CITY OF POMONA
COUNCIL REPORT
April 7, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE A SOLE SOURCE AGREEMENT WITH WELLTEC SERVICES, LLC FOR WELL LINER REPLACEMENT AT CITY WATER WELL 25 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve a sole source professional service agreement with WellTec, LLC for well liner replacement in the total amount of $323,500; and, Authorize the City Manager, or designee, to execute the agreement with WellTec, LLC on behalf of the City and any subsequent documents or amendments, subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
The proposed actions approve a sole source agreement with WellTec Services, LLC (WellTec) for Well Liner Replacement. The well liner replacement allows for increased pump flows, asset longevity, infrastructure reliability.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☒ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact of the proposed agreement with WellTec is $323,500. Funding is available within the FY 2024-25 Water Operating Budget (571-8123-53600-00000).
PREVIOUS RELATED ACTION:
None.
DISCUSSION:
The City’s Well 25 was drilled in 1968 to a depth of 808-feet and is equipped with a 20-inch casing. As the well ages, the casing degrades either by corrosion, oxidation, or geological activity causing physical damage. Once the casing degrades to a point that it’s no longer economical to operate the well it is either removed from service or, in some cases, a liner is installed. The liner is a slightly smaller diameter casing that is placed inside the original casing, thereby allowing for the continued use of the well.
Since its construction in 1968, Well 25 has twice had liners installed allowing for its continued operation. As the original casing size has been reduced twice it is not possible to install another liner. WellTec Services has developed technology that is able to remove the original casing and the liners, and over drill the original well bore hole. In doing so a new casing can be installed restoring the wells original production capabilities. This process involves milling the original casing and liners and preparing the bore hole for a new casing at approximate 1/3 the cost of a new well.
Approval of this item will authorize the sole source agreement with WellTec for replacement of the Well 25. Pomona City Code Purchasing Section 2-994 requires City Council approve sole or single source request over $100,000 after review by the Procurement Officer, Finance Director, and the City Manager. WellTec is the sole provider of this innovative service. Purchasing concurs with the sole source justification based on a letter received from WellTec and confirming that this product and service cannot be purchased from another vendor. This recommendation is based on months of process analysis, discussions with other water utilities, and research of currently available product, services and techniques available that offer lined well rehabilitation. Therefore, staff recommend that the City Council approve a sole source professional services agreement with WellTec for the Well 25 liner replacement. The attached agreement (Attachment No. 1) outlines the services necessary for the successful completion of the well liner replacement.
Prepared by:
Billy Posey
Bill Posey
Water Operations Crew Chief
ATTACHMENT:
Attachment No. 1 – Agreement with WellTec Services, LLC Approve Sole Source Agreement with WellTec Services, LLC