CITY OF POMONA
COUNCIL REPORT
February 3, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: AWARD CONSTRUCTION CONTRACT TO GARCON CONSTRUCTION, INC. IN THE AMOUNT OF $713,398 FOR “ADA CURB RAMPS AND PATH OF TRAVEL – CITYWIDE (CDBG) (FY 23-24),” PROJECT NO. 428-2590-XXXXX-67941 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to the lowest responsive bid from Garcon Construction, Inc. for “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 23-24),” Project No. 428-2590-XXXXX-67941, to include all Base Bid items, plus Additive Alternate items No. 1 – 3 in the total amount of $713,398; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager to execute the construction contract and any subsequent change orders on behalf of the City of Pomona (City).
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in awarding a Public Works Construction Contract to Garcon Construction, Inc. in the total amount of $713,398 to include the Base Bid items and Additive Alternate items 1, 2 & 3, for “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 23-24),” Project No. 428-2590-XXXXX-67941.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $250 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $250 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
This project was adopted with the Capital Improvement Program (CIP) Fiscal Year 2023-2024 Budget. Approval of this action will award a construction contract in the amount of $713,398. The following table details the fiscal impacts associated with the recommended actions:
Category
“ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 23-24),” Project No. 428-2590-XXXXX-67941 Beginning Project Budget
$788,391.00
Expenditures/Encumbrances
(as January 8, 2025)
($23,407.00)
Construction Contract Award
($713,398.10)
Budget Remaining
$51,585.90
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for construction for “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 23-24),” Project No. 428-2590-XXXXX-67941 was posted on the City’s electronic bidding platform, Planet Bids, on November 20, 2024. The Invitation for Bids was also posted to the Inland Valley Daily Bulletin on December 6, 2024.
PREVIOUS RELATED ACTION:
On October 7, 2024, the City Council approved a Resolution to amend the FY 2024-25 Capital Improvement Program (CIP) Budget by reducing the General Funds for “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 23-24),” Project No. 428-2590-XXXXX-67941 by $290,612.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the project consists of the operation, repair and maintenance of existing facilities.
DISCUSSION:
This project will provide for ADA curb ramps and path of travel improvements for the requirements of the Americans with Disabilities Act. Priority locations are determined per the City's ADA transition plan.
On November 20, 2024, the City issued an Invitation for Bids (IFB) No. 2024-69 “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 23-24),” Project No. 428-2590-XXXXX-67941 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 677 potential bidders, with 52 of them downloading the IFB, resulting in the City receiving seven (7) proposals. Bids were due on December 18, 2024, and were thoroughly qualified. Garcon Construction, Inc. will be awarded the base bid and additive alternate items 1 - 3 per the table below:
Contractor
Total Base Bid
Total Additive Alternates (1-3)
Total Base Bids & All Additive Alternates
1 Garcon Construction, Inc.
$542,566
$170,832
$713,398
2 CT&T Concrete Paving, Inc.
$597,941
$198,790
$796,731
3 Carter Enterprises Group, Inc.
$646,592
$182,288
$828,880
4 CJ Concrete Construction, Inc.
$702,689
$233,726
$936,415
5 FS Contractors, Inc.
$742,200
$225,608
$967,808
6 Gentry Brothers, Inc.
$844,582
$242,342
$1,086,924
7 Gentry General Engineering, Inc.
$926,334
$356,908
$1,283,242
Engineer’s Estimate
$753,786
The anticipated schedule of construction shall begin in March 2025, and the anticipated completion shall be in June 2025.
COUNCIL PRIORITIES & GOALS:
This item supports the following June 21, 2021 City Council Priorities and Goals, Priority 5: Goal P: Improve condition of streets, alleys, and associated sidewalks.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
Attachments:
Attachment No. 1 – CDBG District Maps
Attachment No. 2 – Public Works Contract
428-67941 Garcon Construction – Award Construction Contract