Teller Software as a Service Agreement
This is the Teller Software as a Service Agreement (“Agreement”) dated as of December 16, 2024 (the “Effective Date”) between Can/Am Technologies Inc. (“CanAm”) a company incorporated under the laws of Colorado, having its principal place of business at 1819 Denver West Dr, Suite 225, Lakewood, CO 80401 and Client of Pomona California, having its principal place of business at 505 South Garey Avenue, Pomona, California 91766 (hereinafter referred as "Client").
RECITALS
1. Pursuant to the terms of this Agreement, CanAm will provide a web-based system to manage point of sale processes for Client.
2. This system assists Client in managing revenue intake from cashiering to balancing, providing reconciliation workflows, and is intended to provide Client with reporting and visibility into financial transactions, increasing the accountability and transparency of financial management for Client.
AGREEMENT
Client and CanAm agree as follows:
1. DEFINITIONS
1.1. Agreement – this document and all schedules attached or incorporated by reference, and any subsequent addendums or amendments made in accordance with the provisions hereof.
1.2. Annual Software as a Service Fee – the annual fee payable by Client for the use of Teller software, including Teller support services, including Updates, and SaaS Services provided by CanAm under this Agreement.
1.3. Concurrent User – means the users who are logged on at the same time and sharing a finite number of licenses.
1.4. Confidential Information – has the meaning set out in section 13 of this Agreement.
1.5. Configuration(s) – all work required to configure Teller to reflect the business rules, workflow, security and data requirements of Client. Configuration includes any custom reports, Interfaces, Plugins, and conversion scripts developed for Client.
1.6. Defect – a program error that will cause Teller to crash, or program algorithms or logic that produce incorrect results. Defects pertain to the intended operation of Teller as delivered to Client, but do not pertain to subsequent errors brought about by Infrastructure changes made by Client or any other Third- Party. Defects do not include changing user preferences, report or screen aesthetics, presentation standards, or validity of converted data. With the exception of Interfaces that connect Teller to Third-Party software as set out in a statement of work, defects do not pertain to problems arising from Third-Party Software interfaced to Teller, or to problems arising from Teller Configurations not developed by CanAm.
1.7. Enhancement – any work requested by Client to alter existing Teller features, or to add any new features or functions to Teller software.
1.8. Force Majeure – circumstances beyond a Party’s reasonable control, including, without limitation, acts of God, acts of any governmental body, war, insurrection, sabotage, armed conflict, embargo, fire, flood, pandemics, unavailability or interruption in telecommunications or Third-Party services, virus attacks or hackers, failure of Third-Party Software, or inability to obtain power used in or equipment needed for provision of the Services.
1.9. SaaS Services – the services provided at the Third-Party hosting facility that are provided by CanAm to Client.
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1.10. SaaS Services Site – the Third-Party hosting facility, at a U.S. location of CanAm’s choice, at which servers and related equipment are located.
1.11. SaaS Services SLA – the SaaS Service Level Agreement as provided in Exhibit B, and any subsequent addendums or amendments made in accordance with the provisions herein.
1.12. Client Infrastructure – any Client owned, leased, or licensed information technology hardware and/or software that is required by Client to perform business functions. This hardware and/or software can be providing the infrastructure needed to perform these functions or can also be used as a gateway to an external, non-client owned, infrastructure that provides the necessary business functions.
1.13. Deliverables – the services deliverables, documentation and defined milestone objectives set forth in a Statement of Work. For greater certainty, Deliverables shall not include any Third-Party Software or related documentation licensed directly to Client from a Third-Party, or any modifications or enhancements thereto or derivatives thereof.
1.14. Intellectual Property – property that derives from the work of the mind or intellect, specifically, an idea, invention, trade secret, process, program, data, formula, patent, copyright, or trademark or application, right, or registration. Intellectual Property includes: a) Teller pre-existing and newly developed software, or pre-existing and newly developed software Configurations (including stock report definitions) of CanAm; b) CanAm methodologies, processes, tools, and general knowledge of the matters under consideration; and c) any pre-existing or newly-acquired material provided to Client by CanAm under separate license. For clarity, Intellectual Property does not include Third Party APIs that are incorporated into Teller solely as an Interface to Client devices or Third Party Software.
1.15. Interface – a connection with Third Party Software or hardware used to deliver a unified end user experience.
1.16. Named User – an individual internal to Client who has access to the Teller Production Database. A Named User may access the Teller Production Database from any workstation on Client's network or intranet, or via the Internet.
1.17. On Call Support – support outside of CanAm’s support desk coverage (6 a.m. to 6 p.m. MT excluding CanAm published holidays).
1.18. Party or Parties – referring to CanAm or Client or both.
1.19. Plugin – additional functionality that extends core Teller features. Plugins may be added to Teller to permit additional functionality. Licensed Plugins are fully supported and may have their own release cycle separate from the Teller product release cycle.
1.20. Production Environment – the environment provided to Client for end user official business use.
1.21. Response Time – the target time for CanAm to respond to Critical, High, Medium and Low support requests (as defined in Section 6.3 of this Agreement).
1.22. Service(s) – the professional services to be provided pursuant to the Statement of Work (Exhibit C) or other written request.
1.23. Source Code – any and all program code or database definitions developed by CanAm programmers using a formal programming language and used by Teller software.
1.24. Specifications – means the requirements of the Deliverables as set forth in the Statement of Work (Exhibit C) or an amendment to this Agreement.
1.25. Statement of Work (SOW) – a document that describes the implementation services, software products, and other deliverables to be provided by CanAm (including its subcontractors if applicable) to Client under this Agreement. The Statement of Work is attached to this Agreement as Exhibit C.
1.26. Teller – an enterprise Point of Sale system that manages revenue intake from cashiering to balancing and reconciliation workflows in a single integrated database. Teller includes the reports and documentation that come with the Teller software.
1.27. Teller Annual Software as a Service Agreement – the document (i.e., this Agreement) which provides the terms and conditions under which the right to use Teller is provided to Client.
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1.28. Test Environment – the environment set up by CanAm to provide testing and training capability for Client.
1.29. Third-Party – a person, corporation, organization or entity other than Client or CanAm.
1.30. Third-Party Software – any identifiable product embedded in and/or linked to Teller software, but to which the proprietary rights belong to an independent Third-Party.
1.31. Update(s) – updates to Teller issued by CanAm, generally every six (6) weeks, to general availability for Teller Clients.
2. SCOPE OF AGREEMENT
2.1. By this Agreement, CanAm agrees to provide Client with a single Annual Subscription Software License to use Teller in the Production Environment. This License includes the number of Interfaces, Concurrent Users, and/or Named Users identified in Exhibit A and subsequent purchase orders.
2.2. Client and CanAm agree that CanAm may opt to permit the use of this Agreement by broader public sector entities to procure Teller Software as a Service according to the terms and conditions of this Agreement as follows:
"Broader Public Sector Entities" means other political subdivisions, municipalities, tax-supported agencies and non-profit entities in the United States, including all local and state government agencies, academic institutions, school boards, special districts and any other public entities as acknowledged by the Federal government and any other public entities as agreed by Client.
With respect to purchases by Broader Public Sector entities, Can/Am acknowledges that such Broader Public Sector Entities shall make purchases in their own name, make payments directly to CanAm, and shall be liable directly to CanAm, holding Client harmless.
3. TERM OF AGREEMENT
3.1. This Agreement will remain in effect for a period of one (1) year from signing and will be renewed annually thereafter upon payment by Client of the Annual Software as a Service Fee within thirty (30) days of receipt of the renewal invoice, unless otherwise revised or terminated under the provisions of this Agreement. Each annual renewal invoice will be issued thirty (30) days prior to renewal.
4. GRANT OF LICENSE
4.1. This Agreement provides Client with a non-exclusive and non-revocable license for Teller as identified in Exhibit A of this Agreement. This license will be effective for as long as this Agreement is in place and Client remains current with payment of their Annual Software as a Service Fee.
4.2. Client is licensed to use Teller in one (1) Test Environment and one (1) Production Environment at CanAm hosting site. A third environment can be provided at no additional charge, if required and mutually agreed.
4.3. Client is licensed to use Teller only for processing transactions associated with Client’s business or public purposes. Any other use of Teller by Client is not permitted.
5. SOFTWARE AS A SERVICE FEE
5.1. Client agrees to pay an Annual Software as a Service Fee as specified in Exhibit A for license rights to Teller and for associated Teller support and Teller SaaS Services. The first year of the Teller Software as a Service Fee is billable upon execution of this agreement The first renewal invoice will be dated twelve (12) months from the date of the Kickoff Meeting as set out in the Statement of Work.
5.2. Client may subsequently add licenses and users throughout the Term for an additional price as set out in Exhibit A.
5.3. The Annual Software as a Service Fee does not include Configuration. CanAm may provide these Services for additional charge under a SOW or directly as professional services for the time and materials hourly rate established in Exhibit A.
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5.4. Client agrees to remit payment annually within 30 calendar days of receipt of the invoice.
6. SUPPORT SERVICES
6.1. CanAm agrees, during the term of this Agreement, to provide Teller support services in a timely and professional manner. CanAm will provide unlimited technical support for Client’s Teller support personnel described in Section 7.2 of this Agreement. Support pertains to Teller and licensed Teller Plugins.
6.2. The Teller support web site will be available 24 x 7 for submitting Client support requests. The Teller support desk will be staffed from 6:00 a.m. to 6:00 p.m. Mountain Time, Monday to Friday, and from 11:00 a.m. to 4:00 p.m. Pacific Time on Saturdays, excluding CanAm published holidays. Extended hours of On Call Support outside of these working hours can be provided at additional rates per Section 8.
6.3. When Client submits a support request through the Teller support web site during normal CanAm hours for support, as specified in Section 6.2 of this Agreement, CanAm and Client will categorize, and CanAm will escalate as appropriate, the support request according to the following criteria. To ensure the listed Response Time, Client must call the provided Teller support toll-free number to report or confirm Critical and High priority issues.
Severity Definition Response
Time
Resolution Time
Critical Client site is down.
Major impact to operations of Client
site.
< 15
minutes
Immediate and ongoing effort,
with daily reporting to Client as
necessary until a work-around or
fix has been provided.
High Major impairment of at least one
important function at Client site.
Operations at Client site are
impacted.
All important Client functions are
working albeit with extra work.
< 1 hour Proceed with fix as high priority
work with reporting to Client as
necessary until a work-around or
fix has been provided.
Medium Client Operations not significantly
impacted.
One or more minor Client functions
not working.
Major usability irritations impacting
many staff at Client.
< 4 hours Proceed with fix as medium
priority work, according to
schedule set by CanAm.
Low Minor usability irritations.
Work-around exists.
< 2
business
days
Proceed with fix as low priority
work, according to schedule set by
CanAm
6.4. The Software as a Service Fee does NOT include technical support for Configurations and Third-Party Software not embedded within Teller, such as (but not limited to) operating system software and Microsoft Office products. Technical support for Teller related Third-Party hardware that may be used by Client, including scanners, printers, credit terminals, and other hardware peripherals is also not included.
6.5. CanAm will not begin charging Client for resolution of a non-Teller related problem until CanAm demonstrates to Client that the source of the problem is not related to a Teller Defect and Client has authorized work to resolve the issue. No time will be charged to Client for Teller Defects reported to CanAm.
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6.6. Unless otherwise specified, Teller product warranty and support activities will be conducted at and deployed remotely. Travel and living expenses to provide on-site services deemed by CanAm at its sole discretion as required to repair a Teller Defect will not be charged to Client.
7. CLIENT OBLIGATIONS AND RESPONSIBILITIES
Unless otherwise stated in a separate agreement between the parties or in a Schedule of this Agreement, the following tasks will be the sole responsibility of Client:
7.1. Infrastructure Support –managing the local Internet Service Provider (ISP) providing Client its internet connection and/or its wireless service; managing its own networks; managing all desktop and mobile hardware for Client staff and implementing its own security policies and procedures.
7.2. First-Line Teller Support – Client is responsible for providing first-line Teller support to Client staff. First- line Teller Client support is responsible for researching issues and assessing if they are the result of a Teller Defect. Client will identify a limited number of Client staff entitled to submit Teller support requests
7.3. Future Updates – Client acknowledges that future Updates of Teller software may require different or additional Client equipment and/or software to function properly. CanAm will provide Client with at least thirty (30) days t notification of such requirements. Client will be responsible to fund, acquire, install, and maintain such different or additional equipment and/or software.
8. PROFESSIONAL SERVICES
8.1. At the request of Client, CanAm may provide any or all of the following professional services:
development of custom Configurations, report development, training, extended warranty, first line Teller support, On Call Support, and any other consulting activity. CanAm professional services may be purchased for an all-inclusive fixed-cost, or on a time-and-materials basis. All time and materials services will be approved in advance by the Client in a mutually agreed Statement of Work or other written request, and invoiced monthly based on the rates specified in Exhibit A. For fixed-cost services, all terms, conditions and costs will be specified in a mutually agreed Statement of Work.
8.2. CanAm will perform the Services and provide the deliverables that are described in each Statement of Work in accordance with the terms of the SOW and this Agreement, for the price and in accordance with the delivery dates and Specifications described in the Statement of Work.
9. PAYMENT FOR SERVICES
9.1. Client will pay the fees set out in the Statement of Work, plus all applicable taxes, upon acceptance of deliverables specified in the Statement of Work, subject to receipt of invoices from CanAm.
9.2. CanAm will submit invoices and other supporting documentation which may be required by Client describing the Services and deliverables for which payment is claimed.
9.3. Client will pay, without set-off or deduction, each invoice or undisputed portion of an invoice within thirty (30) days from receipt of the invoice. Any disputes will be resolved according to the dispute resolution process set out in Section 17 of this Agreement.
10. SOURCE CODE
10.1. This license will provide Client with run-time only capability for Teller as described in Section 2 of this Agreement.
10.2. Source code (metadata) to custom Configurations, reports, and specialized code developed specifically for Client (and paid for by the Client) will be provided to Client upon request.
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11. REPRESENTATIONS AND WARRANTIES
11.1. CanAm will repair Teller Defects reported by Client during the term of this Agreement at no additional charge to Client. CanAm will make all reasonable efforts to resolve Defects as soon as reasonably practicable under the circumstances, via an Update if necessary.
11.2. The warranty on all CanAm-developed custom Configuration is defined in the applicable SOW. Subject to clause 11.4, licensed Interfaces are warranted. Material changes to the Client environment may require additional fee-based work.
11.3. CanAm does not provide warranty for any custom Configuration not developed by CanAm, custom code not developed by CanAm, or Third Party files included with Teller that are required to integrate with equipment or Third Party software
11.4. CanAm warrants that it has full power and authority to grant this Teller license and that as of the effective date of this Agreement, the Teller software does not infringe on any existing Intellectual Property rights of any Third Party. If a claim of infringement is made by any Third Party, CanAm may, at its sole option either:
a) secure for Client the right to continue using the Teller software; or b) modify the Teller software so that it does not infringe.
If CanAm cannot or does not either secure for Client the right to continue using the Teller software or modify the Teller software so that it does not infringe, Client may terminate this Agreement for CanAm’s breach under Section 15.2. Except for CanAm’s indemnity obligations under this Agreement which shall not be affected by this section, this represents Client's sole and exclusive remedy with respect to this warranty
CanAm has no obligation to indemnify Client under this Section if any infringement claim is based upon or caused by the following: (i) a use for which Teller was not designed or specified; (ii) design specifications or any data, information, drawings, manuals, script, or like materials provided by Client to CanAm, which has resulted in the infringement action; and/or (iii) the unapproved combination, operation or use of Teller with any other Third Party product not provided by CanAm, to the extent that such combination, operation, or use results in the loss, damage, claim or expense in question. CanAm provides no warranty whatsoever for any Third Party software or hardware products. In the event of an infringement claim for which Client is or may be entitled to indemnification hereunder, CanAm will assume the defense at CanAm’s sole expense. CanAm must consult with Client regarding any settlement of any Third Party Claim and receive Client’s consent to settle any such claim. Notwithstanding the foregoing, Client is entitled to be represented in any such action, suit, or proceeding at its own expense and by counsel of its choice.
11.5. TO THE MAXIMUM EXTENT PERMITTED BY LAW, CANAM AND ITS LICENSORS AND
SUPPLIERS DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, EXPRESS OR IMPLIED,
INCLUDING, WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABLE
QUALITY OR FITNESS FOR PARTICULAR PURPOSE, WHETHER ARISING BY STATUTE OR IN LAW OR AS A RESULT OF A COURSE OF DEALING OR TRADE USAGE.
11.6. THIS SECTION 11 SETS OUT THE SOLE AND EXCLUSIVE REMEDY WHICH APPLIES OR SHALL APPLY TO TELLER AND THE SERVICES. NO ORAL OR VERBAL ADVICE OR
INFORMATION GIVEN BY EITHER PARTY, THEIR AFFILIATES OR ITS OR THEIR AGENTS,
SERVANTS, EMPLOYEES, OR REPRESENTATIVES, SHALL CREATE A DIFFERENT OR
GREATER WARRANTY, AND THE PARTIES ACKNOWLEDGES THAT IT MAY NOT RELY
UPON ANY SUCH ORAL OR WRITTEN COMMUNICATIONS TO CREATE OR ESTABLISH WARRANTY RIGHTS IN EXCESS OF THE SOLE AND EXCLUSIVE WARRANTY HEREIN.
12. OWNERSHIP OF SOFTWARE AND DATA
12.1. CanAm has exclusive licensing and distribution rights for Teller software (Copyright © 2004 – 2024, all rights reserved), including Teller; licensed Teller Plugins, and licensed Teller Interfaces within the United States of America and Canada. Client will not remove any ownership or copyright notices from Teller Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
software or documentation. Reproduction, disassembly, decompilation, transfer, reverse engineering, or disclosure to others, in whole or in part, of Teller is strictly prohibited.
12.2. CanAm is, and will remain, the exclusive owner, or is the authorized agent of the owner of Teller proprietary information, and all patent, copyright, trade secret, trademark, and other Intellectual Property rights remain solely with CanAm. No license or conveyance of any such rights to Client is granted or implied under this Agreement.
12.3. CanAm will retain ownership of the Intellectual Property associated with Enhancements or Interfaces developed by CanAm for Client.
12.4. Client is deemed to own any custom Configuration for their Teller installation. Client grants CanAm a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license to use, reproduce, sublicense, modify, and sell the custom Configuration developed pursuant to this Agreement without compensation to Client.
12.5. Notwithstanding anything to the contrary herein, each Party and its respective personnel and contractors shall be free to use and employ its and their general skills, know-how, pre-existing IP and expertise, and to use, disclose, and employ any generalized ideas, concepts, know-how, methods, techniques, or skills gained or learned during the course of any assignment, so long as it or they acquire and apply such information without disclosure of any Confidential Information of the other Party.
12.6. Client may not sell, rent, lease, give, distribute, assign, pledge, sublicense, loan, timeshare, or otherwise transfer Teller software or documentation to any other Party. Client agrees not to distribute Teller as part of any other software product, commercial or otherwise, without the prior written approval of CanAm.
12.7. Client will retain sole and complete ownership of its data at all times, regardless of the location of the data, and CanAm may not make any use of Client data other than for testing and Service delivery purposes, without the prior written consent of Client.
13. CONFIDENTIAL AND PROPRIETARY INFORMATION
13.1. Each Party will hold in confidence, and will not disclose to any unauthorized personnel, any confidential or proprietary information of the other Party. Each Party will use such confidential or proprietary information only for the purpose for which it was disclosed.
13.2. As used in this Agreement, the term “confidential or proprietary information” (“Confidential Information”) means all trade secrets or proprietary information designated as such in writing by one Party to the other. All software code in source of object format will be deemed to be proprietary information regardless of whether it is marked as such. Information which is orally or visually disclosed by one Party to the other, or is disclosed in writing without an appropriate letter, proprietary stamp or legend, will constitute proprietary information of the releasing Party if:
a) it would be apparent to a reasonable person, familiar with the business of the releasing Party and the industry in which it operates, that such information is of a confidential or proprietary nature; or b) The releasing Party, within thirty (30) calendar days after such disclosure, delivers to the receiving Party a written document describing such information and referencing the place and date of such oral, visual, or written disclosure, and the names of receiving Party personnel to whom such disclosure was made.
13.3. Each Party will only disclose Confidential Information received by it under this Agreement to personnel who have a need to know such Confidential Information for the performance of its duties and who are bound by an agreement to protect the confidentiality of such Confidential Information.
13.4. Each Party will adopt and maintain programs and procedures which are reasonably calculated to protect Confidential Information, and will be responsible to the other Party for any disclosure or misuse of Confidential Information which results from a failure to comply with this provision. Each Party will promptly report to the other Party any actual or suspected violation of the terms of this Agreement and will take all reasonable further steps requested by the offended Party to prevent, control, or remedy any such violation.
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13.5. The obligations of each Party specified above will not apply with respect to any Confidential Information, if the receiving Party can demonstrate, by reasonable evidence, that such Confidential Information:
a) was generally known to the public at the time of disclosure or becomes generally known through no wrongful act on the part of the receiving Party;
b) was already in the possession of the receiving Party at the time of disclosure; c) becomes known to the receiving Party through disclosure by sources having the legal right to disclose such Confidential Information;
d) was independently developed by the receiving Party without reference to, or reliance upon, the Confidential Information; or
e) was required to be disclosed by the receiving Party to comply with applicable laws or governmental regulations, provided that the receiving Party provides prompt written notice of such disclosure to the offended Party and takes reasonable and lawful actions to avoid and/or minimize the extent of such disclosure and, if possible, ensure that the confidentiality obligations of this Agreement are maintained.
13.6. If Client is subject to freedom of information legislation CanAm agrees to adhere to the standards outlined in such legislation regarding protection of privacy and disclosure of records with respect to all work done for Client pursuant to this Agreement.
13.7. Upon termination of this Agreement, each Party will make all reasonable efforts to return to the other Party all tangible manifestations, and all copies thereof, of Confidential Information received by the other Party under this Agreement, if requested to do so by the disclosing Party. In addition, each Party shall certify in writing that it has not retained any copies of any materials belonging to or furnished by the other Party, and that any software provided by the other Party pursuant hereto has been deleted from that Party’s computer and no copies have been retained in any form. The foregoing obligation shall not apply to Confidential Information that: (i) a Party deems necessary to retain to comply with applicable laws and regulations; and (ii) exists only as part of regularly generated electronic backup data, destruction of which is not reasonably practicable.
14. LIMITATIONS OF LIABILITY AND INDEMNITY
14.1. CANAM’S MAXIMUM TOTAL LIABILITY FOR ANY THIRD PARTY ACTION, CLAIM, LOSS OR
DAMAGE ARISING OUT OF TELLER AND THE PERFORMANCE OF ANY SERVICES IN
CONNECTION WITH THIS AGREEMENT, REGARDLESS OF THE FORM OF ACTION, CLAIM,
LOSS OR DAMAGE, BE IT CONTRACT, TORT, STATUTE OR OTHERWISE, SHALL BE AN
AWARD FOR DIRECT PROVABLE DAMAGES THAT IN NO EVENT EXCEED THE AGGREGATE
OF THE AMOUNTS PAYABLE TO CANAM UNDER THE TERM OF THIS AGREEMENT IN THE TWELVE (12) MONTH PERIOD PRIOR TO THE EVENT GIVING RISE TO THE CLAIM.
14.2. CLIENT SPECIFICALLY ACKNOWLEDGES AND CONFIRMS THAT UNDER NO
CIRCUMSTANCES WHATSOEVER WILL CANAM BE LIABLE FOR ANY INCIDENTAL,
INDIRECT, EXEMPLARY, SPECIAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR
KIND, OR ANY LOSS RESULTING FROM BUSINESS DISRUPTION ARISING FROM THE USE OF
TELLER, OR FROM ANY SERVICES COVERED UNDER THE TERMS OF THIS AGREEMENT,
REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT (INCLUDING
NEGLIGENCE), STRICT PRODUCT LIABILITY OR OTHERWISE, EVEN IN THE EVENT THAT CANAM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
14.3. Subject to Section 14.1 and 14.2, CanAm will indemnify and hold harmless Client and its affiliates, employees and agents from and against any and all liabilities, losses, damages, costs, and other expenses (including attorneys’ and expert witnesses’ costs and fees) arising from or relating to any Third Party claim caused by the intentional misconduct or gross negligence of CanAm or any of its employees, agents or subcontractors in performing the Services. CanAm shall indemnify Client for any damages arising from Client’s good faith use of the Teller software prior to Client’s knowledge or reason to believe that such use infringed upon the intellectual property rights of a Third Party.
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15. TERMINATION AND DEFAULT CONDITIONS
15.1. CanAm may terminate this Agreement if: Client fails to make required payments within 90 days of due date provided that CanAm has issued a minimum of two (2) delinquency notices, Client materially fails to fulfill its obligations and responsibilities or breaches any material term of this Agreement, Client becomes bankrupt or insolvent, or if a receiver is appointed to manage the property and assets of Client. If any of the above conditions are encountered, CanAm will provide written notice to Client and provide 30 calendar days for Client to remedy the default. If the default is not rectified within 30 calendar days, CanAm will have cause to terminate this Agreement.
15.2. Client may terminate this Agreement if: CanAm materially fails to fulfill its obligations and responsibilities or breaches any material term of this Agreement, CanAm becomes bankrupt or insolvent, or if a receiver is appointed to manage the property and assets of CanAm. If any of the above conditions are encountered, Client will provide written notice to CanAm and provide 30 calendar days for CanAm to remedy the default. If the default is not rectified within 30 calendar days, Client will have cause to terminate this Agreement.
15.3. In the event that, during the term of this Agreement, funds are not appropriated for the payment of Client’s obligations hereunder, Client may terminate this Agreement with thirty (30) days advance written notice, effective on the last day for which an appropriation has been made.
15.4. Termination of this Agreement will not affect the provisions of this Agreement relating to the payment of amounts due under Section 5; Software as a Service License Fees, Section 14; Limitation of Liability and Indemnity, Section 13; Confidentiality; or any other obligations of the parties which by their nature are intended to survive termination of this Agreement.
16. RIGHTS AND OBLIGATIONS
16.1. If either CanAm or Client terminates this Agreement, CanAm will retain all fees for Services delivered to Client up to the date of termination. CanAm will refund a pro-rated portion of the Annual Software as a Service Fee to Client, based on the number of full or partial calendar months of service provided under the Agreement since the last annual renewal date.
16.2. Any termination by either Party as provided in this Agreement will not in any way operate to deny any right or remedy of the other Party, either at law or in equity, or to relieve a Party of any obligation to pay the sums due under this Agreement, or of any other obligation accrued prior to the effective date of termination.
16.3. Upon termination of this Agreement, Client agrees to cease any and all operational use of Teller and further agrees to delete all Teller software from the Client Infrastructure. CanAm agrees to make reasonable provision for an extract of Client’s operational data from Client’s Production Environment if requested by Client.
16.4. Teller is subject to the export control laws of the United States and other countries. Client may not export or re-export Teller software without the appropriate United States and foreign government licenses. Client must comply with all applicable export control laws and will defend, indemnify and hold CanAm harmless from any claims arising from Client’s violation of such export control laws.
17. DISPUTES
17.1. CanAm and Client will both separately and jointly use diligent efforts to establish positive and ongoing communications both within and between their respective organizations. Key personnel within CanAm and Client will communicate regularly in order to review the status and priorities for the provision of services by CanAm and Client.
17.2. In the event of any dispute arising between CanAm and Client with respect to their rights and obligations under this Agreement, the Party feeling itself aggrieved will notify the other Party of the substance in Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
writing of such grievance. Both parties agree to work in good faith and make all reasonable efforts to resolve the dispute, including, if necessary, escalating the dispute to:
• First level: the Project Manager of CanAm and the Project Manager for Client; and • Second level: the President/CEO of CanAm and the Chief Executive for Client, or their designee(s).
17.3. In the event the grievance cannot be resolved to the mutual satisfaction of the parties within 30 calendar days, the Party feeling itself aggrieved may request mediation, based on the then-current commercial mediation rules of the American Arbitration Association. The award of the mediation body will be non- binding upon CanAm and Client.
18. RELATIONSHIP OF THE PARTIES
18.1. Each of the Parties is an independent contractor. Nothing herein shall be construed to place the Parties in a relationship of principal and agent, partners or joint venturers, and neither Party shall have the power to obligate or bind the other Party in any manner whatsoever.
19. WAIVER
19.1. No failure or delay on the part of either Party to exercise any right or remedy hereunder will operate as a waiver of such right or remedy.
20. ASSIGNMENT AND SUCCESSION
20.1. This Agreement, including all of its rights and obligations created hereunder, shall not be assigned or transferred in any manner whatsoever (except upon transfer of majority ownership of a Party's business by merger, or consolidation, in which case the Agreement may be assigned to the succeeding owner) unless with the prior written consent of the opposite Party signed by an officer thereof, which consent will not be unreasonably withheld. Subject to the foregoing, this Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns.
21. NON SOLICITATION
21.1. Client agrees that for the duration of this Agreement, and for a period of one (1) year from the date of termination of this Agreement (or the date of termination of the final SOW if that date is later), it will not on its own behalf or on behalf of any other person or entity: (a) initiate contact for the purposes of hiring or contracting the service of, or (b) directly or indirectly solicit or induce for employment, or otherwise offer to hire or contract the services of, any employee, contractor or agent of CanAm who is directly related to the provision of services hereunder. Notwithstanding the foregoing, the provisions of this Section 21.1 shall not apply to the hiring of: (i) any individual who is hired as a result of responding to a general public “help wanted” type of solicitation by a Party; or (ii) any individual who, of his or her own volition, approaches, contacts, or solicits a Party for employment or other working arrangements and who such Party has not induced or solicited to make such approach, contact, or solicitation.
22. FORCE MAJEURE
22.1. Neither Party shall be under liability to each other by reason of non-performance or delay in performance of any obligation hereunder caused by Force Majeure, to the extent that non-performance or delay is attributable to such Force Majeure and only for the duration of the Force Majeure and the effect upon its ability to perform its obligation hereunder. The Party for whom the Force Majeure is in effect must notify the other Party as soon as reasonably possible.
23. SEVERENCE
23.1. If any provision of this Agreement is declared by a court of competent jurisdiction to be invalid, illegal, or unenforceable, such provision can be severed from this Agreement and all other provisions will remain in full force and effect.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
24. INSURANCE
24.1. CanAm shall, at its own expense and without limiting liabilities under this Agreement, insure its operations according to the requirements set out in Exhibit D.
24.2. CanAm shall provide Client with acceptable evidence of insurance upon request.
25. CURRENCY
25.1. Unless otherwise noted, all reference to payment amounts in this Agreement are in U.S. dollars.
26. GOVERNING LAW
26.1. This Agreement will be governed by, construed, and enforced in accordance with the laws of the State of California. The parties irrevocably attorn to the jurisdiction of the courts of the State of California.
27. COUNTERPARTS
27.1. This Agreement may be executed in two or more counterparts, by facsimile or otherwise, each of which is an original, and all of which together constitute one and the same instrument, notwithstanding that all parties are not signatories to the same counterpart.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
28. ENTIRE AGREEMENT
28.1. This Agreement, and any applicable attachments, SOWs, schedules, exhibits or other documents constitutes the entire agreement of the Parties with regard to the matters herein, and supersedes all other prior written or oral agreements, representations and other communications between the Parties. All terms of any order acknowledgement or other document provided by Client, including but not limited to any pre- printed terms thereon and any terms that are inconsistent, add to, or conflict with this Agreement, shall be null and void and of no legal force or effect. No modification of this Agreement is valid unless set out in writing by the Parties.
Can/Am Technologies, Inc. City of Pomona, CA
________________________________ _____________________________ Signature Signature
_________________________________ _____________________________ Name Name
_________________________________ _____________________________ Title Title
_________________________________ _____________________________ Date Date
City of Pomona, CA City of Pomona, CA
________________________________ _____________________________ Signature Signature
_________________________________ _____________________________ Name Name
_________________________________ _____________________________ Title Title
_________________________________ _____________________________ Date Date
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115 Joshua Langemann
12/3/2024
CEO
Exhibit A
Licensed Teller Interfaces and Users
License Description Quantity Monthly Base
Amount
Teller Standard License Teller Standard License Package:
• Production instance of Teller
• Test instance of Teller
• 2 Concurrent User Licenses
• Credit Processing Interface
• Unlimited read-only users
• Hosting and Support Services
1 $2,855
Concurrent Users @
$180/month/user
Concurrent User Licenses (total: 10 concurrent
user licenses)
8 $1,440
Business System Interfaces
at $275/month/interface
Workday A/R, Advanced (use City’s stored
procedure)
2 $550
End of Day Payment Import
Interfaces @ $165/interface
Rec Trac, Energov, HDL 3 $495
Image Cash Letter License /
Check Recognition License
Up to 24,000 annual check scans 1 $330
Revenue Submission Up to 8 departments 1 $440
Teller Online Available for Phase II
Monthly Total Pricing based on annual payment $6,110
Annual Software as a Service Fees*
License and all other fees are in US dollars and exclude any applicable taxes.
Time Period Fee
Year 1 $73,320
Year 2 $76,253
Year 3 $79,303
Year 4 $82,475
Year 5 $85,774
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Professional Services*
All rates are in US dollars and exclude any applicable taxes.
Service Rate
Professional Services Hours $220/hr
* After year one, Annual Fees and the Professional Services Hourly rate will be subject to an annual increase equal to 4% annually.
Additional licenses and/or users may be added throughout the Term of this Agreement. The price for each added license and/or user will be pro-rated to the annual renewal date, itemized accordingly in an invoice, and henceforth included in the annual invoice.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Exhibit B
SaaS Service Level Agreement
1. OWNERSHIP OF DATA
1.1. Regardless of the location of the hosting facility, Client will retain sole and complete, legal and beneficial ownership of its data stored on the Hosting Services Site.
1.2. CanAm’s responsibilities and rights regarding Client data are solely restricted to the provision of services described in this Hosting SLA. CanAm may not make any other uses of Client data for any reason whatsoever, without the express written consent of Client, unless ordered to release such data by a court of competent jurisdiction.
1.3. Client may request return of any or all of its data at any time, for any reason, and CanAm will provide such data within a reasonable period of time, in a mutually agreed format.
2. OVERVIEW OF SAAS SERVICES
2.1. CanAm is committed to providing secure, reliable and dedicated SaaS Services to Client. For maximum protection and value to Client, CanAm will contract with Amazon AWS for provision of a hosting facility in the United States.
2.2. CanAm reserves the right to change hosting providers to an alternate service providing comparable functionality, and meeting the standards in this document.
2.3. All SaaS services will be provisioned from data centers located within the United States.
2.4. In return for Annual Software as a Service Fee from Client, CanAm will provide the following services to Client:
Service Description
Secure Hosting
Site
A secure hosting facility with 24/7 security control.
Internet Service
Providers
A facility with stable network connectivity across North America.
Internet services will be routed through multiple independent carriers to eliminate single-carrier points of failure.
Data and Service
Redundancy
Redundant storage across multiple zones providing failover in the event of a catastrophic failure at the primary hosting site.
Software Operating System, Database and Virus Protection software as required to run the Teller environments.
CanAm will keep systems secure by keeping them up-to-date on security patches and security audits, and all Third-Party critical updates will be applied in a timely manner following Third-Party vendor notification.
Teller Software
Updates
CanAm will test and install into the Teller environment at the SaaS Services hosting Site, all Updates to the Teller software which are made generally available during the term of this Agreement.
Data Backups Securing Client data against loss is a key provision within the SLA. Full backups will be performed on a regular basis.
3. AVAILABILITY COMMITMENT, ISSUE TRACKING, AND REMEDIES Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
3.1. While the SaaS Services Site availability will generally be expected to be 24 x 7 (except for Scheduled Maintenance or unscheduled Emergency Outages as defined in 3.5 below), the commitment of CanAm is to provide SaaS Services hosting site availability during CanAm business hours (6:00 am – 6:00 pm Monday through Friday Mountain Time, excluding published CanAm holidays) for 99.9% uptime or better in a calendar month. Credits may be claimed only against loss of SaaS Services during CanAm business hours.
3.2. If CanAm during regular Client business hours (including 11a.m. – 4 p.m. PT Saturday) fails to provide SaaS Services availability, as defined below, in any given calendar month, CanAm will issue a credit towards future SaaS Service Fees in accordance with the following schedule:
SaaS Services Site Availability Credit Percentage (of monthly fee)
99.9% to 100% 0%
98.0% to 99.8% 2.5%
97.0% to 97.9% 5%
95.0% to 96.9% 7.5%
90.0% to 95.0% 25%
Below 90.0% 100%
3.3. Can/Am will provide a monthly report identifying any downtime in the previous month. Downtime will be calculated to the minute from the time it is first detected (by our monitoring or by Client report) until service is restored, during the guaranteed availability time period defined in 3.1. Downtime percentage is calculated as: Minutes of Downtime / (Daily Guaranteed Availability Minutes X Number of Business Days in Month – Emergency Outage (as defined below) minutes). Credits will be applied to the next billing cycle.
3.4. The total amount credited to Client for any given month under this SaaS Services SLA will not exceed the total Annual Software as a Service fee paid by Client for such month for the affected service. Except in cases of gross negligence, client specifically acknowledges and confirms that under no circumstances whatsoever will CanAm be liable for any incidental, indirect, exemplary, special or consequential damages of any nature or kind, or any loss resulting from business disruption arising from any services covered under the terms of this agreement, regardless of the form of action, whether in contract, tort (including negligence), strict product liability or otherwise, even in the event that CanAm has been advised of the possibility of such damages.
3.5. Client will not receive any credits under this Agreement in connection with any failure or deficiency of CanAm SaaS Services caused by:
• Scheduled Maintenance – Time allocated for scheduled maintenance outages, Emergency Outages (as defined below), or critical updates of servers and other CanAm equipment will not be considered “down time” as used in the calculation of SaaS Services availability described in Section 3.2 of this SaaS Services SLA. Maintenance will be scheduled for outside of Client Business hours specified in Section 3.1 of this SaaS Service SLA. The schedule for regular monthly maintenance windows will be provided to the Client at least 4 weeks prior. Except for emergencies, maintenance outages will be communicated via e-mail to the Client at least 2 business days in advance of any such outage. • Client Equipment – Client is solely responsible for maintaining all Client equipment not at the SaaS Services Site and for ensuring that such equipment is in proper working order, has the correct software installed, and has the ability to connect to the CanAm SaaS Services for the exchange of data.
• Client ISP Provider – Client is solely responsible for maintaining all Client connections with local Internet Service Providers (ISPs) and for resolving any problems that might arise with local ISP connections.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
• Internet Outages – CanAm is not responsible for Internet outages (including ISP peering) that may make CanAm SaaS Services appear inaccessible when others can still access it. • Client Acts or Omissions – including acts or omissions of others engaged or authorized by Client, including, without limitation, any negligence, willful misconduct, or use of the SaaS Services in breach of the terms and conditions of this SaaS Services SLA. • Emergency Outage - Unavailability of SaaS due to Can/Am or hosting provider response to critical security vulnerability (such as a “Zero Day Vulnerability”) or suspected breach • Force Majeure
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Exhibit C: Statement of Work
City of Pomona, CA
Teller Implementation Project
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Overview
This Statement of Work (“SOW”) is issued pursuant to the Teller Software as a Service agreement (the “Agreement”) between the City of Pomona, CA (“Client”) and Can/Am Technologies, Inc (“CanAm”). The SOW describes the scope and pricing of services and hardware for the Teller implementation project.
This Project has a fixed-price cost of $148,720 for professional services, not including travel costs and optional items which are itemized in this document. SaaS Licensing costs are specified in the Teller SaaS Agreement. Professional Services costs are fixed costs and payable as per the Payment Milestones section in this document.
The schedule will be discussed with the Client project team at the Project Kick-off meeting before a final schedule is established and will be contingent on several factors including Client staff availability and resources.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Contact Information
Can/Am Technologies President: Joshua Langemann
• Direct Phone: 303-847-4684
• E-mail: [email protected]
Can/Am Technologies Director of Implementations: Noah Ardron • Direct Phone: 720-577-5180
• E-mail: [email protected]
Teller Project Manager: Ben Schweitzer
• Direct Phone: 720-577-5331
• E-mail: [email protected]
Can/Am Technologies Information:
Mailing Address:
1819 Denver West Dr, Suite 225
Lakewood, CO 80401
Telephone:
1-844-583-5537 – toll-free
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Scope of Work
The implementation project includes project planning, project management and project administration services to execute the Project successfully within the stated timelines and budget. The scope includes the project kickoff, Teller setup/configuration, development/testing of all integrations, standard reporting, training, and UAT/Go-live support. The stated Target Month will be determined by CanAm and the Client and may be adjusted once an approved project timeline is completed.
Scope of Services
Target
Month
Activity Description Acceptance Criteria
A.2 Project Pre-
Planning
Preliminary planning, team ramp-up, and
kickoff scheduling/project alignment.
Kickoff scheduled.
1 Kickoff
Meeting,
Teller
Analysis
Workshops,
and
Configuration
2 days of onsite or remote configuration
analysis, including:
• Teller Kickoff meeting with
implementation team members to
provide project overview and
demonstration of Teller.
• Analysis workshops for configuration
of Teller software for baseline Teller
department.
• IT workshop for coordination of
deployment, hosting, and IT
requirements for equipment.
• Project planning.
CanAm has completed
workshops and shared
the resulting initial
decision documentation.
2 Interface
Workshops
2 days of onsite or remote interface analysis,
including:
• Workday Financials
• Workday A/R (Bi-Directional)
• Advanced Utility Systems (Bi-
Directional)
• HdL (Import Integration)
• EPL (Import Integration)
• RecTrack Import Integration
CanAm has completed
workshops and shared
the initial resulting
decisions and interface
requirements.
3 Interface
Requirements
Interface specifications for all third-party
interfaces including:
• Workday Financials
• Workday A/R (Bi-Directional)
• RecTrack Import Integration
• Citizen’s Business Bank (Image Cash
Letter)
CanAm has delivered
finalized Interface
Requirements documents
based on information
gathered with Client on
each interface.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
4 Interface
Requirements
Interface specifications for all third-party
interfaces including:
• Advanced Utility Systems (Bi-
Directional)
• HdL (Import Integration)
• EPL (Import Integration)
CanAm has delivered
finalized Interface
Requirements documents
based on information
gathered with Client on
each interface.
4 Teller
Configuration
Completion of initial Teller Configuration
and Setup for baseline Department based on
Workshops.
CanAm has performed
initial Teller
configuration available to
Client in Test
environment and
provided the Teller
Configuration
Spreadsheet and Analysis
Decisions Document.
5 Revenue
Submission
Configuration
Completion of initial Revenue Submission
configuration.
CanAm has performed
initial Revenue
Submission configuration
available to Client in Test
environment.
5 Interface
Development
Development of new Teller interfaces to:
• Advanced Utility Systems (Bi-
Directional)
CanAm has
demonstrated working
integrations in Client Test
environment.
6 Interface
Configuration
Configuration of Teller interfaces to:
• Workday Financials
• Workday A/R (Bi-Directional)
• RecTrack Import Integration
• Citizen’s Business Bank (Image Cash
Letter)
CanAm has
demonstrated working
integrations in Client Test
environment.
7 Interface
Configuration
Configuration of Teller interfaces to:
• HDL (Import Integration)
• EPL (Import Integration)
• ACI - Speedpay
CanAm has
demonstrated working
integrations in Client Test
environment.
8 System
Integration
Testing
System Integration Testing with Client
systems and all interfaces and configuration
in place.
CanAm has
demonstrated all
integrations in Client Test
environment.
9 Training Delivery of final configuration for 5
Departments. Training preparation and 2-
days of onsite or remote delivery of setup and
training sessions:
Training sessions
completed including
remedial sessions as
needed.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
1. Teller Usage training (Train the
Trainer)
2. Teller Administrator training (Train
the Trainer)
3. Revenue Submission Training (Train
the Trainer)
10 UAT Remote support for Client’s User Acceptance
Testing.
Client-led End-User Training.
CanAm has documented
all issues identified and
resolved any High or
Critical priority issues
raised during agreed-
upon UAT period.
11 Go Live Provision Teller Production environment.
Provide 2 days of onsite or remote go-live
support by a Teller technician.
2-week Post-Go Live Support by
Implementation team or until any critical or
high priority issues remain unresolved.
Transition to Teller Client Care for ongoing
support.
Teller is utilized in
Production by Client for
two weeks with all in-
scope functions
operational and any High
or Critical priority issues
resolved in Production to
Client’s satisfaction.
Monthly Project
Management
Monthly
Plan and oversee all aspects of the Teller
implementation project to meet the Client’s
project goals on time and within budget.
Estimated at 11 months.
CanAm will provide
monthly project status
documents to the Client’s
project manager.
Estimated Travel Costs
Item Description Estimated Total
Travel (4 trips) Actual costs billed monthly as incurred in each month $14,325 Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Payment Milestones
Invoices will be sent once a month for PM services and the portion of the project attributable to the month per the schedule below. Hardware will be billed on separate invoices.
Month Planned Activities Notes Amount
A.1 Contract Execution 25% of services upon
contract execution.
$37,180
A.2 Project Pre-Planning Pre-Planning and Kickoff
Alignment.
$0
1 Kickoff Meeting, Teller Analysis
Workshops
Services, PM $10,140
2 Interface Workshops Services, PM $10,140
3 Interface Requirements Services, PM $10,140
4 Interface Requirements, Teller
Configuration
Services, PM $10,140
5 Revenue Submission, Interface
Development
Services, PM $10,140
6 Interface Configuration Services, PM $10,140
7 Interface Configuration Services, PM $10,140
8 System Integration Testing Services, PM $10,140
9 Training Services, PM $10,140
10 UAT Services, PM $10,140
11 Go Live Services, PM $10,140
$148,720
Pricing Terms
• All quoted pricing is in US dollars and exclusive of any applicable taxes. • All invoices are based on Net 30 payment terms.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Hardware Options
Equipment prices are provided based on current rates, and subject to change due to changing hardware costs.
Item/Component Model/Description Unit Price Quantity
Extended
Price
Receipt Printer
Epson TM-
M30II/USB/Thermal Printer $312 9 $2,808
Check Scanner - single check Digital Check CheXpress CX30 $481 9 $4,329
Check Scanner - bulk scanning Digital Check TS 240 $937 1 $937
Cash Drawer
APG Series 4000 Electronic
Cash Drawer with Multi-Pro $406 9 $3,654
Credit/Debit Device
Ingenico Lane 7000 USB
credit/debit PINPad with
cables $786 7 $5,502
Cash Counter Cassida Zeus Cash Counter $2,912 0 $0
Total Equipment 35 $17,230
City of Pomona, CA
Equipment Calculations
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Assumptions
• All deliverables are provided on a Fixed Price basis. • 25% of services are billed upon contract signing.
• No data conversion of cashiering data is anticipated in this project or included in the scope. • Usage training is on a “train the trainer” basis, designed to enable the Client’s key users to train existing and future staff on Teller. It is assumed that Can/Am will provide one set of training with key Client staff and trainers, who will perform end-user training for each area. • Statement of Work is based on the assumption of a single Teller implementation cycle. • Configuration milestones assume CanAm will implement/assist in implementation of (5) departments. Any additional departments will be configured by Client or will be additions to scope.
• Bi-Directional interfaces scoped within Interface Configuration Activities assume the usage of pre-existing Teller integration capabilities with the specified systems/solutions. Any new functionality requests/requirements will be evaluated and may constitute additions to scope. • Credit Processing functionality assumes that Client will contract with ACI Speedpay. • Image Cash Letter integration is based on an interface to Citizen’s Business Bank and assumes that the Bank will cooperate in testing and approval for ICL submission from Client’s Teller system.
• The CanAm Project Manager will coordinate the project with the Client. • The travel and accommodation costs necessary to deliver the scope of this effort described in this document are estimated and will be billed based on actual travel costs per the Can/Am Travel Policy. Public health concerns may require a combination of remote and on-site implementation.
Client Responsibilities
• Provide available current cashiering process documentation, including copies of any forms or receipts used.
• Provide mandatory cash management controls required.
• Provide list of items for sale with applicable price & account strings. • Identify and provide subject matter experts to collaborate with CanAm. • Attend analysis, demonstration, and training sessions. • Create user acceptance testing scenarios and plans.
• Provide training to end users prior to go live.
• Acquire and set up all POS hardware and Credit Terminals (Through CanAm if desired). • Client staff will be available when required provided staff receive adequate notice. Delays caused by lack of access may impact cost and schedule.
• For all business application interfaces, obtain and provide the Teller implementation team with all API specifications and/or database connections and/or example files as well as a dev/test environment suitable for development of the interfaces. Where a test environment is not Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
available, Client will provide a technical resource that will provide sample input data and validation of all output batch files.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
UAT and Change Management
UAT Acceptance
The process of UAT acceptance allows the project teams and other project stakeholders to confidently move the project forward to Go Live knowing that key deliverables have been completed to the satisfaction of both parties.
Upon completion of all deliverables and delivery of the complete system into the Client Testing Environment, Client will conduct User Acceptance Testing based on test plans that the Client develops.
CanAm will support Client in this process.
Within 3 weeks of start of testing, Client will deliver to CanAm a list of all High or Critical issues which must be resolved prior to go live, if any. Once the issues have been resolved, Client will test and either approve for Go Live or provide an additional list of items to resolve. This process will be documented with an Issues Log to enable tracking of issues and approval of results.
Change Requests
Scope management is a joint responsibility of the CanAm Project Manager and the Client Project Manager. The project team naturally plays a significant role in the management of scope and ultimately the success of the project.
The change control process is initiated when CanAm and/or Client determine that a change is required to the current scope or schedule baseline at the time the change is identified. Changes to the project scope, schedule and costs will be documented and agreed to using Change Request forms executed by the Client Project Manager and the CanAm Project Manager.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Warranty
1. CanAm represents and warrants that:
a. it will perform the Services in a professional manner. This includes taking in good faith all reasonable measures to achieve the results described in the Statement of Work; b. the Deliverables created by CanAm in connection with this Agreement will conform to the terms and specifications provided herein;
c. it will not unreasonably delay deliverables beyond the estimated completion months set forth above, and it will immediately inform Client of any delays; d. it has the full power and authority to enter into this Agreement, to carry out the obligations under this Agreement and to grant to Client the rights granted hereunder.
2. Unless otherwise directed by Client, CanAm will commence the Services at the time specified in the Statement of Work or as otherwise agreed by the Parties. Unless otherwise specified by Client, the Services will continue without interruption, and the Services will be completed, and the Deliverables will be provided within the time specified. Notwithstanding the foregoing, Client acknowledges that CanAm’s performance of this Agreement is dependent in part on Client’s actions and that any dates or time periods relevant to the performance of this Agreement by CanAm will be appropriately extended to account for any delays caused by Client’s actions or omissions or failure to perform any of its obligations pursuant to this Agreement.
3. CanAm warrants the Services provided under this Agreement for a period of ninety (90) days after go-live.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Exhibit D
Insurance
CANAM will maintain throughout the duration of the term of the AGREEMENT, Liability Insurance covering CANAM and designating CLIENT, including its elected or appointed officials, directors, officers, authorized agents, and employees, as additional insureds against claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of CANAM's work, in amounts no less than the following, and with such deductibles as are ordinary and reasonable in keeping with industry standards. It must be stated, in the Additional Insured Endorsement, that CANAM's insurance policies must be primary with respect to any claims related to or as the result of CANAM's work. Any insurance, pooled coverage, or self-insurance maintained by CLIENT, its elected or appointed officials, directors, officers, authorized agents, and employees must be non- contributory. The Additional Insured Endorsement does not apply to the Professional Liability or Workers' Compensation Insurance requirement.
Professional Liability Insurance:
a. General Aggregate
$2,000,000 per claim and in the aggregate
General Liability:
a. General Aggregate $2,000,000
b. Products Comp/Op Aggregate $2,000,000
c. Personal & Advertising Injury $1,000,000
d. Each Occurrence $1,000,000
e. Fire Damage (any one fire) $50,000
f. Medical Expense (any one person) $5,000
Workers' Compensation:
a. Workers' Compensation Statutory Limits
b. EL Each Accident $1,000,000
c. EL Disease - Policy Limit $1,000,000
d. EL Disease - Each Employee $1,000,000
Automobile Liability
a. Any non-owned or hired vehicle, combined
single limit $1,000,000
CANAM will provide thirty (30) days advance notice to CLIENT in the event of cancellation of any coverage.
Certificates of insurance and additional insured endorsements must be furnished to CLIENT thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates constitutes a material breach of this Agreement entitling CLIENT to any and all remedies at law or in equity, including termination of this Agreement.
If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, CLIENT has the right but not the duty to obtain replacement insurance and to charge the CANAM for any premium due for such coverage. CLIENT has the option to deduct any such premium from the sums due to the CANAM. All such policies of insurance shall be endorsed so Licensee’s insurance shall be primary and no contribution shall be required of Client, its officers, officials, employees, agents or volunteers. Any Workers Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Compensation insurance policy shall contain a waiver of subrogation as to Client, its officers, officials, employees, agents and volunteers.
Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A -: VII or better. Acceptance of insurance from a carrier with a rating lower than A -: VII is subject to approval by Client's Risk Manager. CANAM shall immediately advise the CLIENT of any litigation that may affect these insurance policies.
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
Exhibit E
Teller RFP Response to Requirements
Docusign Envelope ID: 50DB3485-21BE-42DE-9ACF-3F073B0D9115
# Business Area Functional Area Use Case Requirement Priority Availability Required Products Cost Comments 328
Finance Cash Receipting Process payments Ability to quickly access a menu of receivable/charge code types when accepting payments over-the-counter. E - Essential T - Third Party Teller Cashiering
Teller provides rich item selection/menu capabilities for Counter payments. Each Item Type is mapped to the relevant G/L information and provides code or text selection, popup data collection through configured forms, price configuration, tax configuration, and more. 329
Finance Cash Receipting Process payments Ability to filter the list of AR and charge codes when processing a payment based on the user's location or department. D - Desired T - Third Party Teller Cashiering
Teller can be configured so that each user views the codes that are appropriate to them based on the department, or specific location, they are logged into.
330
Finance Cash Receipting Process payments Ability to restrict payment to cash only as directed by customer alerts.
E - Essential T - Third Party
Teller Cashiering
Teller can enforce business rules against payment transactions, such as to restrict the types of payment accepted from customers flagged as ‘cash only’ based on information such as a history of returned checks as recorded in the A/R module against the customer. When processing in-person payments, an alert is also displayed to the cashier by Teller. Teller Online can restrict such customer invoices from being payable.
332
Finance Cash Receipting Process payments Cashier can scan customer invoice, so system will automatically associate the payment with that invoice. E - Essential T - Third Party Teller Cashiering
Teller's interface with the A/R module is real-time and bi-directional. When a cashier scans an invoice or imports a batch upload file, Teller queries the A/R module for customer and invoice details. Upon payment, Teller immediately updates the customer/invoice in the A/R module.
333
Finance Cash Receipting Process payments System identifies/flags duplicate payments for AR transactions at time of entry.
E - Essential T - Third Party
Teller Cashiering Teller applies payments in real time, ensuring that duplicate payments are identified and can be prevented. 334
Finance Cash Receipting Process payments System will allow cashiers to apply payments to more than one outstanding payment across departments. E - Essential T - Third Party Teller Cashiering
Teller integrates simultaneously to many software systems, enabling a single payment to be applied to invoices from different departments, or charges from different software systems integrated with Teller. 335
Finance Cash Receipting Process payments System will allow cashiers to collect payment in multiple forms of payment (cash, check, credit, etc.) in a single transaction.
E - Essential T - Third Party
Teller Cashiering
Teller permits cashiers to collect multiple forms of payments in a single transaction. Payment options include cash, check, credit cards, transfers, On Account payments, and more. Tender types within the Teller Cashiering solution are user-defined and there is no limit on the number of types the City can set up or utilize on a given payment.
Teller allows the use of multiple payment types to pay for one or multiple invoices or other charges, including cash / credit payments or other combinations. Teller separately reports on each payment type for reconciliation, posting and research purposes. 337
Finance Cash Receipting Process payments Once a payment is entered on an account, staff across the organization can see the pending payment on the account. D - Desired T - Third Party Teller Cashiering
Payment transactions are immediately visible to authorized users, both within Teller and within the A/R module where Teller posts payments teal-time.
339
Finance Cash Receipting Process payments System allows transactions to be voided and refunded if user has proper authority.
E - Essential T - Third Party
Teller Cashiering
Teller provides intuitive Payment Adjustment and Void features for correction of transaction errors. Detailed security configuration applies, including the ability to require secondary authorization and prevent a user from correcting their own transactions unless authorized to do so. Teller then displays a list of Void/Adjustment/NSF transactions on the Balancing screen for subsequent review.
Separate security is required for void/adjust of unbalanced (typically "same day") transactions vs. balanced/deposited transactions.
Teller leaves the original payment financial data intact, posting an adjusted entry against the payment. 340
Finance Cash Receipting Process payments System can automatically add a credit card fee to a transaction.
O - Optional T - Third Party
Teller Cashiering
Teller supports credit card service fees and convenience fees. These can be calculated by Teller or captured from integrated credit processors. Teller provides options for recording these fees into the General Ledger or capturing them as "information only" for display on the Teller-generated receipt. Regardless of how they are recorded by the City, fee data is available in Teller's reports. 341
Finance Cash Receipting Process payments System can maintain different credit card fee percentages for each credit card provider. O - Optional T - Third Party
Teller Cashiering
Teller can calculate and manage different credit card fee percentages for each credit processor integration included in the Teller implementation.
342
Finance Cash Receipting Process payments System can process direct debit transactions.
O - Optional T - Third Party
Teller Cashiering
Teller can process direct debit transactions through integration with the City's electronic payment processor. Adjustments to existing transactions are facilitated by Teller's Void and Adjustment features, and generate the appropriate financial debits/credits to record the adjustment.
344
Finance Cash Receipting Process payments Ability to designate whether a transaction was post-marked on-time to remove potential interest/fees that may be applied to the bill associated with that payment (e.g., use of effective dates). O - Optional T - Third Party Teller Cashiering
With Teller, cashiers gain the ability to use effective dates on individual payment transactions or as part of specific sessions intended for batches of "on time" or "late" payments. This allows them to designate whether a transaction was post-marked on-time to remove potential interest or fees that may be applied to a bill associated with that payment. 345
Finance Cash Receipting Process payments Ability to specify the order in which receipts are processed against outstanding receivables with the option of overriding the order. This would include outstanding receivables across all modules. D - Desired T - Third Party Teller Cashiering
Teller provides default allocation processing which can be overridden by the cashier. In addition, Teller sends all payment allocations to the A/R module where additional business rules can be applied. Custom allocation rules can also be incorporated into the integration. 346
Finance Cash Receipting Process payments Ability to assign each transaction a unique receipt number which is auto- generated by the system. E - Essential T - Third Party Teller Cashiering Teller generates unique receipt numbers for all payment transactions, with configurable options for the receipt number style. 347
Finance Cash Receipting Process payments Ability to enter internal comments at time of transaction.
O - Optional T - Third Party
Teller Cashiering
Teller provides the cashier with a Payment Note entry option for internal comments. In addition, descriptions can be added to Void, Adjustment, and NSF transactions.
349
Finance Cash Receipting Process payments Ability to enter in a cash receipt that does not have pre-defined codes where the clerk will have to enter in the GL account(s) manually. O - Optional T - Third Party Teller Cashiering
Teller provides various options for cashier entry of specific G/L accounting codes. Validation can be implemented to ensure that the accounting entries are valid in the Financial system.
351
Finance Cash Receipting Process payments Ability to support credit card refunds.
O - Optional T - Third Party
Teller Cashiering Teller processes credit card refunds, directly refunding credit cards as supported by your merchant processor. 352
Finance Cash Receipting Print a receipt System can generate a receipt showing the amount paid for each item/service in the transaction. E - Essential T - Third Party
Teller Cashiering
Teller generates receipts based on a rich receipt definition, allowing fully configurable display of transaction details, payment details, configurable messages, a logo, and other content. Receipts can be automatically printed and/or emailed. Optional sections can be configured on a receipt based on the transaction or payment type, and multiple copies can be configured to print. Users can also easily print a duplicate receipt.
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