CITY OF POMONA
COUNCIL REPORT
January 6, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Mark J. Gluba, Assistant City Manager
SUBJECT: AWARD CONSTRUCTION CONTRACT TO DASH CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $874,037 FOR “POLICE PARKING LOT RENOVATIONS,” PROJECT NO. 428-2590-XXXXX-71083 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to the apparent lowest responsive bid from Dash Construction Company, Inc. for “Police Parking Lot Renovations,” Project No. 428-2590-XXXXX-71083, to include all Base Bid items, plus Additive Alternate Items No. 1 and 2 in the total amount of $874,037; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; Authorize increased contingency capacity of up to fifty-three (53) percent to allow use of available funding; and Authorize the City Manager to execute the construction contract and any subsequent change orders on behalf of the City.
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in awarding a Public Works Contract to Dash Construction Company, Inc. in the total amount of $874,037 to include the Base Bid items and Additive Alternate items 1 and 2 for “Police Parking Lot Renovations” Project No. 428-2590-XXXXX-71083.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of this action will award a construction contract in the amount of $874,037 to Dash Construction Company, Inc. for the project. The following table details the fiscal impacts associated with the recommended actions:
Category
“Police Parking Lot Renovations,” Project No. 428-2590-XXXXXX-71083 Beginning Project Budget
$1,484,757
Expenditures/Encumbrances
(as December 11, 2024)
($142,461)
Construction Contract Award
($874,037)
Available Budget Remaining
$468,259
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City of Pomona’s (City) Purchasing Ordinance, a Notice of Inviting Bids for construction for “Police Parking Lot Renovations,” Project No. 428-2590-XXXXX-71083 was posted on the City’s electronic bidding platform, Planet Bids, on October 22, 2024.
PREVIOUS RELATED ACTION:
On November 21, 2022, the City Council approved a Resolution to amend the FY 2022-23 Capital Improvement Program (CIP) Budget by creating a new project, “Police Parking Lot Renovations,” Project No. 428-2590-XXXXX-71083, and appropriating $44,819 of Series “BI(AX/AI)” Bond Proceeds to the project.
On March 20, 2023, the City Council approved a Resolution to amend the FY 2022-23 CIP Budget by changing the description of and appropriating $166,018 of Various Bond Proceeds and $300,000 General Funds to “Police Parking Lot Renovations,” Project No. 428-2590-XXXXX-71083.
On April 3, 2023, the City Council approved a Resolution to amend the FY 2022-23 CIP Budget and appropriated $29,074 of General Fund carryover funds and $4,182 of Series “BI(AX/AI)” Bond Proceeds to the project.
On June 5, 2023, City Council approved Resolution 2023-98 to adopt the FY 2023-24 CIP Budget, which included an appropriation of $300,000 of Measure M Funds to the project.
On June 3, 2024, the City Council approved a Resolution to adopt the FY 2024-25 CIP Budget, which included an appropriation of $954,831 of Series “BI (AX/AI)” Bond Proceeds.
On October 7, 2024, the City Council approved a Resolution to amend the FY 2024-25 CIP Budget by unappropriating $314,167 of General Funds from “Police Parking Lot Renovations,” Project No. 428-2590-XXXXX-71083 and appropriating them to “Civic Center Plaza – New Playground and Amenities,” Project No. 428-2590-XXXXX-71063 for the construction contract award.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the project consists of the operation, repair and maintenance of existing facilities.
DISCUSSION:
This Project will provide for police parking lot renovations, underground utility installation, pavement enhancements, roadway utility adjustments, signing and striping, and related work for the following Pomona Police Department parking lots:
East Lot within the gates of the Department facility;
West Lot (visitor lot) at the southeast corner of Mission Boulevard and Park Avenue; and 6th Street Lot (employee parking lot) located at the southwest corner of Park Avenue and 6th Street.
On October 22, 2024, the City issued an Invitation for Bids (IFB) No. 2024-63 “Police Parking Lot Renovations,” Project No. 428-2590-XXXXX-71083 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 712 potential bidders, with 64 of them downloading the IFB, resulting in the City receiving six (6) proposals. Bids were due on November 19, 2024, and were thoroughly qualified.
Of the six bids received, only three were qualified and deemed ‘Responsive.’ Therefore, the apparent low bidder is Dash Construction Company, Inc., and they will be awarded the base bid item and additive alternates items 1 & 2 per the table below:
Contractor
Total Base Bid
Total Additive Alternates (1-2)
Total Base Bids & All Additive Alternates
1 Dash Construction Co., Inc.
$534,949
$339,088
$874,037
2 JT Construction Group, Inc.
$976,676
$657,400
$1,634,076
3 PaveWest, Inc.
$1,035,536
$645,120
$1,680,656
Engineer’s Estimate
$900,000
Anticipated construction will begin Spring 2025 and will be completed by Summer 2025.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
428-71083 PD Parking Lot Reno – Construction Contract