client will review and approve or deny the request for the additional or modified Services within eight (8) business days so as not to cause any unnecessary delay in the Timeline.
• Step 4: Any approved additions or modifications to the Scope of Services will be documented pursuant to a Change Order and become an addendum to this SOW.

Status Reporting
During the Plan stage of the project, the CSLLC EM will coordinate with the Client Project Manager to establish a set of regularly scheduled meetings to present project This SOW is proprietary and confidential to Collaborative Solutions, LLC. 14 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 status and risks. These will include, but are not limited to, a monthly steering committee meeting, a weekly project core team status meeting, weekly workstream meetings, a weekly project management meeting, and additional meetings, as needed. The CSLLC EM will report out at the steering committee and team status meetings on the status, activities, issues and other relevant project information.

The monthly steering committee meeting will include a review of the Timeline and status, accomplishments to date, upcoming project activities and milestones, review of issues and risks requiring action from the steering committee members, potential changes to Scope and a review of the financials of the project. The steering committee will include a readout by the CSLLC EM on the state of the project; participation may be in person or remote.

A weekly status meeting will be held with the core team and the Client Project Manager to assess recent accomplishments, issues, risk factors and to ensure that the work planned for the next two (2) weeks is properly resourced. Risk factors and roadblocks will be assessed and either resolved or escalated. In addition to these meetings, meetings with functional teams will be scheduled to review and resolve any open issues.

All meeting agendas, status reports, steering committee presentations, issues log, project plan and the project charter will be stored on the project collaboration site as referenced in Section 4.0 Assumptions & Dependencies.

Knowledge Transfer
Over the course of the project, functional and technical knowledge transfer occurs organically during alignment sessions, CCS, weekly workstream meetings and during the Test stage. Additional knowledge transfer will occur during the Post-Production stage as needed. Up to two (2) formal one (1) hour knowledge transfer sessions per functional area. The agenda will be determined prior to each session. Upon Client request, the session may be recorded. If Client requires additional knowledge transfer, this may result in a Change Order. Process documentation (e.g., operational guides and process flow diagrams) is not in Scope for knowledge transfer, with the exception of the integrations operations guide for CSLLC owned integrations.

Communication and Issue Escalation
Regular communications are planned to ensure that constraining issues do not arise.

The Client Project Manager is the primary escalation point for all Client employees and issues. If necessary, Client issues will be escalated to Client's project sponsor for prompt resolution by obtaining direction from the appropriate people within Client's organization.

The CSLLC EM is the escalation point for all CSLLC employees and issues. If necessary, CSLLC issues will be escalated to CSLLC's executive sponsor for prompt resolution.

The Parties acknowledge that throughout the project there may be issues that require escalation and further agree that either Party may in good faith convene a meeting with the executive sponsors to resolve such issues and develop a mutually agreed upon solution. A Change Order may be initiated in the event any part of the agreed solution impacts Scope, effort, Timeline, resource commitments, or Pricing.

3.3 Project Schedule
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 15 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 The time required to complete the project (the "Project Schedule" or "Timeline") is based on the contents of this SOW. Based on a projected Start Date of February 10, 2025, the estimated duration and estimated start dates of each project stage are listed below, pending timely execution of this SOW, and availability of resources and training. The Client payroll schedule may require an adjustment on the estimated start date for the Deploy and Post Go-Live stages.

Client resources will complete the Workday prescribed training for the functional areas in Scope prior to the start of the Architect & Configure stage, and Client resources which are assigned to design/build integrations (as indicated in the integrations Scope) will complete the required Workday training (report writing, calculated fields, and integration- related classes) prior to the start of the Architect & Configure stage. If training is not attended, this could result in a significant impact to the time and cost of the project.

The project will be completed in two (2) phases - as presented below. The Timeline for the project is as follows:

Phase One (1):

Project Timeline
Architect & Post Total
Strategy Plan Test Deploy
Configure Production Weeks
Weeks 9 15 14 4 6 52
Start 2/10/2025 3/10/2025 5/12/2025 8/25/2025 12/1/2025 12/29/2025 Finish 3/21/2025 5/9/2025 8/22/2025 11/28/2025 12/26/2025 2/6/2026 Phase Two (2):

Project Timeline
Architect & Post Total
Plan Test Parallel Deploy
Configure Production Weeks
Weeks 13 12 6 12 54
Start 12/1/2025 1/19/2026 4/20/2026 7/13/2026 8/24/2026 9/21/2026 Finish 1/16/2026 4/17/2026 7/10/2026 8/21/2026 9/18/2026 12/11/2026 Note:
• The Phase One (1) Timeline listed above runs for fifty-two (52) weeks as the Strategy and Plan stages overlap by two (2) weeks.

The above timeline assumes the following blackout weeks where no activities will be performed by CSLLC, for a total of four (4) weeks:
• June 30, 2025 through July 4, 2025 for July 11th and year end close activities
November 24, 2025 through November 28, 2025 for Thanksgiving • December 22, 2025 through January 2, 2026 for Christmas and New Years • Integrations will be developed based on a timeframe dependent on the batches defined in the integrations planning sessions and third-party vendor availability.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 16 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025

4.0 Assumptions & Dependencies
The Services, labor estimates, and Pricing presented in this SOW are dependent on the following assumptions being true:

Client will:
a. Timely complete each item listed as a Client responsibility in Section 2.0. b. Have the necessary project and executive management support to review and make timely decisions as well as coordinate the activities of this project with other Client projects which may be occurring simultaneously.
c. Have the necessary resources available in each stage, according to how they are identified in the staffing and project plans. Resources will be empowered and capable of making lecisions on behalf of Client. Resources will include, but are not to be limited to, functiona and technical leads, and applicable business process and SMEs. If resource and/or priority conflicts occur, they will be discussed and resolved with the project steering committee. d. If CSLLC is able to travel in accordance with its internal policies and procedures, Client will provide the necessary hardware for the deployment, a desk, access to office space, and an internet connection.
e. Provide all required technology needs, connectivity, and network access to all relevant Client applications necessary for the deployment. The CSLLC consultants will have access to software including security rights and passwords where required in order to complete the deployment. CSLLC resources will provide their own laptops. f. Be responsible for workstation compliance to Workday's minimum requirements. Client has determined their technical needs will be met, and internal systems and policies, as well as third-party vendors, are compatible with Workday. Any technical issues which may arise during implementation are to be resolved by Client.
g. Lead the coordination with any Client's third-party vendor involvement required to complete the Services. Client understands that some of their third-party vendors may charge fees for the completion of Services and such fees are the sole responsibility of Client. h. Unless otherwise agreed by CSLLC's internal security organization, the Client shall use CSLLC's secure transfer site for the secure exchange of sensitive employee data with the CSLLC support personnel during the implementation. Client will agree to limit use for data conversion or production support purposes only for the duration of the activities required.

CSLLC will inactivate the secure transfer site within thirty (30) days after the support activities are completed. Client will not use CSLLC's site for the transmission of any integration files for or to third-party vendors. CSLLC is not responsible for back up, archiving, or maintenance of files stored on the secure transfer site. In the event CSLLC utilizes its internal "Daytona" tool for data conversion ("Daytona"), Daytona and all of its components must be installed on the CSLLC secure cloud server and utilized solely within CSLLC's secure transfer site. Further, Daytona IP addresses must be added to the tenant whitelist. Daytona uses its own implementer account that must be excluded from multi-factor authentication.
i. Use CSLLC provided central repository solution for non-sensitive project document sharing and CSLLC's secure transfer site for the secure exchange of sensitive Client employee data with the CSLLC project team.
j. Be responsible for any job catalog and/or compensation restructuring efforts, with initial draft of restructure completed by the start of project. If support is needed from the CSLLC project team and/or these milestones are not met, this may result in a Change Order and potentially impact the Timeline.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 17 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 k. Seek to minimize the amount of plan and/or Client changes during the course of the project, with any changes finalized by the end of the Architect & Configure stage. If this milestone is not met, this may result in a Change Order and potentially impact the Timeline.

I. Perform all of the Client responsibilities in the stages identified, and per the project plan including, but not limited to, sign off at the completion of each stage, provision of data files, provision of test scenarios, execution of test scenarios and integration testing. m. Be solely responsible for testing configuration, business processes, data, reports and integrations. Client will provide written acceptance of test results to CSLLC prior to any Move-to-Production.
n. In the event CSLLC is required to assist Client with Move-to-Production activities, Client will provide written approval if CSLLC's assistance is required during Client's Move-to- Production activities. Upon completion of Move-to-Production activities, Client will verify Production results and shall be solely responsible for Production accuracy. Client shall provide written acceptance to CSLLC after such Move-to-Production activities have been completed.
o. Adhere to the outlined meeting schedules defined in the Section 2.0 Services and Responsibilities table; any variation could result in an impact to cost and the Timeline. p. Coordinate participation from key stakeholders and project team to attend a CSLLC led alignment workshop and CCS per functional area. If additional workshops or sessions are needed, the Client Project Manager will work with the CSLLC EM to determine impact to project effort and the Timeline.
q. Use CSLLC tools and templates. If Client requires CSLLC to utilize Client specific/owned tools and templates, the Client Project Manager will work with the CSLLC EM to determine impact to project effort.
r. Tax filing will be handled by a third-party vendor. Workday does not currently support tax filing as part of the core Workday payroll module and only provides basic tax balancing reports as part of the delivered payroll module.
s. If 1099 tax elections and payroll processing are required, those will be handled by a third- party vendor. Workday does not currently support 1099 tax elections or processing as part of the core Workday payroll module.

Integration Assumptions
a. Project integration estimates will be reviewed at the completion of the Architect & Configure stage. Adjustments may be required after further analysis and any possible changes to Scope. If a configured integrations template does not satisfy Client's unique requirements, a custom integration will be a viable solution and can be built at an additional cost. b. Client integration functional owners are available for integration discovery and design sessions throughout the Plan and Architect & Configure stages. c. Client design meetings do not exceed ten percent (10%) of the overall estimated integration effort.
d. CSLLC integration team assistance in Client built integrations will not exceed ten percent (10%) of the overall estimated integration effort.
e. Inbound integrations are scoped using Workday standard fields. If Workday custom objects are needed to store data, the integration effort may need to be revised. f. Workday required performance testing is not in Scope. g. Requirements and specifications for all in Scope integrations will be available at the start of the Plan stage.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 18 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 h. Integrations (both CSLLC and Client owned) may be separated into batches depending on priority, critical and Timeline impacts; the Timeline could be adjusted due to delays in requirements or Client accessibility. Batches will have varying timeframes to accommodate prioritization and architect workshop schedules to reduce rework. Wherever possible, integrations which directly impact payroll results should be given priority in order to ensure applicable integrations are ready prior to the start of Parallel Testing. i. Integrations dependent upon FDM may follow separate milestones and testing cycles.

Authentication Assumptions
a. CSLLC will advise Client of the Workday options for a single sign-on solution and will perform the applicable authentication setup within the Workday tenant. b. Client is responsible for all implementation work outside of the Workday tenant (e.g., Security Assertation Markup Language ("SAML") setup, identity server). Client will provide the appropriate resource commitments and skill sets depending on the single sign-on option selected during design.

Testing Assumptions
a. Client will provide a Test Lead unless otherwise stated in this SOW who is responsible for overseeing test scenario creation and consolidating scenarios to be used for End-to-End, User Readiness review, Parallel and Regression Testing, managing testers, and reporting out testing metrics.
b. Client and CSLLC will implement a Change Control Process to review and approve proposed enhancements coming out of testing to identify the priority and potential impact to the Timeline, resources and level of effort prior to changes being made. c. Client will finalize and sign off on End-to-End Testing prior to entering Parallel Testing.

Exceptions must be agreed upon by CSLLC if additional End-to-End Testing is required prior to entering Parallel Testing.
d. If testing is not complete within the time specified in the Timeline, a Change Order is required.
e. Client will coordinate participation from project testers to be co-located together on a remote basis, or at a mutually agreed upon shared site if CSLLC is able to travel in accordance with its internal policies and procedures. If additional support locations are needed for testing, the Client Project Manager will work with the CSLLC EM to determine impact to project effort and the Timeline.
f. When a Workday update occurs, the only additional changes which will be included in the project are those which are automatically required by Workday. Any additional functionality is out-of-Scope.

Launch Deployment Approach Assumptions
a. CSLLC team will utilize Workday's leading practice pre-configured recipes to build the Foundation tenant and conduct the alignment sessions in the Architect & Configure stage.

The approach for the alignment sessions will be to review pre-configuration and then align areas which are in Scope but are not part of the pre-configuration. b. Client agrees to utilize Workday's delivered business processes across the enterprise with only limited changes to the listed modifiable business processes noted in the Scope of this SOW until after Post-Production support has completed. Limited changes are defined only This SOW is proprietary and confidential to Collaborative Solutions, LLC. 19 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 as removing process steps, adding approval or review steps (limited to three (3) per modifiable business process), adding "To-Do" steps (limited to five (5) total), low complexity condition rules (defined as three (3) or less lines of logic), or changing approvers or removing initiating Workday security groups. Limited changes do not include creating rule- based business process definitions (alternate workflows), calculated fields, custom notifications, changing Workday security (other than what is defined above), adding additional process action steps, or complex conditional rules necessary to meet Client's unique requirements. Client may acquire additional Services to make such changes or may make such changes themselves in Post-Production.
c. The Workday pre-configured content will be leveraged as the basis for design and configuration within the Scope of this project. CSLLC will not be performing a traditional fit gap on Client business requirements. If the pre-configured tenant is not appropriate for Client, as determined by Client, a Change Order tor additional Services may be required.

Client is ultimately responsible for verifying that the pre-configured content is appropriate. d. Integrations to be designed to current-state requirements and not reformatted during the Timeline unless Workday delivered templates are available for deployment or current-state is no longer supported.

Reporting Assumptions
a. CSLLC will enable Workday delivered security for all Workday delivered standard reports related to the in Scope functionality.
b. CSLLC defines a custom report as "a Workday delivered report that needs to be modified or enhanced and that modification or enhancement replaces the Workday delivered report, or a report that requires building from scratch."
c. Reports are limited to then-available report data sources and custom report fields. d. If custom reports are in Scope, CSLLC will review the requirements and work with Client to assist with the design and configuration of custom reports as identified during the Architect & Configure stage. If additional assistance is required from CSLLC above the effort and resources allocated in this SOW to build the reports, this will result in a Change Order.

CSLLC will provide knowledge transfer to the Client of any CSLLC assigned custom developed reports to help prepare the Client for any future reporting requirements. Client will attend Workday report writer training prior to developing any custom reports.

Workday Security Assumptions
a. Client will utilize the Workday security roles in the delivered Workday tenant, with no changes to existing Workday security roles or creation of custom Workday security roles until Post-Production. Client may acquire additional Services to make such changes, or the Client may make such changes.

Financial Planning Assumptions
a. Financial data and hierarchy data must reside in Workday.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 20 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 b. One-time manual data import will be completed in order to confirm the structure and the models which are being developed. Any subsequent data imports will be facilitated via Workday data management.
c. Client must complete the Getting Started: Introduction to Modeling, and Operational Modeling Basics, course in the Adaptive Insights LMS prior to the project kickoff. a. Client is expected to login to their Adaptive instance to validate access. e. Client will specify the processes, formats, formulas, data flows and logic required in the form of a Microsoft Excel file and other documented examples for all in Scope processes. f. Client will provide data for the initial imports in the appropriate Adaptive Insights workbook format.
g. If Client uses an outside data source and an integration must be developed, the following assumptions apply:
i. Complete the Integration Framework Fundamentals course in the Adaptive Insights LMS prior to the project kickoff.
ii. A technical resource with understanding of the source system data model and extract technology must be available during the project to develop or enhance the source system extracts (i.e.: review Structured Query Language (SQL) queries or web service calls).
iii. Provide business rules for extraction and transformation of source data for the software.
iv. Provide a SME with knowledge of the planning model to provide information on data expected by the sheets and to assist in data validation. v. If Workday financials has not been deployed, the mapping of accounts must be provided by Client in Microsoft Excel format given that account names will be different between Client source system and Adaptive planning. vi. On premise integration (on premise data source(s)):
• Provide server/virtual machine/other for integration configuration, testing and Production.
• Ensure that server complies with the data agent requirements defined in the document provided.
• Provide remote access to integration during the project. vii. Non-Workday hosted integration (hosted service data source(s)):
• Ensure source system Application Programming Interfaces ("APIs") are licensed and available to Adaptive (hosted data source(s)). • Provide access to and credentials for database or API access to the source.
• Client is responsible for data validation and mapping requirements for all data

5.0 Term and Termination
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 21 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 a. This SOW shall commence on the Start Date identified above and shall continue through December 11, 2026 (the "Term"), unless terminated sooner pursuant to the Agreement.

6.0 Pricing
a. CSLLC will invoice and Client shall compensate CSLLC on a Fixed Fee basis as set forth in the tables below for Services rendered. This price is inclusive of any and all associated charges and fees which CSLLC may experience during the fulfillment of this SOW, with the exception of Section 7.0 Expenses. Pricing is based on the Project Schedule defined in this SOW; any changes to the Project Schedule will require a modification in price. Invoices will be paid subject to the terms and conditions of the Agreement. Total cost of the engagement is listed in the Milestones and Events tables below.
b. Payments will be made according to the following schedule:

Phase One (1):

Fixed Fee and Invoicing
CSLLC Total Invoice
Milestone / Event Invoice Date Invoice Amount
Investment Amount
Project Commencement 2/10/2025 $ 372,460 -$59,800 $ 312,660 Strategy Stage: Strategy 3/21/2025 $ 279,346 -$44,850 $ 234,496 Plan Stage: Delivery of Plan Artifacts 5/9/2025 279,346 -$44,850 $ 234,496 Architect & Configure Stage (Alignment Stage): Completion of Alignment Sessions 7/3/2025 $ 279,346 -$44,850 $ 234,496 Architect & Configure Stage: Delivery of End-to-End Tenant 8/22/2025 $ 279,346 -$44,850 234,496 Test Stage: Completion of End-to-End Test 186,230 uses
11/28/2025 $ -$29,900 156,330
Deploy Stage: Completion of Move-to-Production (Go-Live) 12/26/2025 $ 93,115 -$14,950 $ 78,165 Post-Production support: Completion of Phase 2/6/2026 93,115 -$14,950 $ 78,165 Project Total for All Phases $ 1,862,304 -$299,000 $ 1,563,304 Estimated Expenses $18,623
Grand Total $ 1,581,927
Phase Two (2):

Fixed Fee and Invoicing
CSLLC Total Invoice
Milestone / Event Invoice Date Invoice Amount
Investment Amount
Phase Two (2) Commencement 12/1/2025 $ 302,764 -$47,600 255,164 Aan sage Beller la Alamens sage): Completion of Alament sesions 1/16/2026 $ 227,073 -$35,700 $ 191,373 3/5/2026 $ 227,073 -$35,700 $ 191,373
Architect & Configure Stage: Delivery of End-to-End Tenant 4/17/2026 227,073 -$35,700 $ 191,373 Test Stage: Completion of End-to-End Test 7/10/2026 227,073 -$35,700 $ 191,373 Test Stage: Completion of Parallel Test 8/21/2026 151,382 -$23,800 $ 127,582 Deploy Stage: Completion of Move-to-Production (Go-Live) 9/18/2026 75,691 -$11,900 63,791 Post-Production support: Completion of Projec 12/11/2026 $ 75,691 -$11,900 63,791 Project Total for Phase Two (2) $ 1,513,820 -$238,000 $ 1,275,820 Estimated Expenses $15,138
Grand Total $ 1,290,958
*Each phase has optional integrations included (detailed in Appendix B) that the Client is still considering including in the implementation. Should Client decide not to implement them, a Change Order will be required to remove them from Scope.

This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 c. Invoices will be emailed to the following addresses: [email protected] other mailed correspondence will be delivered as follows below:

City of Pomona, California
Information Technology Department
505 South Garey Avenue
Pomona, CA 91766
d. Any additional Services rendered in addition to the Scope as defined in this SOW will only be performed after the Parties agree to a Change Order utilizing the rate table to build the cost as identified below:

Rate Card
Executive $280
Strategy Manager $312
Senior Functional Architect (Consulting Director) $312
Engagement Director (Portfolio Director) $320
Engagement Manager $264
Functional Architect $284
Senior Principal Consultant $232
Principal Consultant $204
Consultant $168
Analyst $152
Offshore $108
e. Workday Delivery Assurance and Workday specific training services and fees will be covered under a separate agreement between Client and Workday. f. Any and all fees associated with Client's e-invoicing, portal, or payment solution will be the responsibility of Client, without dispute. CSLLC will provide all necessary documents or invoices to confirm the fees, if such fees are incurred. g. Confirmation will allow for timely and accurate invoice submission. If Client requires a PO#, Client will send a copy of the PO# to [email protected]. PO# to be issued after formal contract execution.

Milestone/Event Definitions
Project Commencement: This milestone is achieved on the signing of this SOW by Client.

Strategy Stage: Strategy: This milestone is achieved after the following is complete:

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 23 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 a. Delivery of the executive readout
Plan Stage: Delivery of Plan Artifacts: This milestone is achieved after the following is complete:
a. Draft Project Schedule and plan
b. Foundation tenant build complete
Architect & Configure Stage (Alignment Stage): Completion of Alignment Sessions - This milestone is achieved after the following is complete:
a. Foundation alignment sessions
Architect & Configure Stage: Delivery of End-to-End Tenant: This milestone is achieved after the following is complete:
a. Unit Testing
b. End-to-End tenant build for use in End-to-End Testing Test Stage: Completion of End-to-End Test: This milestone is achieved after the following is complete:
a. Execution of test scenarios or timeframe for End-to-End Testing has lapsed b. Cutover-plan drafted
Test Stage: Completion of Parallel Test: This milestone is achieved after the following is complete:
a. Timeframe for Parallel Testing has lapsed
b. Any issues reasonably identified as preventing progress to Production have been addressed or mitigated. Start of any Services in the Deploy stage will be deemed as completion of this milestone
c. Cutover-plan finalized
Deploy Stage: Completion of Move-to-Production (Go-Live): This milestone is achieved after the following is complete:
a. Production Workday system is available to any Client employees Post-Production Support: Completion of Project: This milestone is achieved after the following is complete:
a. Timeframe for Post-Production support has lapsed following the Move-to-Production CSLLC will present the applicable Deliverables to Client and Client will have eight (8) business days to provide a specific list of reasonable issues to be remedied. CSLLC will address issues and resubmit the deficient Deliverables. After eight (8) business days, should Client not provide a list of issues, the Deliverables will be deemed complete. Use of the Deliverables by Client will deem the Deliverables as completed.

7.0 Expenses
Client will reimburse CSLLC for its reasonable out-of-pocket travel expenses incurred in connection with the provision of the Services in accordance with CSLLC's Travel and Expense Policy, which shall be made available to Client upon request. This will include CSLLC's management personnel for purposes of project oversight. Specific travel recommendations will be planned and discussed between the CSLLC EM and the Client Project Manager. Such This SOW is proprietary and confidential to Collaborative Solutions, LLC. 24 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 agreed to travel recommendations shall not require additional Client pre-approval. All fees or penalties incurred due to cancellations or changes of travel at Client's request shall be invoiced to Client. The Expense Estimate provided in Section 6.0 is a budgetary estimate only.

8.0 Signatures
IN WITNESS WHEREOF, the Parties have duly executed this SOW by their respective authorized representatives as of the SOW Effective Date.

Collaborative Solutions, LLC City of Pomona, California Susan Guerra
Susan Guerra (Dec 4, 2024 06:47 PST)
Authorized Signature Authorized Signature
Susan Guerra Anita D. Scott
Name Name
Workday Global Practice Leader City Manager
Job Title Job Title
12/04/24
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Date Date
Authorized Signature
Sonia Carvalho
Name
City Attorney, Best Best & Krieger LLP
Job Title
Date
Authorized Signature
Rosalia Butler
Name
City Clerk
Job Title
Date
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 26 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Appendix A - Description of Roles
Client Roles
Client personnel are experts on Client business/technologies and as such will have responsibility for providing project management, non-Workday functional, technical, and culture expertise to the project.

Client project team members and cross-functionality representation are currently identified as follows:
(Note that project teams' roles could be specific to implementation needs.) Client Team Member Description of Role
Steering Committee, Key The steering committee provides funding and support to the project.

Stakeholders, Executive Responsibilities include:

Sponsor • Obtaining appropriate funding and approvals
Ensuring all appropriate resources are available for the project • Resolving issues which are impeding the progress of the project • Providing overall direction to the Client Project Manager • Sign off on key Deliverables/project milestones
• Assuring project delivery and quality control
• Attending steering committee meetings
Project Manager The Client Project Manager is a dedicated resource focused specifically on the Workday implementation. While CSLLC understands there are many other activities linked to the implementation, this resource needs to be dedicated full-time to the project. Responsibilities include the following:
• Establishing and managing the project details, Deliverables, schedules, tasks, assignments, and execution
Coordinating business teams and support teams
••• Driving the implementation of the optimized processes Managing the resolution of issues
• Anticipating and resolving issues which could impact the project budget, schedule, Scope or quality
Functional Team The functional team are those familiar with Client business processes and (Global Process Owners, systems. These individuals provide information to the CSLLC Functional Process Leads, and Consultants) to configure the Workday solution. Responsibilities include:

SMEs/Business Analysts) • Communicate functional requirements which need to be configured in Workday
• Describe current business processes and work with team to simplify and improve
• Provide functional requirement through completion of configuration and data gathering workbooks
• Champion adoption and use of Workday Launch delivered business processes
• Identify critical changes needed to Workday Launch delivered business processes due to compliance/regulation or business need and provide feedback to CSLLC consultants
• Work with CSLLC consultants to help map and load data into Workday
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 27 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Client Team Member Description of Role
: Actely participate nal testing actvises
Pre-validate extracted data files prior to providing it to CSLLC; then validate data after it has been converted into Workday solution • Contribute to identifying and executing test scenarios for functional areas
• Perform end user training
• Participate in all sessions to facilitate organic knowledge transfer Technical Team Technical resources perform the following:
(Integration Lead, Integration • Support the conversion and loading of data contained in existing Engineers/Developers, and systems
Data Conversion Specialist)
• Design and develop custom integrations as outlined within the Scope of this SOW
• Develop custom reports
• Manage Client communications
• Participate in knowledge transfer
• Actively participate in testing activities
Note: Resource experience, data quality and the amount of transformation required could impact the actual resources needed to support the data conversion efforts.

Test Lead The Client Test Lead develops and manages the overall Client test strategy and plan. Responsibilities include:
• Establish an approach to testing
• Define resource requirements for testing
• Establish the test schedule
• Conduct overall execution of the Client prescribed Unit, End-to-End (including integrations), User Readiness review, Parallel Test process for Workday payroll and Pre-Production tenant validation • Facilitate testing coordination and progress meetings Successfully manage defect resolutions
• Resolve test issues via coordination of Client and CSLLC teams as required to complete testing for successful completion of Workday test
Define the overall test strategy
: Defne test aproach, roles and responsibties
• Define test tools and scenarios by tester and success criteria for each test stage
• Define and report test metrics to the project team and project executives
Organizational Change Lead The Client Organizational Change Lead is focused on planning and executing the change management and communications activities. The Client Organizational Change Lead is the primary counterpart to the CSLLC Organizational Change Lead and is responsible for understanding primary insight into Client's culture, operations, and competing projects or interests.

The Client Organization Change Lead is the primary liaison between the Client project team and other internal resources needed to execute and deploy the various change management and communications activities and This SOW is proprietary and confidential to Collaborative Solutions, LLC. 28 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Client Team Member Description of Role
is ultimately responsible for all change management and communications- related Deliverables.

Training Lead The Client Training Lead is focused on planning and executing the end user training activities. The Client Training Lead is responsible for understanding competing projects or interests related to end user training. The Client Training Lead is the primary liaison between the Client project team and other internal resources needed to plan, execute, and deploy the various training activities for the deployment and is ultimately responsible for all training-related Deliverables. Client may choose to assign the Client Organizational Change Lead and Client Training Lead roles and responsibilities to a single actual resource.

Training Communications, Depending on the specific strategies and plans Client establishes as part of and Change Management its OC&T program, additional resources will be needed at various times Support Resources throughout the project lifecycle to support and execute the communications, change management, and training plans. These roles often include:
• Training developers responsible for developing and revising the end user training collateral as defined in the training curriculum plan • Communications leads/developers responsible for developing, revising, and deploying the end user communications collateral as defined in the communications plan
Trainers and super users responsible for gaining advanced familiarity with the new systems and user support tools, and in turn planning and delivering pre-Go-Live and ongoing training to end user audiences
• Change champions responsible for generating awareness and support around future changes within their designated areas of Workday Roles
Workday core responsibilities include:

Workday Team Member Description of Role
Delivery Assurance If in Scope between Client and Workday, the Workday Delivery Assurance Group is comprised of Workday implementation specialists and works witl lient towards the implementation of the Workday solution. The Workda Delivery Assurance Group conducts a series of quality assurance reviews at This SOW is proprietary and confidential to Collaborative Solutions, LLC. 29 Appendix B - Integrations and Custom Reports
Integrations
The following integrations are in Scope. Please refer to the column labeled "Owner" to identify if the integration is Client assigned or CSLLC assigned.

Phase One (1):

Third-Party Functional Cloud
ID# Integration Name Integration Data Type Tool Owner Connector Notes Vendor Area
Name
INT001 Procurement Cards Access Online Financials Credit Cards Masked Inbound Studio CSLLC Inbound (US Bank) Cloud Connect
INT002 Infinity CIS (Advanced Infinity CIS Financials Accounting Journals Inbound Studio CSLLC Utility Systems) Inbound (Advanced Custom
Utility Systems)
INT003 GovInvest Outbound Govinvest Financials Budgets Outbound Custom EIB/DTS Client OPTIONAL INTO04 GovInvest Inbound Govinvest Financials Budgets Inbound Custom Studio CSLLC OPTIONAL INT005 HDL Inbound HDL Financials Other Inbound Custom Studio CSLLC INT006 HAPPY system (MRI HAPPY system Financials Adhoc Payments Inbound Studio CSLLC Software) Inbound (MRI Software) Custom
INT007 Excel/EDI Inbound Excel/EDI Financials Other Inbound Custom Studio CSLLC INTO08 Teller Inbound Teller Financials Adhoc Bank Transaction Inbound Studio CSLLC Custom
INT009 Basic SSO/SAML Setup TBD Security Basic SSO SAML Setup Setup CSLLC Outbound Custom
INTO10 Active Directory Outbound TBD HCM Active Directory Outbound Cloud CC CSLLC Connect
INT011 Active Directory Inbound TBD HCM Active Directory Inbound Custom Studio CSLLC INTO12 Financials (AP) Check Workday BIRT Financials Custom Check BIRT CSLLC Layout Layout_Low
INT013 Financials Positive Pay Citizen Financials Positive Pay without Voids EIB/DTS CSLLC without Voids Outbound Business Bank Outbound Custom
INT014 Financials ACH Outbound Citizen Financials ACH NACHA Payment Outbound cc CSLLC WPN - ACH Business Bank Cloud Connect CCD
Payment
City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Functional Cloud
ID# Integration Name Third-Party Integration Data Type Tool Owner Connector Notes Vendor Area
Name
(Enhanced
Performance)
INT015 Bank Statement Inbound Citizen Financials Bank Statement Inbound Cloud CC CSLLC Import BAI2 Business Bank Connect Bank
Statement
INT016 1099 Filing Outbound IRS Financials Electronic Filing 1099 Outbound CSLLC Electronic Cloud Connect Filing 1099
INTO17 Purchase Order Layout Workday BIRT Purchase Order Custom BIRT CSLLC Layout Low
INTO18 Customer Invoice Layout Workday BIRT Customer Invoice Custom BIRT CSLLC Layout Low
INT019 Customer Statement Layout | Workday BIRT Customer Statement Custom BIRT CSLLC Layout_Low
INT020 Adobe Adobe Security Adobe eSign Cloud Connect cC CSLLC OPTIONAL INTO21 PlanetBids PlanetBids Financials Suppliers Inbound Custom Studio CSLLC OPTIONAL INTO22 Amazon Procurement Amazon Financials Procurement Supplier Punchout CC CSLLC Supplier Punchout Catalog Catalog Cloud Connect
INTO23 Amazon Procurement Amazon Financials Procurement Supplier Punchout CC CSLLC Supplier Punchout PO PO Outbound Cloud Connect
Outbound
INTO24 Amazon Procurement Amazon Financials Procurement Supplier Punchout CC CSLLC Supplier Punchout Supplier Supplier Invoice Inbound Cloud Invoice Inbound Connect
INT025 GL Inbound from Payroll E-Personality Financials Other Inbound Custom Studio CSLLC INT026 Dell Procurement Supplier Dell Financials Procurement Supplier Punchout cc CSLLC OPTIONAL Punchout Catalog Catalog Cloud Connect
INT027 Dell Procurement Supplier Dell Financials Procurement Supplier Punchout cc CSLLC OPTIONAL Punchout PO Outbound PO Outbound Cloud Connect
INT028 Dell Procurement Supplier Dell Financials Procurement Supplier Punchout CSLLC OPTIONAL Punchout Supplier Invoice Supplier Invoice Inbound Cloud Inbound Connect
Phase Two (2):

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 31 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Third-Party Functional Cloud
ID# Integration Name Vendor Area Integration Data Type Tool Owner Connector Notes Name
INT001 E-Verify E-Verify HCM eVerify Outbound Cloud Connect cc CSLLC INT002 Medical/Rx Outbound CaPERS Benefits Medical Or Dental Or Vision Or Rx EIB/DTS CSLLC Outbound Custom
INT003 Dental Outbound Delta Dental Benefits Medical Or Dental Or Vision Or Rx CC CSLLC ANSI X12 Outbound Cloud Connect 834
INTO04 Dental Outbound DentalCare Benefits Medical Or Dental Or Vision Or Rx CC CSLLC ANSI X12 Outbound Cloud Connect 834
INT005 Vision Outbound EyeMed Benefits Medical Or Dental Or Vision Or Rx CC CSLLC ANSI X12 Outbound Cloud Connect 834
INT006 Life & STD/LTD Outbound The Standard Benefits Life Or ADandD Outbound Custom EIB/DTS Client INTOO7 HSA/FSA Eligibility WealthCareAdmin Benefits FSA Or HSA Or Transit Or Parking EIB/DTS Client Outbound Outbound Custom
INTO08 HSA/FSA Contributions WealthCareAdmin Payroll Deductions Outbound Custom EIB/DTS Client Outbound
INT009 EAP Outbound HealthAdvocate Benefits Demographics Or Enrollment EIB/DTS Client Outbound Custom
INTO10 ACA Outbound ACA Benefits ACA Outbound Cloud Connect CC CSLLC ACA Information
Returns
INT011 CalPERS Benefits EIB/DTS CSLLC
Demographs Outbound Rebound Customs Financials
INT012 Retirement Savings CaPERS Benefits Retirement Savings Inbound Studio CSLLC Elections & Loans Custom
Inbound
INTO13 Retirement Savings Payroll Retirement Savings Financials EIB/DTS CSLLC Contributions Outbound Outbound Custom
INTO14 Retirement Savings Empower Benefits Retirement Savings Financials CC CSLLC Empower:

Outbound Outbound Cloud Connect Retirement
Savings
(Outbound)
INT015 Retirement Savings Empower Benefits Retirement Savings Financials cc CSLLC Empower:

Outbound Outbound Cloud Connect Retirement
Savings
(Outbound)
INT016 Retirement Savings Empower Benefits Retirement Savings Financials CC CSLLC Outbound Outbound Cloud Connect Retirement
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 32 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Savings
(Outbound)
INTO17 Retirement Savings Loans Empower Benefits Retirement Savings Inbound Cloud CC CSLLC Empower:

Inbound Connect Retirement
Savings
(Inbound) -
Loans
INT018 Retirement Savings Empower Benefits Retirement Savings Inbound Cloud cc CSLLC Empower:

Elections Inbound Connect Retirement
Savings
(Inbound) -
Enrollments
INT019 Payroll ACH Outbound Citizen's Bank Payroll ACH NACHA Payment Outbound Cc CSLLC WPN - ACH Cloud Connect PPD
Payment
(Enhanced
Performance)
INTO20 Payroll Positive Pay Citizen's Bank Payroll Positive Pay without Voids EIB/DTS CSLLC without Voids Outbound Outbound Custom
INT021 Payroll Check Layout Workday BIRT Payroll Check Custom Check BIRT CSLLC Layout_Low
INTO22 Garnishments State Payroll Garnishments Disbursement File EIB/DTS CSLLC OPTIONAL Disbursement File Outbound Custom
Outbound
Integration Type Key:
• EIB/DTS = Enterprise Interface Builder/Document Transformation Service • BIRT = Business Intelligence Reporting Tools
• CC = Cloud Connect
• Studio = Workday Studio
• Other = Web services or integration system user setup The interfaces/integrations required for this project include:

This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 • Cloud Connect ("CC") - CC provides Workday customers with the same level of support as they would receive in the core Workday application. Such Workday integrations are (i) part of the Workday hosted application service and (i) provided with ongoing support by Workday in accordance with Workday's then-current Support and Service Availability Policy. While Workday integrations are designed and developed as part of the subscription license, CSLLC anticipates some amount of time dedicated to configure and test the integrations during the implementation. • CIS DTS, or Stadions - Custom integrations are developed by CSLLC or Client using Workday's tools such as Report Writer, Prism
The following is in Scope for the deployment of Prism:
• Up to two (2) source system tables
• Use of existing security
• Low transformation complexity
• One (1) discovery board
• One (1) low complexity report
• One (1) medium complexity report
Reports
The following report configuration is in Scope. Any Services identified for custom reporting support is inclusive of design discussions, requirements gathering and KT.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 34 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 MCM Reporting
Report Name / Area Description
Configuration
Organization Footprint HCM - Distribution Trends Modified version of the Global Footprint standard report to provide headcount by and Analysis location or hierarchy and job family group Growth Rate by Job Family HCM - Distribution Trends Standard report to provide headcount growth by job family group by month configured Group and Analysis for custom dashboard
Headcount and Average YOS HCM - Distribution Trends Standard report to provide headcount and average years of service by age band and by Age Range and Analysis configured for custom dashboard Headcount by Management HCM - Distribution Trends Standard report to provide headcount by management level and configured for custom Level and Analysis dashboard
Headcount Growth Analysis HCM - Distribution Trends Modified version of the Headcount Growth Analysis standard report to provide and Analysis headcount by month
Workforce Tenure - Monthly HCM - Distribution Trends Modified version of the Workforce Tenure - Yearly Trend standard report to provide Trend and Analysis headcount by tenure groups and month Employee Population Trend HCM - Diversity Modified version of the Employee Population Trend by Gender standard report to by Gender provide headcount by gender and month
Ethnicity / Management Level HCM - Diversity Standard report to provide headcount by management level and ethnicity and Analysis configured for custom dashboard
Male / Female Distribution HOM Diversity Standard report to provide headcount by gender and configured for custom dashboard Male / Female Workforce Job HCM - Diversity Modified version of the male / female Workforce majority by country standard report to Family provide headcount by gender and job family
Manager Composition by HCM - Diversity Standard report to provide manager headcount, distribution, compa-ratio, and years in Ethnicity and Years of position by tenure ethnicity and configured for custom dashboard Experience
People Manager Proportions HCM-Diversity Standard report to provide manager headcount by gender and configured for custom dashboard
Hires by Age Group HCM - Headcount Standard report to provide hires count by age group and configured for custom Movement dashboard
Promotion Rate HCM - Headcount Standard report to provide promotion rate by quarter and configured for custom Movement dashboard
Voluntary Terminations by HCM - Headcount Standard report to provide voluntary termination counts by management level and Management Level Movement configured for custom dashboard Quarterly Turnover Rates HCM - Headcount Standard report to provide voluntary, involuntary, and total turnover rates by quarter Movement and configured for custom dashboard
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 35 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Report Name / Area Description
Configuration
Quarterly Turnover Rates by HCM - Headcount Standard report to provide voluntary, involuntary, and total turnover rates by Organization Movement supervisory organization and configured for custom dashboard Employee Movement HCM - Headcount Standard report to provide hires, transfers, and terminations and configured for custom Movement dashboard
Worker Proportion Trends HCM - Structured Dynamics Modified version of the Worker Proportion Trends standard report to provide headcount of managers and employees by month
Manager Headcount by HCM - Structured Dynamics Modified version of the Manager Headcount by Management Level standard report to Management Level provide headcount by management level and month Span of Control by Job Family HCM - Structured Dynamics Standard report to provide management ratios by job family and configured for custom Group dashboard
Span of Control by Range of HCM - Structured Dynamics Standard report to provide manager span of control and configured for custom Direct Reports dashboard
Span of Control by Month HCM - Structured Dynamics Modified version of the Span of Control by Year standard report to provide manager span of control by month
Span of Control - Manager HCM - Structured Dynamics Standard report to provide direct report counts and configured for custom dashboard Outliers
Workforce Analysis Custom Dashboard Configuration of a single custom dashboard to accommodate the reports listed above Dashboard
Age Band Definitions Configuration Configuration of age bands to provide grouping for worker reports - Under and including age: Twenty (20)
- Age incremented by: Ten (10)
- Over and including age: Sixty (60)
Trended Worker Configuration Configuration of trended worker settings and data generation Financial Reporting
Report Name Area Description
Data Audit - Funds Listing of the funds in the tenant and the hierarchy structure for those funds.

Data Audit - Cost Centers Financial Accounting Listing of the cost centers in the tenant as well as the cost center manager assignments, hierarchy structure and related worktags established for those cost centers.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 36 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Report Name Area Description
Data Audit - Programs Financial Accounting Listing of the programs in the tenant and the hierarchy structure for those programs.

Data Audit - Locations Financial Accounting Listing of all locations showing usage, type, hierarchy structure and address information.

Data Audit - Grants Financial Accounting Listing of all grants in the tenant as well as the grant manager assignments, hierarchy structure and related worktags established for those grants.

Data Audit - Revenue Financial Accounting Listing of all the revenue categories in the tenant as well the hierarchy structure.

Categories
Data Audit - Spend Financial Accounting Listing of all the spend categories in the tenant as well as their usages and hierarchy Categories structure.

Find Projects Projects A custom copy of the Find Projects report that has additional data about the projects.

Find Journal Lines with Financial Accounting A copy of the delivered Find Journal Lines report with the worktags broken out into their Worktag Details own columns for easier viewing and reporting.

View Plan Lines Budget Report showing all budget lines entered with details about the plan, entry type, status and all worktag detail.

Balance Sheet by Fund Financial Accounting Custom balance sheet report displaying ledger account balances by fund.

Income Statement by Fund Financial Accounting Custom income statement displaying revenue and spend amounts by fund for the report period, current YTD, and prior YTD.

Financial Budget vs Actuals Budget/Financial Accounting This report is designed to show the overall financial budgets by fund and is intended to by Fund be used by the central Budget staff for an overall picture to determine where they need to pay attention or drill into the details using other reports.

Budget vs Actuals by Cost Budget/Financial Accounting This report is designed to show the overall budget of a fund by cost centers and is Center intended to be used primarily by the central Budget staff to look at the top cost center hierarchy and get an overall picture to determine where they need to pay attention or drill into the details using other reports.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 37 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Report Name Area Description
Budget vs Actuals for Cost Budget/Financial Accounting This report is designed to show the detailed budget vs actuals for one cost center or a Center cost center hierarchy.

If the user is looking for the details for just one cost center, he/she can choose to repeat the columns by either Fund or Program and can then use the other parameters to limit the view further as appropriate.

If the user would like to see the data for a cost center hierarchy, he/she can choose to repeat by Cost Center and can then use the other parameters to limit the view to particular funds, programs or other worktags as appropriate.

Budget vs Actuals for Budget/Financial Accounting This report is designed to show the detailed budget vs actuals for one program or a Program program hierarchy.

If the user is looking at the details for one program, he/she can choose to repeat the columns by either Fund or Cost Center and can then use the other parameters to limit the view further as appropriate.

If the user would like to see the data for a program hierarchy, he/she can choose to repeat by Program and can then use the other parameters to limit the view to particular funds or cost centers as appropriate.

Budget vs Actuals by Project Projects/Budget/Financial This report is designed to show a life to date overview of the budget and actuals for all Accounting projects within a hierarchy and is used primarily by users who are managing multiple projects within a project hierarchy or by the central Budget/Finance team to get an overview of all projects. From here, users can determine where they need to pay attention or drill into the details using other reports.

Budget vs Actuals for Project Projects/Budget/Financial ah i timport is designed to show the detailed life to date budget vs actuals for one project Accounting
Budget vs Actuals by Award Grants/Budget/Financial This report is designed to show a life to date overview of award budgets and is used Accounting primarily by the central Budget and Finance staff to look at the top grant hierarchy and get an overall picture of the award budgets. From here, users can determine where they need to pay attention or drill into the details using other reports.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 38 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Report Name Area Description
Budget vs Actuals by Grant Grants/Budget/Financial This report is designed to show the detailed life to date budget vs actuals for one grant.

Accounting
Find Assets Assets Custom copy of the delivered Find Assets report that adds in relevant fields and reorders columns to be more practical.

Time Off Liability with Financial Accounting Custom version of the Time Off Liability report that includes worktag detail for cost Worktags center, fund, etc.

Payroll Accounting Details Financial Accounting A report that returns payroll GL entries by worker with worktag details.

Project Remaining Budget Budget Report for budget team to use when evaluating project budgets at the end of a fiscal for Rollover year and determining the amount of budget to be rolled to the next fiscal year.

Trial Balance with Worktags Financial Accounting Custom trial balance report used for exporting trial balance data to auditors or other programs.

Cash Balance by Fund Financial Accounting A report detailing Client's reportable cash balance by fund.

Payroll Deductions Financial Accounting A report detailing the payroll liability amounts withheld from each payroll.

Depreciation Expense by Assets/Financial Accounting Depreciation expense detailed by function for annual reporting purposes.

Function
Statement of Net Position Financial Accounting Government-wide statement for annual financial report.

Statement of Activities Financial Accounting Government-wide statement for annual financial report.

Schedule of Expenditures of Grants/Financial Accounting Designed to report award expenditures for annual financials.

Federal Awards
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 39 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Report Name Area Description
Up to three (3) formatted Financial Accounting Fund financial statements for annual financial report. fund financial statements for
annual report
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 40฿ City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Appendix C - Sample Change Order Form
Project Change Order
This Change Order form is used for requesting, documenting and approving changes to the Workday deployment or other applicable service offering, including, but not limited to, changes to the project's Scope, changes for a major configuration element, timeline/schedule changes, integration specifications changes, addition of resources or any other Deliverable change from the originally planned Workday deployment or applicable service offering.

Summary
Client: XYZ Client
SOW/Project Name: Project ID # / Project Name as it exists in Workday Change Order#: C01 (adjust as appropriate)
Project Manager (Client): Project Manager Name, XYZ Client Project Sponsor (Client): Project Sponsor Name, Title
Engagement Manager Engagement Manager Name, Collaborative Solutions, LLC (CSLLC): (CSLLC")
Acceptance Due Date: The date by which Client will need this approved in order to avoid negative Project Schedule impact.

Change Type: Type of change. For example: integration change, request for additional functionality, change in SOW estimate based on design sessions, etc. (usually more applicable to Phase One (1) or Phase Two (2) projects.)
Select one (1):

Term Extension (zero (0) budget add)
Term Extension (additional hours added)
Change in Scope (additional hours added)
Change in Scope (no addition hours added)
Other (detail in request description)
Impact Assessed by: List those assessing the impact. Normally the CSLLC EM, Functional or Integrations Consultant, and possibly someone on the Client side.

Priority: High, medium, or low based on need for the change.

Billing: Select one (1):

Bill under current project
Bill separately under current project
Bill separately under new project
Contract Line Type: Describe the billing basis. For example: Time & Materials, Fixed Fee Installment/Milestone, Prepaid, Subscription. For "Bill under current project," the billing basis of this Change Order MUST match the applicable SOW's billing basis.

Is new PO# required? Select one (1):

New PO# (insert PO#)
PO# to be created after receiving countersigned documents This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 No new PO# needed
Request Description
«Describe the change and why it is needed. It is important to describe why this was not estimated correctly in the SOW or where the change occurred. For example:

Adding a new integration for Aetna, COBRA, Qualifying Event. Original integration listed on the SOW addressed only Aetna PPO/HMO, did not specify COBRA. Additional forty (40) hours added to cover COBRA QE.>>
If this CO is for an extension, please include the number of hours and budget remaining on current project.

Business Purpose / Reason for Change
«Describe the purpose/reason for change and be sure to explain the impact to NOT doing the change. For example:

Client offers COBRA coverage for any employees eligible for a COBRA Qualifying Event; this was not included in the original SOW estimate. If Client does not approve this change Client will not be able to provide COBRA coverage.»>
Impact Assessment
Project Describe the additional work that needs to be done. For example: Create one (1) Activities additional integration or three (3) new performance templates need to be Affected: configured, etc.

Deliverables Describe Deliverables affected. For example:

Affected: One (1) additional interface file to be delivered to Aetna will be produced.

Project Describe schedule impact, if any. For example:

Schedule Architect & Configure stage will be extended by one (1) week to complete all Impact: integrations.

Include the original end date and new end date, if extending the term of the SOW.

Pricing Modifications to the Pricing are as follows:

Modifications
Role Rate Hours Cost
Executive
Strategy Manager
Sirect Functional Architect (Consulting
Engagement Director (Portfolio Director)
Engagement Manager
Functional Architect
Senior Principal Consultant
Principal Consultant
Consultant
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 42 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Analyst
Total <<total>>
Payment Terms - If Client is adding hours
• Time & Materials SOW: This Change Order will be billed monthly on a Time and Materials ("T&M") Basis based on actual usage at the rates set forth in the SOW and as identified in the Pricing Modifications above.

Prepay SOW: This Change Order will be invoiced upon execution by both Parties at the rates set forth in the SOW and as identified in the Pricing Modifications above.

Assumptions
• Describe any new Assumptions different from the SOW. For Example:

Client will provide the requirements for the new integration.

If not different from the SOW, add "All Assumptions from the SOW dated XX December XXXX apply to this Change Order", otherwise, if there are new Assumptions different from the SOW, list them here.

Authorization
Client Authorization Signature
NOT SiE!
Name Name
- Do
Job Title Job Title
SAMPLE
Date
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 43 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Appendix D - Detailed Functionality and Data Conversion Scope As the team and the project continues to progress into all stages of the project, there will be a review of the overall Scope and may re-align as the team come out of discovery and again after alignment sessions.

Workday foundational elements such as dashboards, reporting, analytics, business process framework and employee self-service are built into every Workday module.

During Client deployment, the following elements will be in Scope for Client's Workday Launch package.

The Scope set out below describes the implementation of the Workday functional elements and/or modules (the "Product") in terms of organization, functionality, data conversion, integrations, reports, change management, and training which will be a part of the project.

The Workday configuration outlined below was provided by the Client and the Parties understand that not all requirements will be needed at the time of Go-Live.

Foundation
Product Description Scope
Foundation Foundation Features Payment Elections & Associated Rules
Pre-Packaged Business
Processes
Workday Assistant (With ISA Opt
In). Excludes Client security
groups.

Standard Notification Templates
Delivered notifications
Organizations Organizational Management
Staffing Management
Up To fifteen (15) Legal Entities
(Companies and Company
Hierarchies)
Up to three hundred (300)
Supervisory Organization and
Hierarchy
Up to three hundred (300) Cost
Centers and Cost Center
Hierarchy
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 44 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Up to four (4) Custom
Organization Types and
Hierarchy
Locations and Location
Hierarchy
Region and Region Hierarchy
Pay Groups
Security Multi-Factor Authentication
Delivered User and Role Based
Security Groups
Setup English Language Support
Global Address Localization
Mobile
Currency
Duplicate Management
Worker Data Contingent Worker Types
Personal Information
Contact Information
Position and Job Profile
Assianment
Employee Types
Reporting Standard Dashboards &
Analytics
500+ Delivered Reports
HCM
Product Description Scope
HCM Compensation Basic Compensation
Management
Grade and up to two hundred
fifty (250) Grade Profiles
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 45 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Single Compensation Package
Up to one (1) Salary Plan
Up to one (1) Hourly Plan
Up to fifteen (15) Allowance
Plans - excluding Reimbursable
Allowance Plans
Up to fifteen (15) One Time
Payment Plans
Up to one hundred eighty (180)
steps
Delivered Compensation Basis
Jobs and Positions Job Catalog (Job Family Groups,
Job Families, Job Profiles)
Position Management Staffing
Model
Job Requisitions
Management Types &
Management Level Hierarchy
Onboarding Up to fifteen (15) static
documents for Onboarding
Review
Up to two (2) Custom
Onboarding Templates
Up to one (1) Announcements for
onboarding
1-9 Functionality
Organization Organizations (Supervisory, Cost
Center, Company, Region,
Location, Custom) and
Associated Hierarchies
Up to one (1) Exit Survey
questionnaire with up to twenty
(20) questions, routed to existing
security group. Excludes custom
reporting of responses
Security Groups Up to three (3) Regulatory
Required Custom Security
Groups
Setup Event Categories and Reasons
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 46 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Multiple Jobs
Employee and Manager Self-
Service
Worker Types
Tenant Branding
Skills Cloud (With ISA Opt In)
Union Tracking - up to ten (10)
collective bargaining units
Delivered Probation Periods
Contingent Worker Types
Up to five (5) (4) Funds
Associated to Worker / Position
as Custom
Organizations/Worktags
Up to four (4) Grants Associated
to Worker / Position as Custom
Organizations/Worktags
US Operations Only
Worker Data Personal Data, Contact
Information, ID Information
Emergency Contact Information
Employee Photos
Delivered Service Dates
Shifts
Reporting Review Delivered Reports
Enable Delivered Dashboards
(Workforce Composition, Report
Auditor)
Modifiable Business Processes Hire Employee
Create Position
Request One Time Payment
Contract Contingent Worker
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 47 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Onboarding (New Hires)
Termination
Change Job
Request Compensation Change
End Contingent Worker Contract
Onboarding Setup
Edit Position Restrictions
Add Additional Job
Edit Position
Data Conversion Up to seven hundred fifty (750)
Active FSE Employees or
Contingent Workers Including
Current Personal Data, Current
Contact Data, and Current Job
Record
Terminated employees who
received payment in the current
year, and contingent workers
with contracts ended in the
current year (Using Worker
Object)
Up to seven thousand (7,000)
Additional Terminated Workers
(Using Former Worker Object)
Attachment of Third Party
Documents out of Scope
Compensation - Current
Compensation Data and
Compensation effective as of
Benefits effective date
Unlimited Job and Compensation
History (Using "Previous System
History")
Transactional History excluded
(unless Advanced Compensation
in Scope then only historical for
its dependencies)
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 48 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Benefits
Product Description Scope
Benefits Setup Benefits configured for up to one
(1) country
Plan Year Definition; one (1) for
Program Year, one (1) for
Ongoing
Up to ten (10) Benefit Groups
Benefit Defaults
Plans Administer Benefits for most
commonly offered plan types,
including Health Care (Medical,
Dental, Vision), Insurance (Life,
Disability), Spending Accounts
(Dependent, Health Care),
Health Savings Accounts,
Retirement Savings, and
Additional Benefits Plans (Pet
Insurance, Gym Membership,
EAP, Critical Illness, and Long
Term Care)
Up to fifty (50) Benefit Plans
(including Eligibility Rules,
Coverage Tiers, Rates, and other
components)
Individual Rates
Benefit Annual Rates
Up to three (3) Plan Year
Definitions (current year,
subsequent year, ongoing plans)
Healthcare Election Guidance -
Configure expanded plan details
for up to five (5) Healthcare
Plans
Enrollment Cross Plan Enrollment Rules
Enrollment Event Types
(including Eligibility Changes,
Life Events, and Reinstatement
Events)
Up to one (1) Enrollment Event
Rule
Passive Event Rules
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 49 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Up to one (1) Open Enrollment
Evidence of Insurability Manage Evidence of Insurability Affordable Care Act Core ACA Functionality: ACA
Measurement Periods and
Eligibility, Setup for 1094-C and
1095-C Reports
COBRA Manage COBRA Eligibility
Designations for Participants
Who Lose Coverage
Modifiable Business Processes Change Benefits for Life Events Change Benefits
Dependent Event
Add Retiree Status
Change Beneficiary
Change Retirement Savings
Remove Retiree Status
Passive Event
Data Conversion Current Benefit Elections
Medical History for Current Year
for ACA Reporting
Retiree Benefits Up to one (1) Retiree benefit
group utilizing a shared plan
(does not include Medicare or a
surviving spouse plan)
Up to one (1) Retiree
Organization
Data Conversion ACA Worker Hours and Wages
Dependents & Beneficiaries
Benefit Annual Rates
Worker Wellness and Tobacco
Usage
Current Compensation Data and
Compensation effective as of
Benefits effective date
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Learning
Product Description Scope
Learning Security Groups Up to four (4) security groups excluding topic and course
segmented security groups.

Up to ten (10) segments with ten
(10) supporting security groups.

Setup Learning Configuration on Edit
Tenant Setup tasks
Configure Learning Dashboards
(Learning, Learning
Administrator, My Team's
Management, My Library,
Learning Trainer, Home)
Up to ten (10) Topics
Up to one (1) custom slider and
one (1) associated custom
search).

Up to fifty (50) Learning
Instructors
Up to fifty (50) Learning
Assessors
Up to eight (8) Campaign
Audiences
Up to eight (8) Campaigns
Workday Outlook Integration for
Instructor Led Content
Up to eight (8) Custom
Notifications
Up to five (5) Equivalencies
Up to one (1) Learning
Certification. Client to configure
additional
Up to five (5) Prerequisites
Up to five (5) Reason Codes for
Drop Enrollments, Cancel
Learning Enrollments, Cancel
Course Offerings
Up to five (5) Validation Rules
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 51 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Reporting Delivered Reports and five
additional delivered custom
reports (Learning Video
Interactions, Learning Upcoming
Course Offerings, Learning
Survey Responses, Learning
Duration, Learning Completion
and Required Learning)
Modifiable Business Processes Manage Lesson
Manage Course
Manage Course Offering
Enroll in Content
Drop Learning Enrollment
Manage Program
Manage Equivalency Rule
Talent Optimization
Product Description Scope
Talent Optimization Performance Development Items
Goals
Up to thirty (30) Competencies
Check-Ins
Up to three (3) Performance
Review Templates
Anytime Feedback
Succession Succession
Assess Potential
Assess My Team's Potential
Up to fifty (50) Positions for
Succession: includes Readiness
setup
Talent Core Career Interests
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Job Interests
Relocation Preferences
Travel Preferences
Career Profile
Talent Profile/Skills
Mentors and Connections
Calibration Calibration is Specifically
Excluded
Modifiable Business Processes Start Performance Review
Complete Selt Evaluation for
Performance Review
Complete Manager Evaluation
for Performance Review
Give Feedback
Assess Potential
Manage Mentorship
Manage Succession Plan
Manage Competencies
Manage Interests
Data Conversion No Goal History
No Transactional History
No Prior Performance Reviews
Absence
Product Description Scope
Absence Holiday Calendars Up to five (5) Holiday Calendars Up to five (5) Holiday Calendar
Rules
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Leave of Absence Types Up to seventeen (17) Leave
Types with up to five (5) with
Leave Entitlements limited to
Primary Position
Time Off Plans Up to ten (10) Accruing Time Off
Plans On Primary Position
Up to six (6) Non-Accruing Time
Off Plans On Primary Position
Third Party Calendar Absence Third Party Calendar
(Microsoft Outlook or Google
Calendar) - Functional
Configuration Only
Modifiable BPs Correct Time Off
Request Leave of Absence
Request Return Leave of
Absence
Request Time Off
Data Conversion Time off Balance Conversion
Included
Active Leaves for the Previous
twelve (12) Months (balance as
of go-live date, not daily
conversion)
Time Off Event Conversions
Excluded
Time Tracking
Product Description Scope
Time Tracking Alerts and Validations Up to three (3) Alerts Up to five (5) Time Entry
Validations
Schedules and Calendars Up to three (3) Period Schedules (a.k.a. Pay Schedule)
Up to twenty (20) Work Schedule
Calendars
Security Up to two (2) Security Groups to
Support Employee Self Service
and Manager Self Service
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 54 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Up to two (2) security groups to
support security requirement
related to Web Clocks
Time Calculations Up to thirty (30) Time
Calculations
Up to ten (10) Time Calculation
Groups
Up to five (5) Worktags
Time Entry Up to six (6) Time Entry
Templates
Up to twenty (20) Time Entry
Codes
Up to ten (10) Time Code
Groups
Reporting Time and Absence Dashboard
Review Time Task
Modifiable Business Processes Assign Work Schedule
Enter Time
Reported Time Batch Event
Data Conversion Excluded from the Scope for go-
live
Payroll (United States)
Product Description Scope
Payroll (United States) Banking Payment Election Rules
Up to two (2) Bank Accounts with
up to two (2) Routing Rules,
Delivered Check Layout
Financial Institutions
Checks and Payslips Custom Check and Payslip
Layouts
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Costing Allocations
dimensions Testing/Validation of
allocations from BP approval
General Ledger Fiscal Posting Intervals,
Schedules, Summary Schedules,
Fiscal Years
Journal Sources, Ledger, Ledger
Types, Account Sets, Account
Posting Rules
Pay Components Up to three hundred (300) Pay
Components (Earnings and
Deductions)
Net Pay Validation and Arrears
Pay Accumulations, Pay
Balances, Pay Component
Groups, Tax Authority
Payroll Processing Up to three (3) Pay Groups
Commitment Accounting to allow
for the tracking and control of
payroll costs associated with
filled and unfilled positions.

Up to one (1) Run Category
Off-Cycle Payments
Retro Processing
Audit Report Configuration
Payroll Involuntary Withholding
Orders and Deduction Recipients
Processing
Period Schedules Up to three (3) Period Schedules
for Payroll
Generate Period Schedule
Periods
FLSA Work Period Calendar
Rules including:
9/80A, 9/80B, 7/78, 7/80
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Tax Reporting Up to three (3) Companies for
Payroll
Company Federal, State and
Local Payroll Tax Reporting (no
to exceed 4 states
Workday Delivered W-2
Configuration
Payroll Tax Filing Configuration
(Workday Delivered Payroll Tax
Period Reporting)
Modifiable Business Processes Settlement Run Event
Assign Pay Group
Payment Release Event
Data Conversion Payroll Data for one (1) Year
Worker Tax Elections
Withholding Orders Excluded
(Manual Data Entry Required)
Worker Payment Elections
Current Costing Allocations
Worker Tax Treaties
Scheduling
Product Description Scope
Scheduling Product Scope Client is on Workday HCM.

Regions The Countries in Scope are
United States
Up to one (1) time zones in
Scope.

Worker Count Up to seven hundred fifty (750)
workers in Scope including those
on 9/80A, 9/80B, 7/78, and 7/80
schedules
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 57 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Organizations A re-organization of the
Supervisory Organization
structure, and/or Custom
Organization structure is not in
Scope for this deployment.

Eligibility There are one (1) Schedule Tag
Types in Scope for thi
leployment
Business Processes Workers will not track their
availability in Workday.

Workers will not track their
Preferences in Workday.

Workers will leverage the Open
Shift/Take Back Shift/Cover Shift
and/or Swap Shift Business
Processes.

User Experience Employee Self-service is in
Scope.

Manager Self-service is in
Scope.

Mobile Workday Mobile is in Scope.

Data Conversion Worker Availability will not be
loaded prior to Go Live.

Worker Preferences will not be
loaded prior to Go Live.

Worker Overrides will not be
loaded prior to Go Live.

Accounting
Product Description Scope
Accounting Allocations Up to five (5) Allocation
Definitions
Book Codes and Books Multi-Book Accounting (GAAP
and non-GAAP)
Financial Accounting Structure Ledgers to Track Actuals, Pre- Encumbrances, and
Encumbrances
Balancing by Company and Fund
Single Primary Chart of Accounts
for All Companies
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Single Primary Fiscal Schedule
For All Companies
USD only
Journals Import Journals via Spreadsheet
Up to ten (10) Custom
Validations
Statistics Up to two (2) Statistics definitions
Modifiable Business Processes Accounting Journal Event
Accounting Adjustment Event
Accounting Journal Unpost Event
Data Conversion Single Summarized Journal for
Each Company Per Period with a
Maximum of One Fiscal Year
Plus Current YTD
Transactional Journals Not
Converted
Banking & Settlements
Product Description Scope
Banking & Settlements Bank Reconciliation Bank Reconciliation (automated and manual)
Foundation Delivered Bank
Reconciliation Matching Rules
(2) and First Notice Rules (3)
only (Parsing Rules Excluded)
Banking Setup Bank Account Management
Financial Institutions to Correlate
with Bank Accounts
Up to ten (10) Bank Accounts
Settlement Settlement
Bank Routing Rules
Bank Account Transfer / Bank
Account Transfer for Settlement
Positive Pay
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 59 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Bank Account Transfer for
Settlement
Modifiable Business Processes Bank Account Event
Ad Hoc Payment Event
Settlement Event
Data Conversion Ad Hoc Bank Transaction
Beginning Bank Statement
Balance
Unreconciled Open items
Budgets
Product Description Scope
Budgets Loading Plans Import Budget via Spreadsheet
Up to ten (10) Custom
Validations
Plan Setup Financial Budget only
Up to two (2) Plan Structures
(One for Summary, One for
Detail)
Plan Templates Up to four (4) Plan Templates
(Two for Adopted
Detail/Summary, Two for
Amended Detail/Summary)
Modifiable Business Processes Plan Event
Budget Amendment Event
Data Conversion Current Year Budget Data
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Business Assets
Product Description Scope
Business Assets Asset Accounting Asset Sharing
Asset Book Rules
Asset Adjustments
Multi Book Asset Accounting
Asset Maintenance Asset Reclassification
Asset Tracking Asset Custodianship
Pooled Assets
Asset Transfer
Modifiable Business Processes Asset Registration
Data Conversion Active Capitalized Assets
Tracked Expensed Assets (No
Cost)
Customer Accounts
Product Description Scope
Customer Accounts Cash Sales Cash Sale
Customer Collections Customer Invoice Maintenance
Customer Statement
Receivable Write Off
Receivable Aging
Collections and Dispute Activities
No Customer Portal
Customer Invoices Customer Invoice
Up to ten (10) Custom
Validations
Dunning Letters (Delivered
Template, not custom)
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 61 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Customer Payments Customer Payment Processing
Delivered Auto-Apply Payment
Rules Only
Customer Deposit
Customer Refunds Customer Refund
Modifiable Business Processes Bad Debt Writeoff Event
Customer Event
Customer Invoice Event
Customer Refund Event
Data Conversion Open Account Receivables Items
Customers With Activity Within
six (6) Months Prior to Go Live
Supplier Accounts
Product Description Scope
Supplier Accounts 1099 Reporting 1099 Adjustment
1099 Suppliers
Supplier Contracts Supplier Contracts (Scheduled or
Manual Invoice Contract Types
Only)
Leased Supplier Contracts not
included
Supplier Invoices Recurring Supplier Invoice
Supplier Invoice Attributes
Supplier Invoice Retention
Prepaid Spend Amortization
Up to ten (10) Custom
Validations
Remittance Advice (Standard
Format CSV File)
Supplier Invoice Matching Rules
(5)
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 62 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Suppliers Purge Supplier Information
Supplier Connections
Supplier Request
Supplier Portal
Modifiable Business Processes Supplier Invoice
Supplier Change Event
Recurring Supplier Invoice
Supplier Event
Supplier Request Event
Data Conversion No open Accounts Payable
conversion
Jp to one hundred (100) Oper
Supplier Contracts
Current year to date 1099
balance
Up to two thousand five hundred
(2,500) Suppliers and Supplier
Connections for those suppliers
within six (6) months prior to go
Customer Contracts
Product Description Scope
Customer Contracts Contract Schedules & Templates Contract Billing (Not Project related)
Billing and Revenue Schedule
Templates
Revenue Recognition (Not
Project related)
Revenue Recognition Schedule
Templates
Customer Contracts Primary Customer Contract
Setup Only (no alternate
contracts)
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Transaction Tax Manual selection on transactions
for tax configuration. Tax
Defaulting logic is not included.

Modifiable Business Processes Customer Contract Event
Customer Contract Amendment
Event
Data Conversion The Remaining Balance of up to
two hundred and fifty (250)
Active Customer Contracts and
Open Fixed Fee Customer
Curency of the Company Wil be
Converted.

Expenses
Product Description Scope
Expenses Expense Credit Cards Spend Authorization
If Corporate Liability card exists,
then Client must purchase
related integratior
Expense Rate Tables Up to fifteen (15) Expense Items
Per Diem and Mileage Rate
Tables Based on Standard GSA
Rates
Expense Reports Processing of Expenses Reports
for Workers
Up to ten (10) Custom
Validations
Up to five (5) Custom Expense
Item Attributes
Expense Report Instructions
Mobile Enablement
Note: If Credit Card Integration(s)
is included In Scope, it will be for
Expenses related to Worker T&E
Expenses Only
Modifiable Business Processes Expense Report Event
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Data Conversion Worker Payment Elections for
Expense Payments
Procurement
Product Description Scope
Procurement Procurement Setup Punchout Configuration - up to one (1) Punchout Vendors
Purchase Orders Purchase Order
Receipts Receipt
Requisitions Sourcing is out of Scope
Supplier Contracts Supplier Contract (Excludes
Lease Supplier Contracts)
Suppliers Supplier Invoice Matching Rules
five (5)
Matching Override
Supplier Retention
Supplier Portal
Modifiable Business Processes Requisition Event
Change Order Event
Supplier Contract
Purchase Order Event
Supplier Accounts Match Event
Supplier Contract Amendment
Supplier Accounts Match
Exception Override Event
Receipt Event
Data Conversion Up to six hundred (600) Open
Approved Purchase Orders
Up to one hundred (100) Open
Supplier contracts
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Projects
Product Description Scope
Projects Project Setup Capital Projects only
Up to ten (10) Custom
Validations
No Project Budgets
Modifiable Business Processes Create Project
Edit Project
Data Conversion CIP - Construction in Progress
Active Projects & Project Assets
at Time of Go Live
Financial Planning
Product Description Scope
Financial Planning Structure All planning periods will use a common / single methodology.

Budget and forecast up to five (5)
years out.

Planning occurs in time periods of
months, quarters or years
One Chart of Accounts structure,
one calendar, and a common set oi
templates and processes across
the organization
Up to twenty (20) Legal Entities
and twenty (20) Entity Currencies
(Single Currency per Entity)
Revenue Manual upload of Revenue. - Up to
two (2) Manual Input Sheets with
up to four (4) Dimensions each
(each Sheet provides a single
interface to view, enter, and update
data). - No calculations.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 66 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Operating Expense Operating Expenses - Up to two (2)
supporting Schedules (a mode
uilt for a single or group of G
accounts using a single
methodology with common
dimensions and a single manually
imported / maintained data set) -
Up to fifty (50) total calculations
across the 2 supporting schedules
and accounts.

Personnel Expense Up to two (2) Personnel Expense
models (current roster and open
Erie ups Salary, Houry
and Contingent Labor. - No Labor
Unions unless purchased via
Additional Scope. - Up to fifty (50)
total calculations across the two (2)
models. (Capitalized labor is not
included)
Manual Data Entry for Transfers,
Splits, Planning Allocations by
Level (Single-Step, Not Sourced
from Payroll data) Manual changes
made in one version do not persist
upon a refresh of data from source.

Fringe Benefits and Tax Rates
Merit and Bonuses are calculated
as a percent of total pay based on
role, worker or total company.

Capital Expense Capital Expense Model - Using
straight line depreciation for newly
planned assets. - Summary
depreciation loaded for existing
assets (not at asset level) - Capital
model does not include capitalized
labor or calculation of depreciation
on existing assets.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 67 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Deployment Approach The Workday Adaptive Planning
deployment start date will align with
the completion and validation of the
FDM, end to end testing and a full
month of GL Actuals loaded and
validated in the Workday Financials
End to End (EE) tenant or Gold
Tenant. The Adaptive meta-data
structure will be manually built and
the Workday data will be manually
loaded in Adaptive initially. Once
the Workday Production tenant is
built a reconciliation of the
manually built Adaptive structure
and Production Workday tenant will
occur to ensure alignment. Once
aligned automation of the build of
Adaptive structures and the load of
Workday data will occur.

Security Enable security on Levels and
configure Dimensional Access
Control for up to one additional
dimension
Reporting One Income Statement Format
(account / dimensions) that
incorporates all templates and
business logic Up to 10 KPl's,
Conduct up to 6 remote hands-on
workshops (up to two hours each)
to walk-through building
reports/dials/dashboards. Provide
best practice guidance around
design Consult with Client on
specific dial design challenges;
Help Client with how-to questions.

Reports and Dashboards to be
completed by Client prior to UAT.

Training and Enablement Admin training: includes training for up to five (5) power users on
administrative responsibilities and
maintenance of the system for up
to four (4) hours.

Workday Delivery Assurance:
provides oversight throughout the
project to ensure build is consistent
with best practices
End-user documentation and end
user training is excluded
Final review & testing: Support of
Client UAT scripts development
This SOW is proprietary and confidential to Collaborative Solutions, LLC. 68 City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Not Included Financial Consolidations (unless
purchased via Additional Scope)
Balance Sheet and Cash Flow
(unless purchased via Additiona
Scope) Payroll or Payroll Costing
Allocations as a source
Grants
Product Description Scope
Grants Awards Award Contracts and required
attributes
Award Schedules
Catalog of Federal Domestic
Assistance (CFDA)
No Award Plan Structure and
Award Budgets
Facilities and Administration Up to two (2) F&A Rate
agreements
Calculate F&A Costs
F&A Revenue Allocation
Sponsor Billing No Award Billing for Cost
Reimbursable and Fixed Cost
Awards
Sponsors
Sponsor Payment Processing and Sponsor Payment Processing Application
Modifiable Business Processes Award Event
Award Correction
Award Amendment
Security Roles and Assignments
for Award and Grant reporting
and routing
Data Conversion Grants/Grant Hierarchies, Roles
Assignments
Open Sponsor Invoice Balances
This SOW is proprietary and confidential to Collaborative Solutions, LLC.

City of Pomona, California and Collaborative Solutions, LLC Statement of Work February 10, 2025 Product Description Scope
Sponsors associated to Active
Awards
Award Contracts active at Go
Live
No Award Life to Date
Conversion. Balances will be
included in GL Conversion
People Analytics
Product Description Scope
People Analytics Setup Workday shall deploy the People
Analytics functionality in Client's
implementation tenant.

Workday shall migrate the People
Analytics functionality to Client's
Production tenant.

This SOW is proprietary and confidential to Collaborative Solutions, LLC. 70 City of Pomona Platform Launch SOW Final

12.03.24 Final Audit Report 2024-12-04
Created: 2024-12-04
By: Antonia Plazibat ([email protected]) Status: Signed
Transaction ID: CBJCHBCAABAACIiUUqOqpmsAI6DWWQUOuZdOyLJ90TGP "City of Pomona Platform Launch SOW Final 12.03.24" History • Document created by Antonia Plazibat ([email protected]) 2024-12-04 - 2:17:07 PM GMT
Document emailed to Susan Guerra ([email protected]) for signature 2024-12-04 - 2:17:16 PM GMT
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