CITY OF POMONA
COUNCIL REPORT
March 17, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE THE PURCHASE OF PICKUP TRUCKS AND UTILITY TRUCKS FOR THE WATER RESOURCES DEPARTMENT RECOMMENDATION: It is recommended that the City Council take the following actions:
Approve the purchase of seven (7) Ford Lightning pickup trucks in the amount of $506,520 from Transwest Truck Centers; and, Approve the purchase of one Ford F-250 utility truck, one Ford F-350 and one Ford F-550 utility truck in the total amount of $270,646 from Ted Jones Ford, Inc.
EXECUTIVE SUMMARY:
The recommended actions will approve the purchase of a total of 10 trucks for the Water Resources Department (WRD). Of the 10 new trucks, 6 will replace existing trucks that meet the City’s vehicle replacement policy and 4 are new to the WRD fleet. The addition of these 4 trucks will meet the WRD’s daily operations workload demands.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact for the proposed action is $777,166. Funding is available within the FY 2024-25 Water Operating Budget account number 571-8122-66182-00000 ($566,655) and Sewer Operating Budget 581-2522-66182-00000 ($210,511); funding was approved by City Council as part of the supplemental budget requests.
PREVIOUS RELATED ACTION:
On February 26, 2024, City Council approved the purchase of two utility trucks from National Auto Fleet Group (NAFG). The 2 utility trucks were intended to replace utility trucks that are utilized daily by the WRD, Water Production division.
DISCUSSION:
The recommended action will authorize the purchase of ten utility trucks for the department as described in Table 1 and Table 2 below. NAFG was unable to fulfill the order due to limitations in the supply of materials utilized in the production of their utility trucks. In September 2024, the two Purchase Orders that was issued by the City for procurement of the utility trucks were cancelled. After assessing the vehicle needs for the department, staff is recommending the purchase of 1 Ford F-350 utility truck and 2 Ford Lightning pickup trucks. The recommendation will aid the City with the California Air Resources Board compliance standards.
All 6 vehicles in Table 1 meet the replacement requirements listed in the Vehicle Replacement Policy and/or fulfill the needs of the department. The replacement recommendation is based on excessive wear and tear, continuous repairs needed and maintenance costs.
Table 1
Unit Number
Current
Make and Model
Mileage and Reason for replacement
New Make and Model
Amount
27014
2002 GMC 3500
142,060 Miles. Mileage, Age, High Maintenance, and Repair Costs. 2024 Ford Lightning w/ Extended Battery
$72,360
82021
2002 Chevrolet S10
89,888 Miles. Mileage, Age High Maintenance and Repair Costs. 2024 Ford Lightning w/ Extended Battery
$72,360
82016
2002 GMC Sonoma
80,421 Miles. Mileage, Age, High Maintenance, and Repair Costs. Vehicle was also involved in a collision. 2024 Ford Lightning w/ Extended Battery
$72,360
27020
2008 Chevrolet Colorado
109,173 Miles. Mileage, Age, High Maintenance, and Repair Costs. 2024 Ford Lightning w/ Extended Battery
$72,360
81512
2007 Ford F250
116,360 Miles. Mileage, Age, High Maintenance, and Repair Costs 2024 Ford Lightning w/ Extended Battery
$72,360
81500
2005 GMC 2500
148,282 Miles. Mileage, Age, High Maintenance, and Repair Costs 2024 Ford F-350
$72,791
Table 2 the following provides a list of new additions to the (non-replacement) trucks to the City’s fleet. The four trucks will be used daily for normal operations and are necessary for the continued department operations.
Table 2
Division
New Vehicle to WRD Fleet
Amount
Sewer Maintenance
2024 Ford Lightning w/ Extended Battery
$72,360
Sewer Maintenance
2024 Ford F-250 Utility Truck
$65,791
Water Production
2024 Ford F-550 Utility Truck w/ Crane
$132,064
Water Production
2024 Ford Lightning w/ Extended Battery
$72,360
Pricings for the trucks were obtained by utilizing quotes from contacting dealerships based on availability. Purchasing has reviewed the bid process presenting at minimum three quotes for each vehicle provided by dealerships and recommends the purchase using Transwest Truck Centers and Ted Jones Ford Inc. Table 3 below presents all quotes received and results ranking.
Table 3
Ford F-550
Ranking
Vendor
Price
Note
1 Ted Jones Ford Inc
$ 132,064
Gas, Specifications meet.
2 Ken Grody Redlands LLC
$ 140,803
Diesel, Specifications Not meet.
3 Rush Truck Center
$ 190,031
Diesel, Specifications Not meet.
Ford Lightning
1 Transwest Truck Center
$ 506,520
Specifications meet.
2 National Auto Group
$ 381,147
Specifications Not meet. Extended/Unknown Delivery Time 3 Sunrise Ford
$ 437,946
Specifications Not meet. Truck Does Not Include Extended Battery 4 Ken Grody Redlands LLC
$ 510,212
Specifications meet. Highest bidder.
Ford F-350
1 Ted Jones Ford Inc
$ 72,791
Specifications meet.
2 Ken Grody Redlands LLC
$ 68,693
Specifications Not meet.
3 National Auto Group
$ 73,430
Specifications Not meet. Extended/Unknown Delivery Time 4 Rush Truck Center
$ 80,009
Specifications meet. Highest bidder.
Prepared by:
Anthony Ortega
Anthony Ortega
Management Analyst
Purchase of Utility Trucks for WRD