CITY OF POMONA
COUNCIL REPORT
February 24, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: AWARD BID TO FAMCOM PIPE AND SUPPLY; AND, APPROVE PAYMENT TO WESTERN WATER WORKS FOR FIRE HYDRANTS AND MATERIALS RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a bid to FAMCOM Pipe and Supply (FAMCOM), for the purchase of fire hydrant guard surge protectors, at the per-unit price bid, in the total amount of $202,199; Approve payment in to Western Water Works for the purchase of fire hydrants, invoice number 1155263-00 in the amount of $54,354; and, Authorize the City Manager, or designees, to approve purchase agreements, and any extensions thereto, on behalf of the City.
EXECUTIVE SUMMARY:
The recommended actions will allow for the purchase of fire hydrants and hydrant guard surge protectors materials. This award will ensure there is an adequate supply of materials needed for installation of missing and replacement of damaged or aged fire hydrants.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact for the recommended action is a total of $256,553 for the purchase of fire hydrants and hydrant surge protectors. The total is made up of the following: 70 hydrant surge protectors from FAMCOM; and, $54,354, 20 fire hydrants from Western Water Works. Funding is available within the FY 2024-25 Water Operating Budget. All items will be purchased as inventory 571-0000-13100-000000, stored in the warehouse and charged to the Water Operations funds as they are removed from inventory.
PREVIOUS RELATED ACTION:
None.
DISCUSSION:
WRD routinely replaces fire hydrants due to being hit by vehicles, or some type of malfunction within the hydrant. During the past several months however, there have been over 60 fire hydrants stolen increasing the need to purchase more fire hydrants than routinely necessary. Concurrently, staff is seeking to purchase hydrant guard surge protectors, which reduce water loss and flooding in the event of a fire hydrant being hit in a car accident.
In accordance with Section 2-993.1 (4) of the City’s Purchasing Ordinance, a public notice inviting bids was posted on PlanetBids on January 25, 2025; IFB # 2025-1004 where 328 vendors were notified, 18 prospective bidders downloaded the bid and 7 bids were received. All bids were reviewed and FAMCOM was deemed to be the lowest apparent bidder for hydrant guard surge protectors. There was one other line items on the bid; Jones Fire Hydrants which the City has award purchased 20 of these fire hydrants to Orange County WinWater in an effort to ensure sufficient fire hydrants on inventory. There was another line item for the Clow Fire Hydrant which the City has awarded 70 of these fire hydrants to Ferguson Water Works. Both of these awards for the fire hydrants bids were under $150,000 each and did not require Council approval. Table 1 below provides a bid tabulation of the fire hydrant surge protection guards HG2 Hydrant Guard Surge Protection Valve (6x8) (High Pressure) (6-Hole) Mfg.# HG2-611-822.
Table 1
Vendor name
Bid Price each unit
Delivery Timeframe
Famcon Pipe & Supply
$2,620
2 - 3 Weeks
Core & Main
$2,621
None provided
Ferguson Waterworks
$2,648
None provided
Orange County Winwater Works
$2,648
2 weeks
Western Water Works Supply Company
$2,689
None provided
Blue Angel International LLC
$3,010
2-3 weeks
Additionally, staff is seeking approval for payment to Western Water Works for the purchase of 20 fire hydrants, invoice number 1155263-00 in the amount of $54,354. The Water Department will exceed the $150,000 per vendor with this purchase and will require Council approval for payment. This purchase was made prior to the IFB and was necessary due to a large number of fire hydrants that have been stolen.
Prepared by:
Cristina Flores
Program Assistant
Warehouse Materials – Fire Hydrants and Hydrant Surge Protectors